Council Meeting Minutes April 11 2023

 

REGULAR MEETING OF THE CITY COUNCIL

TUESDAY, APRIL 11, 2023

 

A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 11th day of April at 6:30 o’clock P.M. 

 

Roll call was held and present were: Mayor Smith; Council Members: Alder, Born, Janovec and Sanne Absent: None

 

The Pledge of Allegiance was then recited.

 

Mayor Smith opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.

 

Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes.  Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes.  Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Jeremy Tarr was present as City Administrator

Courtney Retzlaff was present as City Clerk.

Bruce Curtiss was present as City Attorney.

 

Janovec moved to approve the regular meeting minutes from March 14th. Alder seconded the motion. Motion carried 4-0.

 

Alder moved to approve claims and payroll. Janovec seconded the motion. Motion carried 4-0.

 

Police Chief Hallock stated that March was a busy month with the NARCAN presentation at school for the students and public, a safety meeting with school administration and several arrests. Andrew Funston is set to graduate from the Law Enforcement Training Center on April 21, 2023.

 

Economic Development Director Susan Norris reported that the 4-plex project is moving along with a June 1st            deadline anticipated. A ribbon cutting will be held with the State in the coming months. Updates were given on the proposed daycare facility, the C4K application was accepted, an AARP grant was submitted for the RV dump station in Chilver’s Park and discussion on creative districts will be held in coming months.

 

At 6:45 PM Mayor Smith opened the public hearing for a lot split for James & Tonda Aschoff for the property located at the Southwest ¼ of the Norwest ¼ of Section 34, Township 28 North, Range 4 West of the 6th P.M. Pierce, County, Nebraska.

 

Hanna Knox Jensen of Thomas & Jensen Law Office was present to speak to the council about the lot split.

 

Sanne moved to close the public hearing at 6:49 PM. Born seconded the motion. Motion carried 4-0.

 

Sanne moved to approve the lot split for James & Tonda Aschoff for the property located at the Southwest ¼ of the Norwest ¼ of Section 34, Township 28 North, Range 4 West of the 6th P.M. Pierce, County, Nebraska. Born seconded the motion. Motion carried 4-0.

 

City Superintendent report was given by City Administrator Tarr. The house at 112 S. Elm will be taken down beginning the end of April or early May. The city workers will be street sweeping and Johnson Service Company is cleaning sewer mains in town.

 

City Attorney Curtiss reported that he will be stepping down as the City Attorney next month after serving since 1977. He will remain available for consultation as necessary for the City. A new City Attorney will be appointed by the Mayor in May.

 

Dennis Johnson of Bush & Roe gave the annual insurance update for the City of Plainview. The City received a dividend return of $3,031. The City’s blanket coverage for all buildings and contents is $11,607,804. The big change in the policy this year was the removal of the coverage for the generators which decreased the premium by $16,000.

 

Brad Slaughter of Piper Sandler was present to discuss the Ordinance for note only financing of the approved Street Paving Districts Nos. 2021-5, 2021-7 and 2021-9. Slaughter stated the bond interest rate would be 4.5% to 4.75% at the time it is issued.

 

Motion was made by Sanne and seconded by Alder to waive the second and third readings of Ordinance No. 986. Upon roll call vote, the following members voted AYE: Alder, Born, Janovec and Sanne. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared the second and third readings of said Ordinance No. 986 waived.

 

Motion was made by Sanne and seconded by Alder to approve Ordinance No. 986. Upon roll call vote, the following members voted AYE:  Alder, Born, Janovec and Sanne. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared said Ordinance No. 986 approved.

 

 

ORDINANCE #986

 

AN ORDINANCE PROVIDING FOR THE ISSUANCE OF STREET IMPROVEMENT BOND ANTICIPATION NOTES, SERIES 2023, IN THE AMOUNT OF NOT TO EXCEED SIX HUNDRED THOUSAND DOLLARS ($600,000) FOR THE PURPOSE OF PAVING THE COSTS OF CONSTRUCTING PAVING IMPROVEMENTS WITHIN THE CITY OF PLAINVIEW, NEBRASKA AND NECESSARY APPURTENANCES THERETO; PROVIDING FOR A PAYING AGENT AND REGISTRAR OF THE NOTES; AGREEING TO ISSUE BONDS TO PAY THE NOTES AND ACCRUED INTEREST AT MATURITY; PRESCRIBING THE FORM OF THE  NOTES; AUTHORIZING THE SALE AND DELIVERY OF THE NOTES TO THE PURCHASER AND ORDERING THE PUBLICATION OF THE ORDINANCES IN PAMPHLET FORM

