REGULAR MEETING OF THE CITY COUNCIL

TUESDAY, JUNE 13, 2023

 

A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 13^th day of June at 6:30 o’clock P.M. 

 

Roll call was held and present were: Mayor Smith; Council Members:  Born, Janovec and Sanne Absent: None

 

The Pledge of Allegiance was then recited.

 

Mayor Smith opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.

 

Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes.  Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes.  Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Jeremy Tarr was present as City Administrator

Courtney Retzlaff was present as City Clerk.

Kyle Petersen was present as City Attorney.

 

Sanne moved to approve the meeting minutes from May 9^th. Janovec seconded the motion. Motion carried 3-0.

 

Born moved to approve claims and payroll. Sanne seconded the motion. Motion carried 3-0.

 

Juleen Johnson gave the Manor monthly report that included updates on COVID regulations, the facility annual State survey will be occurring soon, 3 individuals had taken the CNA class offered by the Manor and an update on employee health insurance. The Manor and CHI Foundations will be having fireworks on June 28^th with root beer floats to be served beginning at 8:30 PM. The public is invited to attend.

 

Police Chief Hallock reported that May calls increased, the property at 107 W Locust is in the process of being condemned and Hallock would like to host a bike rodeo in July for the community.

 

Susan Norris gave the Economic Development report. A ribbon cutting and open house tour will be held on June 15^th at 11:00 AM for the housing units on north 4^th Street that were funded through the NAHTF Grant. A kickoff meeting for C4K for Pierce County will be held on June 22^nd from 6:00-8:00 PM in Plainview. Round 3 of DTR funding will open the end of July and the grant application for DTR Streetscapes is due in August. A ripple mapping meeting with the original ECAP core team will be held the week of July 24^th.

 

City Administrator Tarr reported the pool is still losing water and Leak Investigators will be up again to pressure test the pipes and check for leaks around the drains. Paving has started on the 3 streets selected by the council and special nitrate samples are being taken to determine a location for the new wells. It was noted that the park bathrooms are cleaned on Mondays and Fridays.

 

City Attorney Petersen has created a model nuisance letter to be used in the future.

 

Discussion was held on the 4 requirements set forth by the council that needed to be met for the Special Use Permit to be granted to Colby Capital for the construction of a Dollar General. Tyler Oliver of Colby Capital was present to answer questions. The four requirements were for handicap van accessible parking, lighting on the property not interfering with surrounding residences, 8 foot white vinyl privacy fence and a traffic study from the Nebraska Department of Transportation. Upon review of all submitted documents, Sanne moved to approve the final requirements for the SUP. Janovec seconded the motion. Motion carried 3-0.

 

Sanne moved to approve 20-TFRH-35023 Drawdown #8 in the amount of $187,404.28. Born seconded the motion. Motion carried 3-0.

 

Discussion was held on a contract amendment for 20-TFRH-35023 in regards to Section N- Annual Tenant Income Review in the program guidelines for the project. The amendment would require the tenant to pay electric, water, sewer and trash utility bills with the developer/owner paying gas utility bills only in the NAHTF units. The original guidelines stated that the developer/owner would be absorbing the cost of water, sewer and trash services. The change will ensure that the project cash flows. Also with the last approved budget amendment, the number of NAHTF units increased to 3 units from 2 in Section B of the guidelines.

 

Sanne moved to approve the contract amendment for 20-TFRH-35023 as stated. Janovec seconded the motion. Motion carried 3-0.

 

Motion was made by Sanne and seconded by Janovec to waive the second and third readings of Ordinance No. 986-A. Upon roll call vote, the following members voted AYE: Born, Janovec and Sanne. The following voted NAY: None. Motion carried 3-0. Whereupon the Mayor declared the second and third readings of said Ordinance No. 986-A waived.

 

Motion was made by Sanne and seconded by Janovec to approve Ordinance No. 986-A. Upon roll call vote, the following members voted AYE: Born, Janovec and Sanne. The following voted NAY: None. Motion carried 3-0. Whereupon the Mayor declared said Ordinance No. 986-A approved.

