REGULAR MEETING OF THE CITY COUNCIL

TUESDAY, OCTOBER 11, 2022

 

A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 11^th day of October at 6:30 o’clock P.M. 

 

Roll call was held and present were: Mayor Schlote; Council Members: Alder, Smith, Yosten and Sanne Absent: None

 

The Pledge of Allegiance was then recited.

 

Mayor Schlote opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.

 

Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes.  Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes.  Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Jeremy Tarr was present as City Administrator

Courtney Retzlaff was present as City Clerk.

Bruce Curtiss was present as City Attorney.

 

At 6:30 PM Mayor Schlote opened the Public Hearing for the One and Six Year Street Improvement Plan.

 

Gary Steele of Miller & Associates gave an overview of the process for adopting a Street Improvement Plan. The City is required by State statute to pass a One and Six Year Plan in order to receive Highway Allocation funding each year. Last year the City received $199,243.19 and is projected to receive $210,063 in 2023. Steele stated that the City is not eligible for CDBG funding for street improvements as the low to moderate income percentage for the City is 44.5% and in order to qualify the LMI must be above 51%.

 

The council heard comments from the public on concerns with paving streets.

 

Yosten moved to close the public hearing at 6:38 PM. Smith seconded the motion. Motion carried 4-0.

 

A formal resolution for the adoption of the proposed Street Improvement Plan will be approved in November.

 

Bids for paving of 3 streets were opened on September 29, 2022. One bid was received from A&R Construction for $506,825.48 for the paving of Pilcher Avenue between 4^th and 5^th Streets, Euclid Avenue between 2^nd and 3^rd Streets and 6^th Street between Pilcher and Woodland Avenues. Smith moved to accept the paving bid from A&R Construction. Sanne seconded the motion. Motion carried 4-0.

 

Bids for Rehabilitation of Well 62-1 were opened on October 6, 2022. Bids were received from AWS Well Company for $71,350 and Downey Drilling, Inc. for $88,674. The bids were for the cost to construct a test hole, pull the existing pump, clean and develop the screen area and reinstall the pump, motor and column pipe on the well. This is the first approved plan for correcting the high nitrates in the City’s public drinking water system. Sanne moved to accept the bid from AWS Well Company. Yosten seconded the motion. Motion carried 4-0.

 

Sanne moved to approve the meeting minutes of the regular meeting on September 13^th, budget hearing on September 20^th and special meeting on September 28^th. Alder seconded the motion.  Motion carried 4-0.

 

Sanne moved to approve claims and payroll. Alder seconded the motion. Motion carried 4-0.

 

No Manor report was given.

 

Police Chief Hallock presented the monthly department report and also addressed the concerns on illegal drugs in town.

 

No Economic Development report was given.

 

City Superintendent report was given by City Administrator Tarr.

 

City Attorney Curtiss stated that the City has published a notice for purchase of land for the proposed community center.

 

Corrine Janovec gave the annual report for the Klown Doll Museum. There were 170 visitors in 2022, grant funding of $4,000 has been requested and fundraising letters have been sent out to help pay for the new addition. A fundraising trivia night has been scheduled for January 14, 2023 and Juli Burney will provide entertainment for another fundraiser to be scheduled.

 

The Klown Doll Museum submitted a Keno grant application for $1,000 for the leveling of the lot where the new addition will be placed. Smith moved to approve the grant. Yosten seconded the motion. Motion carried 4-0.

 

 

 

 

 

Motion was made by Sanne and seconded by Smith to approve Ordinance No. 984 on its first reading.  Upon roll call vote, the following members voted AYE:  Alder, Smith, Yosten and Sanne. The following voted NAY: None.  Motion carried 4-0.  Whereupon the Mayor declared said Ordinance No. 984 approved on its first reading.

 

It was moved by Sanne and seconded by Smith to waive the second and third readings and approve Ordinance No. 984. Upon roll call vote, the following members voted AYE: Alder, Smith, Yosten and Sanne. The following voted NAY: none.  Motion carried 4-0.  Whereupon the Mayor declared Ordinance No. 984 approved on its second and third readings

 

ORDINANCE #984

 

AN ORDINANCE TO SET THE SALARY AND EMPLOYMENT TERMS FOR THE CITY ADMINISTRATOR.

 

BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA:

 

Section 1. That the Ordinance setting the salary and employment terms for the City Administrator, should be amended as follows:

 

1. That effective October 1, 2022 the salary for the City Administrator shall be set at the annual amount of $80,628.40 as base salary, paid on the normal City payroll schedule, plus benefits as normally provided to full time employees, with future cost of living and merit adjustments to be set by Resolution;

 

2. That any other details, not in conflict with the City Code, shall be handled as separate agenda items, approved by motion and set forth in the minutes of the City Council.