 

Mayor Smith read the following proclamations:

 

National Library Week 2023

WHEREAS, libraries provide the opportunity for everyone to pursue their passions and engage in lifelong learning, allowing them to live their best life;

WHEREAS, libraries have long served as trusted institutions for all members of the community regardless of race, ethnicity, creed, ability, sexual orientation, gender identity, or socio-economic status;

WHEREAS, libraries strive to develop and maintain programs and collections that are as diverse as the populations they serve and ensure equity of access for all;

WHEREAS, libraries adapt to the ever-changing needs of their communities, continually expanding their collections, services, and partnerships;

WHEREAS, libraries play a critical role in the economic vitality of communities by providing internet and technology access, literacy skills, and support for job seekers, small businesses, and entrepreneurs;

WHEREAS, libraries are accessible and inclusive places that promote a sense of local connection, advancing understanding, civic engagement, and shared community goals;

WHEREAS, libraries are cornerstones of democracy, promoting the free exchange of information and ideas for all;

WHEREAS, libraries, librarians, and library workers are joining library supporters and advocates across the nation to celebrate National Library Week;

NOW, THEREFORE, be it resolved that I, Bob Smith, Mayor, proclaim National Library Week, April 23-29, 2023. During this week, I encourage all residents to visit their library to explore the wealth of resources available. 

 

Arbor Day 2023

 

WHEREAS in 1872, the Nebraska Board of Agriculture established a special day to be set aside for the planting of trees, and

 

WHEREAS this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and

 

WHEREAS Arbor Day is now observed throughout the nation and the world, and

 

WHEREAS trees can be a solution to combating climate change by reducing the erosion of our precious topsoil by wind and water, cutting heating and cooling costs, moderating the temperature, cleaning the air, producing life-giving oxygen, and providing habitat for wildlife, and

 

WHEREAS trees are a renewable resource giving us paper, wood for our homes, fuel for our fires, and countless other wood products, and

 

WHEREAS trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and

 

WHEREAS trees — wherever they are planted — are a source of joy and spiritual renewal.

 

NOW, THEREFORE, I, Robert Smith ,Mayor of the City of Plainview, do hereby proclaim April 28, 2023 as ARBOR DAY in the City of Plainview, and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and FURTHER, I urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations.

 

Sanne moved to approve payment of 20-TFRH-35023 Drawdown #6 in the amount of $67,809.63. Born seconded the motion. Motion carried 4-0.

 

Sanne moved to approve payment of 20-TFRH-35023 Drawdown #7 in the amount of $188,351.50. Alder seconded the motion. Motion carried 4-0.

 

Council member Sanne introduced the following resolution and moved for its adoption:

 

RESOLUTION #671              

 

WHEREAS, the City of Plainview, Nebraska, received Community Development Block Grant 20-DTR-005 for downtown revitalization in the amount of $435,000 of which $380,000 will be used for commercial rehabilitation, $20,000 will be used for clearance and demolition, $25,000 will be used for general administration, and $10,000 will be used for construction management of the grant. The total project Cost is estimated to be $535,000 with participating businesses contributing $100,000. There will be no persons, businesses, or farms displaced as a result of Community Development Block Grant activities;

 

AND WHEREAS, the City of Plainview, Nebraska, had a contract completion date of May 4, 2023 but will need an additional six months to complete the grant.

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, the request to the Northeast Nebraska Department of Economic Development to extend the completion date of Community Development Block Grant No. 20-DTR-005 for downtown revitalization to November 20, 2023, is hereby approved.  

 

Council member Janovec seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Born, Janovec, Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #671 is passed and adopted.  

 

Sanne moved to approve the housing board recommendation for PLVW-HR-19 Housing Loan in the amount of $25,000. Janovec seconded the motion. Motion carried 4-0.

 

Sanne moved to approve payment of CDS Invoice Reuse Admin 53 in the amount of $400 and Reuse Lead 20 in the amount of $1,000 for PLVW-HR-19. Born seconded the motion. Motion carried 4-0.

 

Keno grant applications for the quarter were reviewed.

 

The Plainview Klown Band applied for a grant for $1,000 to help with expenses of the group. Sanne moved to approve the grant. Born seconded the motion. Motion carried 4-0.

 

The Plainview Library applied for a grant for $1,000 for a Summer Reading Program Intern. Born moved to approve the grant. Alder seconded the motion. Motion carried 4-0.