 

ORDINANCE #986-A

 

AN ORDINANCE AMENDING ORDIANANCE NO. 986 AND PROVIDING FOR THE ISSUANCE OF STREET IMPROVEMENT BOND ANTICIPATION NOTES, SERIES 2023, IN THE AMOUNT OF NOT TO EXCEED SIX HUNDRED THOUSAND DOLLARS ($600,000) FOR THE PURPOSE OF PAVING THE COSTS OF CONSTRUCTING PAVING IMPROVEMENTS WITHIN THE CITY OF PLAINVIEW, NEBRASKA AND NECESSARY APPURTENANCES THERETO; PROVIDING FOR A PAYING AGENT AND REGISTRAR OF THE NOTES; AGREEING TO ISSUE BONDS TO PAY THE NOTES AND ACCRUED INTEREST AT MATURITY; PRESCRIBING THE FORM OF THE  NOTES; AUTHORIZING THE SALE AND DELIVERY OF THE NOTES TO THE PURCHASER AND ORDERING THE PUBLICATION OF THE ORDINANCES IN PAMPHLET FORM

 

 

Janovec moved to approve the Agreement Regarding Renewable Energy Certificate Management Services between MEAN and the City of Plainview. Sanne seconded the motion. Motion carried 3-0.

 

 

Council member Sanne introduced the following resolution and moved for its adoption:

 

RESOLUTION #674     

 

WHEREAS, the City of Plainview has received notice that Western Area Power Administration (WAPA) has started the Renewable Energy Certificate (REC) Designated Entity contract for the Municipal Energy Agency of Nebraska (MEAN) to manage the City of Plainview’s RECs on Plainview’s behalf.

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT:

 

1. The City of Plainview approves the attached Contract for the Municipal Energy Agency of Nebraska (MEAN) to Administer Renewable Energy Certificates (RECs) for the City of Plainview, Nebraska

 

Council member Born seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Born, Janovec, Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #674 is passed and adopted.

 

A brief discussion was held on the adoption of the International Property Maintenance Code by the City of Plainview. City Attorney Petersen stated he will have a formal Ordinance to adopt at the July meeting.

 

 

Council member Born introduced the following resolution and moved for its adoption:

 

RESOLUTION #675

 

WHEREAS, the Mayor and City of Plainview deem it necessary that Lincoln Avenue be closed for the CHI and Plainview Manor Fireworks display on June 28, 2023;

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT:

 

1. The following streets are closed to thru traffic from 8:00 PM to 10:30 PM on June 28

*Lincoln Avenue between Pine Street and Second Street

 

Council member Janovec seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Born, Janovec, Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #675 is passed and adopted.

 

City Administrator Tarr recommended Xander Albin for seasonal park maintenance. Born moved to hire Albin. Sanne seconded the motion. Motion carried 3-0.

 

City Administrator Tarr recommended an hourly wage of $11 for Xander Albin. Born moved to approve the wage. Janovec seconded the motion. Motion carried 3-0.

 

City Administrator Tarr discussed a few items for the upcoming budget including possible purchase of a vac trailer and the hire of an additional maintenance worker to assist with upcoming water projects. Tarr also asked that any council members or citizens that have projects they would like the City to complete during the next budget, to stop in and discuss with him.

 

A resignation letter was received from Byron Alder vacating his position on the City Council effective June 6, 2023. The City will post notice of the opening and Mayor Smith will present his recommendation to fill the open seat to the council at the July 11 council meeting.

 

Council members commented that Klown Festival was a successful weekend and thanked the City for all the hard work they did to make the town look nice. Updates on the survey for the property purchased by the City at 205 N Pine Street and potential auctions for other City owned property were given.

 

Sanne moved to adjourn the meeting. Janovec seconded the motion. Motion carried 3-0

 

TIME: 7:35 P.M.