 

Section 2. Any other ordinance or section passed and approved prior to passage, approval and publication of this ordinance and in conflict with its provisions is repealed.

 

Section 3. This ordinance shall take effect and be in full force from and after its passage, approval, and publication as required by law.

 

City Administrator Tarr presented a contract for his employment to the council for approval. The contract is effective for fiscal year 2022-2023. Sanne moved to approve the employment contract for Tarr. Smith seconded the motion. Motion carried 4-0.

 

 

Council member Sanne introduced the following resolution and moved for its adoption:

 

                                                            RESOLUTION #656

 

WHEREAS, the Mayor and City Council of the City of Plainview have received a request for creation of a bank account for the purpose of receiving funds for the 20TFRH-35023 Housing Grant;

 

AND WHEREAS, it is in the best interests of both the Bank and the City to keep such records current.

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT signature power of the City’s accounts is set as follows:

 

 

1. 44428448        NAHTF Grant Funds

Courtney Retzlaff

 

 

Council member Alder seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith, Sanne. Nay: None. Abstain: Yosten. Whereupon the Mayor declared said motion carried and Resolution #656 is passed

and adopted.

 

Sanne moved to approve 20-TFRH-35023 drawdown #4 for $1,672.50 for general administration fees to NENEDD. Yosten seconded the motion. Motion carried 4-0.

 

Council member Sanne introduced the following resolution and moved for its adoption:

 

                                                            RESOLUTION #657

 

WHEREAS, the City of Plainview, Nebraska, received Community Development Block Grant 20-DTR-005 for downtown revitalization in the amount of $435,000 of which $380,000 will be used for commercial rehabilitation, $20,000 will be used for clearance and demolition, $25,000 will be used for general administration, and $10,000 will be used for construction management of the grant. The total project Cost is estimated to be $535,000 with participating businesses contributing $100,000. There will be no persons, businesses, or farms displaced as a result of Community Development Block Grant activities;

 

AND WHEREAS, the City of Plainview, Nebraska, had a contract completion date of November 20, 2022, but will need an additional twelve months to complete the grant.

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, the request to the Northeast Nebraska Department of Economic Development to extend the completion date of Community Development Block Grant No. 20-DTR-005 for downtown revitalization to November 4, 2023, is hereby approved.

 

Council member Yosten seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith, Yosten, Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #657 is passed and adopted.

 

Discussion was held on bids received for repairs on the swimming pool for leaks that were discovered this summer.  A bid was received from Leak Investigators of Omaha, NE for $39,700. Sanne moved to accept the bid. Smith seconded the motion. Motion carried 4-0.

 

Tarr stated that a Special Use Permit has been received from Colby Capital/Dollar General with a public hearing of the Planning Commission to be held on October 26^th at 7:00 PM.

 

Smith moved to adjourn the meeting. Yosten seconded the motion. Motion carried 4-0

 

TIME: 7:08 P.M.

 

 

_______________________________

Brian Schlote, Mayor                                                                                                                                                                                                                                                

 

(SEAL)

ATTEST:

 

 

________________________________

Courtney Retzlaff, City Clerk/Treasurer

 

 

I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 10/11/2022; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.

 

 

 

 

 

 

____________________________________

Courtney Retzlaff, City Clerk/Treasurer                                                              (SEAL)

 

 