 

The City of Plainview applied for a grant for $1,770 to repair the sidewalk north of the Chilver’s Park picnic shelter. Janovec moved to approve the grant. Sanne seconded the motion. Motion carried 4-0.

 

The City of Plainview applied for a grant for $2,950 to add additional electric service in the Bandshell Park. Janovec moved to approve the grant. Sanne seconded the motion. Motion carried 4-0.

 

The City of Plainview applied for a grant for $6,780 for the purchase of trash dumpsters and metal picnic tables. Janovec moved to approve the grant. Born seconded the motion. Motion carried 4-0.

 

The City of Plainview applied for a grant for $10,247 for the construction of an RV dump station in Chilver’s Park. If the AARP grant for the dump station is awarded, the Keno funding will not be used. Born moved to approve the grant. Alder seconded the motion. Motion carried 4-0.

 

Juleen Johnson reported that the Manor had a staff member test positive for COVID this week, Dish network has been installed, the employee health insurance will stay at the 13.58% increase for this year and the Assisted Living survey completed on March 22 was deficiency free.

 

Sealed bids for the rent of the hay ground by the new lagoons were opened. One bid was received from Trent Tarr for $126 per acre totaling $1,134. Born moved to approve the bid. Alder seconded the motion. Motion carried 4-0.

 

Sealed bids for rent of the farm ground by the old lagoons were opened. The following bids were

received: Chance Anderson $3,000; Peter Gubbels $2,553; Tim Johnston $2,176.17; Lyle Lingenfelter $2,450; Trent Tarr $306 per acre totaling $5,202. Sanne moved to approve the bid from Trent Tarr as received. Born seconded the motion. Motion carried 4-0.

 

The pool board recommended the following hires for 2023: Manager- Allison Hardisty; Assistant Managers- Baili Prewitt and Heather Pendergast; Returning Lifeguards- Corbin Pfeil, Ethan Rix, Hannah Darnall, Roni Prewitt and Teya Boyer; New Lifeguards- Addie Hodson, Claire Rasmussen, Keanu Johnson, Mallory Mauer, Owen Dobler and Turner Wolfe. Born moved to approve the hires as recommended. Janovec seconded the motion. Motion carried 4-0.

 

Pool board recommendations for hourly wages were manager- $13, assistant manager- $12, returning guards -$11 and new guards-$10.50. Sanne moved to approve the wages as recommended. Born seconded the motion. Motion carried 4-0.

 

Pool board recommendations for entry fees were as follows: Season pass single- $70, Family pass for 1-4 people $110, Family pass for 4 or more people $135 and pool party per hour $100. Daily rates Jr. High-Adult $5, K-6 $4 and 5 and under free. Sanne moved to approve the rates as recommended. Alder seconded the motion. Motion carried 4-0.

 

City Administrator Tarr recommended Zach Cahill and William Alder for seasonal park help. Sanne moved to approve the hires. Born seconded the motion. Motion carried 3-0 with Alder abstaining.

 

City Administrator Tarr recommended an hourly wage of $11 for the seasonal park help. Born moved to approve the wages. Janovec seconded the motion. Motion carried 3-0 with Alder abstaining.

 

Discussion on hiring a part-time police officer will be tabled until next month.

 

Special Designated Liquor Licenses for June were reviewed by the Council.

 

The Plainview Chamber of Commerce applied for an SDL on June 2nd from 8:00 PM to 2:00 AM for a street dance during Klown Festival. Alder moved to approve the SDL. Born seconded the motion. Motion carried 4-0.

 

The Plainview Chamber of Commerce applied for an SDL on June 3rd from 7:30 AM to midnight for the sand volleyball and cornhole tournaments to be held in the Bandshell during Klown Festival. Sanne moved to approve the SDL. Janovec seconded the motion. Motion carried 4-0.

 

Keystone applied for an SDL on June 3rd from 9:00 AM to 5:00 PM for the Highway20 HotRod Association Car Show. Sanne moved to approve the SDL. Born seconded the motion. Motion carried 4-0.

 

Keystone applied for an SDL on June 3rd from 7:00 PM to 2:00 AM for a street dance during Klown Festival. Born moved to approve the SDL. Corrine seconded the motion. Motion carried 4-0.

 

Keystone applied for an SDL on June 10th from 6:00 PM to 2:00 AM for a street dance. Sanne moved to approve the SDL. Janovec seconded the motion. Motion carried 4-0.