 

 

 

_______________________________

Robert Smith, Mayor                                                                                                                                                                                                                                                

 

(SEAL)

ATTEST:

 

 

________________________________

Courtney Retzlaff, City Clerk/Treasurer

 

 

I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 6/13/2023; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.

 

 

 

______________________________

Courtney Retzlaff, City Clerk/Treasurer                                                              (SEAL)

 

General Account

 

15327	Plainview Auto Supply	Su	367.28
15328	City of Plainview	Pmt	89.75
15329	Steinkraus Service	Fuel/Tire Repair	1,736.25
15330	Hansen Brothers Parts & Service Inc	Repairs	617.13
15331	Western Oil Inc	Fuel	461.24
15332	Wisnieski Insulation Inc	Svc- Curb Grinding	3,732.00
15333	Verizon Wireless	Cellphones	497.98
15334	Hollman Media	Svc	75.00
15336	Plainview Public Schools	Donation- Michael Foods	1,824.00
15337	Leak Investigators LLC	Pool Repairs	19,000.00
15338	MASA	Emp Ins	140.00
15339	City of Plainview	RBDG Pmt	346.43
15340	City of Plainview	IRP Pmt	381.07
15341	Plainview News	Ads/Legals/Su	1,349.11
15342	City of Plainview	Pool Sales Tax	7,215.45
15343	City of Plainview	Library Sales Tax	4,810.31
15344	City of Plainview	Manor Sales Tax	4,810.31
15345	City of Plainview	Eco Dev Sales Tax	4,810.31
15346	City of Plainview Plv/Osm Housing	Housing Loan Pmt	42.00
15347	City of Plainview Plv/Osm Housing	Housing Loan Pmt	50.60
15348	City of Plainview	LIWHAP Pmt	71.31
15349	Pierce Co Leader	Ads	39.00
15350	Midwest Bank	Emp HSA May	700.00
15351	New York Life	Emp Ins	92.20
15352	City of Plainview Plv/Osm Housing	Housing Loan Pmt	51.51
15353	City of Plainview Housing Auth	Housing Loan Pmt	222.00
15354	Postmaster	Postage	276.48
24419
THRU
24423	City Employees	Payroll 6-15-2023	18,710.54
24424
THRU
24431	City Employees	Payroll 6-30-2023	17,180.23
24432	Aflac	Emp Ins	704.08
24433	Andrew Funston	Reim	151.80
24434	Association for Rural & Small Libraries	Registration	50.00
24435	Bazile Creek Power Sports	Su	17.98
24436	Bob Smith	Reim	289.75
24437	Bomgaars	Su	204.27
24438	Bonta Lawn Care	Svc- Library	120.00
24439	Bud's Sanitary Service LLC	Svc	5,517.00
24440	Chad's Tire Service	Repairs	381.00
24441	CHI Health Attn: Finance Acctg Asst	Svc	20.00
24442	Cintas	Su	153.02
24443	City of Plainview	LB840 Pmt	80.00
24444	City of Plainview C&D Sinking Fund	Pmt	2,000.00
24445	City of Plainview Housing Auth	Housing Loan Pmt	100.00
24446	Classic Rentals	Su	202.90
24447	Consolidated Electrical Distributor	Su	246.64
24448	Bruce Curtiss dba Curtiss Law Office	Legal Fees	1,386.00
24449	DAS State Acctg- Central Finance	CEU Classes	57.00
24450	Demerath Farms	Meter Deposit Refund	55.43
24451	Dutton-Lainson Co	Su	3,178.59
24452	Fairfield Inn & Suites	Hotel Rooms	507.80