15123	City of Plainview	C&D Pmt NDOT	367.50
15124	City of Norfolk	Grant Reim	191.06
15125	Hometown Leasing	Copier Lease	84.97
15126	Bazile Creek Power Sports	Svc/Su	182.99
15127	Midwest Bank	Qtrly Loan Pmt	4,293.76
15129	Verizon Wireless	Cellphones	491.23
15130	Miller & Associates	Svc	525.00
15131	MASA	Emp Ins	126.00
15132	AWWA	Membership Dues	338.00
15133	City of Plainview Plv/Osm Housing	Housing Loan Pmt	92.60
15134	Plainview News	Ads/Legals/Su	498.11
15135	City of Plainview	RBDG Pmt	346.43
15136	City of Plainview	IRP Pmt	381.07
15137	Jimson Towing, Recovery & Repair	Svc	400.00
15138	Madison Co Bank	Qtrly Loan Pmts	13,683.54
15139	City of Plainview	Pool Sales Tax	7,774.23
15140	City of Plainview	Library Sales Tax	4,277.42
15141	City of Plainview	Manor Sales Tax	4,277.42
15142	City of Plainview	Eco. Dev Sales Tax	4,277.42
15143	New York Life	Emp Ins	92.20
15144	Western Oil Inc	Fuel	713.43
15145	Ingram Library Services	Books/Audiobooks	694.16
15146	Midwest Bank	Emp HSA	700.00
15147	Postmaster	Postage	259.16
15148	City of Plainview Plv/Osm Housing	Housing Loan Pmt	51.51
23946
23954	City Employees	Payroll 9-15-2022	18,552.10
23955
23957	City Employees	Payroll 9-30-2022	14,158.11
23958	AMGL	Budget FY22-23	240.00
23959	Aflac	Emp Ins	704.08
23960	Akrs Equip Solutions	Su	855.55
23961	Barco	Su	1,559.00
23962	Bomgaars	Su	66.21
23963	Bonta Lawn Care	Svc- Library	120.00
23964	Bud's Sanitary Service	Svc	5,517.00
23965	Bush & Roe Inc	Notary Bonds	140.00
23966	Carrot-Top Industries	Flag Poles	8,154.12
23967	City of Plainview	LB840 Pmt	80.00
23968	City of Plainview C&D Sinking Fund	Pmt	2,000.00
23969	Classic Rentals	Su	203.98
23970	Bruce Curtiss dba Curtiss Law Office	Legal Fees	1,250.00
23971	Dd Steel LLC	Su	31.68
23972	Donna Christiansen	Reim	50.02
23973	Eakes Office Solutions	Su	408.54
23974	Floor Maintenance	Su	90.26
23975	Hoffart Repair	Svc/Su	149.43
23976	Hollman Media	Svc	103.75
23977	Hometown Leasing	Copier Lease	332.16
23978	Independent Pest Management	Svc- Library	140.00
23979	Jack's Uniforms & Equip	Su	218.88
23980	LP Gill Inc	Svc	12,992.86
23981	Leak Investigators LLC	Svc	825.00
23982	Living Here	Subscription	38.00
23983	Mahaska	Su	62.50
23984	Matheson Tri-Gas Inc	Svc/Su	36.60
23985	Mitch's Food Center	Su	1,070.11
23986	Moeller Sprinkler Service	Repairs- Library	149.46
23987	Municipal Supply Inc of Omaha	Su	3,993.22
23988	NDEE-Fiscal Services	License Fees	300.00
23989	NE Public Health Env Lab	Water Samples	15.00
23990	Nebraska Environmental Products	Su	155.83
23991	NE Library Commission	Overdrive Renewal	500.00
23992	Norfolk Daily News	Subscription	172.00
23993	NCPPD	Svc	10,605.62
23994	VOID
23995	Northeast NE Shrine Club	Ads	50.00
23996	One Call Concepts Inc	Qtrly Locates	49.32
23997	Pierce Broadband Networks	Svc	50.62
23998	Pierce County Clerk	Interlocal FY22-23	6,000.00
23999	Plainview Auto Supply Inc	Su	93.32
24000	Plainview Public Schools	Liq Lic Fees	300.00
24001	Plainview Rural Fire Dist	Qtrly Pmt	5,500.00
24002	Plainview Telephone Co	Svc	1,191.55
24003	Precision IT	Svc	47.50
24004	RS Technologies Inc	Svc	300.00
24005	Schaefer Grain	Scale Tickets	519.00
24006	See The Trainer	Su	65.00
24007	West Hodson Lumber	Su	25.45
ACH	Allied Benefit Services	Health Ins	12,181.40
ACH	BHE	Svc	122.05
ACH	BHE	Svc	171.79
ACH	Casey's Business MasterCard	Fuel	2,063.05
ACH	Clover Merch Bankcard	CC Processing Fees	764.99
ACH	Comm Bankers Merch Svc	CC Processing Fees	95.71
ACH	CrashPlan Pro	Svc	9.99
ACH	EFTPS	Fed W/H Tax	5,421.91
ACH	EFTPS	Fed W/H Tax	4,534.76
ACH	Empower Retirement	Pension	1,910.61
ACH	Empower Retirement	Pension	1,910.61
ACH	Family Dollar	Su	22.47
ACH	First Data Merchant Svc	Svc	51.36
ACH	Dearborn Life Ins Co	Emp Ins	48.00
ACH	Healthplan Svcs Inc	Emp Ins	47.10
ACH	Midwest Bank	Merch Capture Svc	50.00
ACH	NE Dept of Rev	State W/H Tax	1,967.31
ACH	NE Dept of Rev	Waste/Recycling Fee	25.00
ACH	NE Dept of Rev	Sales & Use Tax	1,565.73
ACH	Synchrony Bank/Amazon	Su	23.30
ACH	Synchrony Bank/Amazon	Su	18.16
ACH	Synchrony Bank/Amazon	Su	25.62
ACH	UPS	Postage	23.78
ACH	Zoom Video Comm	Svc	15.81