 

Council member Born introduced the following resolution and moved for its adoption:

 

 

 RESOLUTION #673

 

WHEREAS, the Mayor and City of Plainview deem it necessary that a portion of Woodland Avenue and Locust Avenue be closed for the Klown Festival hosted by the Plainview Chamber of Commerce on June 2 and 3, 2023;

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT:

 

  1. The following streets are closed to thru traffic from 5:00 PM to 2:00 AM on June 2

 

*Locust Avenue between Main Street and Maple Street

 

  1. The following streets are closed to thru traffic from 7:00 AM to 10:00 PM on June 3

 

*Woodland Avenue between Main Street and Maple Street

 

Council member Janovec seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Born, Janovec, Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #673 is passed and adopted.  

 

Council member Sanne introduced the following resolution and moved for its adoption:

 

 

 RESOLUTION #670

 

WHEREAS, the Mayor and City of Plainview deem it necessary that downtown streets be closed for the car show hosted by Highway20 HotRod Association on June 3, 2023;

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT:

 

  1. The following streets are closed to thru traffic from 6:30 AM to 5:00 PM

*Locust Avenue between West and King Streets

*Main Street south of Highway 20 to Front Street

*Maple Street south of Highway 20 to approximately 100 feet south of Locust Avenue

*Elm Street from Front Street to approximately 95 feet north of Locust Avenue

 

 

Council member Alder seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Born, Janovec, Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #670 is passed and adopted.  

 

No changes were made to the current Resolution regarding the closure of Woodland Avenue between Maple and King Streets.

 

Janovec moved to have the transfer station open on Saturday, May 6th from 8-11:30 AM. Sanne seconded the motion. Motion carried 4-0.

 

Alyssa Frahm presented a thank you from the Plainview High School Juniors and Seniors for the Keno grant supporting post prom.

 

Police Chief Hallock would like to have an open house for Andrew Funston congratulating him on passing his certification. It will be held at Serendipity on April 21st at 5:00 PM.

 

At 8:29 PM, Sanne moved to go into executive session for the possible purchase of property at 205 N Pine by the City of Plainview. Born seconded the motion. Motion carried 4-0.

 

At 8:44 PM Janovec moved to come out of executive session. Alder seconded the motion. Motion carried 4-0.

 

Born moved to adjourn the meeting. Alder seconded the motion. Motion carried 4-0

 

TIME: 8:44 P.M.

 

 

 

_______________________________

Robert Smith, Mayor                                                                                                                                                                                                                                                

 

(SEAL)

ATTEST:

 

 

________________________________

Courtney Retzlaff, City Clerk/Treasurer

 

 

I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 4/11/2023; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.

 

 

 

______________________________

Courtney Retzlaff, City Clerk/Treasurer                                                              (SEAL)

 

General Account

 

15287

Johnson Repair

Svc- HandiVan

90.49

15288

Cintas

Su

37.01

15289

MASA

Emp Ins

140.00

15290

Landmark Surveying Assoc

Survey- 112 S Elm

510.00

15291

City of Plainview

RBDG Loan Pmt

346.43

15292

City of Plainview

IRP Loan Pmt

381.07

15293

City of Plainview Plv/Osm Housing

Housing Loan Pmt

42.00

15294

Madison County Bank

Qtrly Loan Pmt

6,257.45

15295

Madison County Bank

Qtrly Loan Pmt

7,426.09

15296

City of Plainview

Pool Sales Tax

5,667.67

15297

City of Plainview

Library Sales Tax

3,778.44

15298

City of Plainview

Manor Sales Tax

3,778.44

15299

City of Plainview

Eco Dev Sales Tax

3,778.44

15300

Living Here Magazine

Subscription

38.00

15301

City of Plainview Plv/Osm Housing

Housing Loan Pmt

51.51

15302

New York Life

Emp Ins

92.20

15303

Plainview Public Schools

Yearbook Ad

50.00

15304

Midwest Bank

Emp HSA

700.00

15305

Plainview Chamber of Commerce

Klown Kash- HandiVan

100.00

15306

Postmaster

Postage

274.56

24301

     

Thru

     

24308

City Employees

Payroll 3-15-2023

20,234.26

24309

     

Thru

     