24453	Floor Maintenance	Su	474.95
24454	Hawkins Inc	Pool Su	5,030.89
24455	Hoffart Machine Repair	Su	169.20
24456	Hometown Leasing	Copier Leases	176.28
24457	Ingram Library Services	Books/Audiobooks	911.63
24458	Itron Inc	Svc	144.00
24459	Jack's Uniforms & Equip	Su	275.75
24460	Jarecki Sharp & Petersen PC LLO	Legal Fees	800.00
24461	Johnson Repair	Svc- Handivan	760.82
24462	Johnson Service Co	Svc- Sewers	13,175.40
24463	LP Gill Inc	Svc	10,615.31
24464	Lincoln Marriott Cornhusker	Hotel Rooms	888.00
24465	Lorenz Automotive	Su	12.99
24466	Mahaska	Su	62.50
24467	Matheson Tri-Gas Inc	Su	39.19
24468	Menards	Su	92.40
24469	Midwest Bank	Qtrly Loan Pmt	4,293.76
24470	Mitch's Food Center	Su	1,451.41
24471	Moeller Sprinkler Service	Svc	584.72
24472	Municipal Supply Inc of Omaha	Su/Equip	9,551.45
24473	NDEE- Fiscal Services	SRF Semi-Annual Pmt	30,133.50
24474	NE Public Health Env Lab	Svc	30.00
24475	Nebraska Environmental Products	Su	161.74
24476	Nebraska Rural Water Association	Membership Dues	350.00
24477	Nebraska State Patrol	Tracs Fees	75.00
24478	NCPPD	Svc	9,021.20
24479	VOID
24480	Pierce Broadband Networks	Svc	55.78
24481	Pitzer Digital	Subscription	40.00
24482	Plainview Auto Supply	Su	27.52
24483	Plainview Telephone Co	Svc	1,012.78
24484	R&K Motor Parts	Su	15.96
24485	Rueter's	Repairs	5,825.66
24486	Schaefer Grain Co	Svc	369.00
24487	Steinkraus Service	Fuel/Repairs	2,642.75
24488	Tamela Korth	Reim	129.34
24489	TextMyGov	Annual Svc Fee	2,000.00
24490	Truck Center Companies	Repairs	1,845.26
24491	United Industries Inc	Pool-Su	1,848.91
24492	USA Bluebook	Su	1,129.39
24493	Verizon Wireless	Cellphones	480.20
24494	West Hodson Lumber	Su	5,095.74
24495	Western Oil Inc	Fuel	1,255.50
ACH	Allied Benefit Services	Emp Health Ins	13,240.82
ACH	Black Hills Energy	Svc	592.80
ACH	Casey's Business MasterCard	Fuel	813.90
ACH	Casey's General Stores Inc	Su	66.30
ACH	Clover Merchant Bankcard	Credit Card Processing Fees	694.21
ACH	CrashPlan Pro	Svc	9.99
ACH	EFTPS	Fed W/H Tax	5,624.95
ACH	EFTPS	Fed W/H Tax	5,225.65
ACH	Empower Retirement	Pension	2,027.33
ACH	Empower Retirement	Pension	2,027.33
ACH	Family Dollar	Su	7.00
ACH	FDMS	Credit Card Machine	26.75
ACH	FDMS	Credit Card Machine	30.20
ACH	Dearborn Life Insurance Co	Emp Ins	60.00
ACH	Google Play	Svc	1.99
ACH	Healthplan Services Inc	Emp Ins	87.90
ACH	Midwest Bank	Merchant Capture Svc	50.00
ACH	NE Dept of Revenue	State W/H Tax	1,710.30
ACH	NE Dept of Revenue	Sales & Use Tax	1,475.40
ACH	Poolweb	Pool Su	171.07
ACH	Poolweb	Pool Su	225.97
ACH	Swimoutlet.com	Swimsuits	414.33
ACH	Swimoutlet.com	Swimsuits	37.43
ACH	Swimoutlet.com	Swimsuits	27.68
ACH	Synchrony Bank/Amazon	Su	42.75
ACH	Synchrony Bank/Amazon	Su	60.72
ACH	The Lifeguard Store	Swimsuits	247.78
ACH	The Lifeguard Store	Swimsuits	39.10
ACH	The Lifeguard Store	Swimsuits	218.10
ACH	Zoom Video Comm Inc	Svc	16.87

 

NAHTF Grant Account

 

1006	Green Gable Contracting	Drawdown	137,658.00
1007	NENEDD	Drawdown	1,406.33