24311

City Employees

Payroll 3-30-2023

16,390.56

24312

Aflac

Emp Ins

704.08

24313

Akrs Equipment Solutions

Su

54.08

24314

Alex VanEvery

Meter Deposit Refund

59.57

24315

Andrew Funston

Reim

75.00

24316

Barco

Su

615.93

24317

Bazile Creek Power Sports

Su

113.92

24318

Bomgaars

Su

140.81

24319

Bud's Sanitary Service LLC

Svc

5,517.00

24320

Bush & Roe Inc

1/2 Pmt Liability Ins

45,334.00

24321

CDS Inspections & Beyond

Svc- Asbestos 112 S Elm

150.00

24322

Chad's Tire Service

Svc/Su

959.79

24323

City of Plainview

LB840 Loan Pmt

80.00

24324

City of Plainview C&D Sinking Fund

Pmt

2,000.00

24325

Classic Rentals

Su

186.20

24326

Consolidated Management Co

Meals- A Funston

307.50

24327

Curt Hart

Boot Reim

97.36

24328

Bruce Curtiss dba Curtiss Law Office

Legal Fees

1,250.00

24329

DD Steel LLC

Su

69.24

24330

Donna Christiansen

Reim

234.23

24331

Eakes Office Solutions

Copier Contract

553.83

24332

Farmers Pride

Su

28.44

24333

Floor Maintenance

Su

67.03

24334

Gale Retzlaff

Reim

160.50

24335

Hometown Leasing

Copier Lease

332.16

24336

Ingram Library Services

Books/Audiobooks

768.65

24337

Jeremy Tarr

Reim

320.52

24338

LP Gill Inc

Svc

10,422.35

24339

Lorenz Automotive

Su

101.10

24340

Mahaska

Su

62.50

24341

Matheson Tri-Gas Inc

Su

39.19

24342

Menards

Su

78.00

24343

Mitch's Food Center

Su

1,046.84

24344

NE Public Health Env Lab

Svc

30.00

24345

NMPP

Dues/ERDF Contribution

969.98

24346

NCPPD

Svc

10,237.21

24347

VOID

   

24348

One Call Concepts

Qtrly Locates

25.44

24349

Pierce Broadband Networks

Svc

55.78

24350

Pitzer Digital

Subscription

40.00

24351

Plainview Public Schools

Liquor License Fee

200.00

24352

Plainview Rural Fire Protection Dist

Qtrly Loan Pmt

5,500.00

24353

Plainview Telephone Co

Svc

1,010.65

24354

Precision IT

Svc

79.20

24355

Randy Rogers

Meter Deposit Refund

273.59

24356

Rueter's

Su

527.37

24357

Schaefer Grain Co

Svc

351.00

24358

Schoenauer Truck Repair

Repairs

296.50

24359

Steinkraus Service

Fuel/Su

1,957.35

24360

Tamela Korth

Reim

22.81

24361

Volkman

Svc

334.00

24362

West Hodson Lumber

Su

246.53

24363

Winsupply Norfolk NE Co

Su

98.84

ACH

Blauer WW Fashion

Su

289.96

ACH

Orion Telescope & Binoculars

Su

230.42

ACH

Allied Benefit Services

Emp Health Ins

13,240.82

ACH

Black Hills Energy

Svc

1,212.39

ACH

Casey's Business MasterCard

Fuel

1,261.08

ACH

Clover Merchant Bankcard

Credit Card Processing Fees

730.31

ACH

Crashplan Pro

Svc

9.99

ACH

EFTPS

Fed W/H Tax

5,583.20

ACH

EFTPS

Fed W/H Tax

4,999.10

ACH

Empower Retirement

Pension

2,018.67

ACH

Empower Retirement

Pension

2,018.67

ACH

First Data Merchant Svcs

Credit Card Machine

26.75

ACH

Dearborn Life Ins Co

Emp Ins

60.00

ACH

Google Play

Svc

1.99

ACH

Healthplan Svcs Inc

Emp Ins

87.90

ACH

Midwest Bank

NSF Return

10,004.00

ACH

Midwest Bank

Stop Pmt Charge

31.00

ACH

Midwest Bank

Merchant Capture Svc

50.00

ACH

NE Dept of Revenue

State W/H Tax

1,764.55

ACH

NE Dept of Revenue

Sales & Use Tax

1,347.35

ACH

NMPP

Registration Fee

200.00

ACH

Synchrony Bank/Amazon

Su- Library

622.61

ACH

Synchrony Bank/Amazon

Su- Library

379.62

ACH

Zoom Video Comm Inc

Svc

16.87

 

IRP Fund

 

1050

USDA Rural Development

IRP Interest

487.68

 

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Plainview, NE 68769-0757

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