City Council Meeting February 9 2021

 

REGULAR MEETING OF THE CITY COUNCIL

TUESDAY FEBRUARY 9, 2021

 

A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 9th day of February at 6:30 o’clock P.M. 

 

Roll call was held and present were: Mayor Schlote; Council Members: Alder, Smith, Yosten and Sanne. Absent: None

 

The Pledge of Allegiance was then recited.

 

Mayor Schlote opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.

 

Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes.  Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes.  Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Jeremy Tarr was present as City Administrator

Courtney Retzlaff was present as City Clerk.

Bruce Curtiss was present as City Attorney.

 

Yosten moved to approve the regular meeting minutes from January 12th. Alder seconded the motion. Motion carried 4-0.

 

Sanne moved to approve claims and payroll. Smith seconded the motion. Motion carried 4-0.

 

No Manor report was given. City Administrator Tarr stated that the Manor had purchased TV’s for all rooms in the facility and asked to be reimbursed from the Manor sales tax account. This was discussed during the budget workshop in August. Smith moved to approve the reimbursement. Alder seconded the motion. Motion carried 4-0.

 

Police Chief Neumann stated that for the month of January several warnings had been issued for non-working headlights and the department had received calls involving Social Services.

 

Economic Development Director Susan Norris updated on the release of funds for the NAHTF Grant, the RPIC comprehensive and strategic plans would begin the week of February 15th and the tentative closing date for the IRP and RDBG loans for Mary’s Restaurant is March 1, 2021. The CDBG DTR Grant contractor’s meeting was held on February 4th and a meeting for all interested businesses that would like to submit an application will be held once funds have been released by the State of Nebraska. A list of approved contractors will be utilized for all projects during the DTR process.

 

City Superintendent Curt Hart gave his monthly report and stated that new water ERTs were installed, trees were trimmed, sewer lines had been jetted and the maintenance staff had removed snow during January.

 

A presentation was given by Nebraska Strong to inform the public of their purpose and how they can help those affected with stress during the COVID-19 pandemic. Nebraska Strong covers 22 counties in the State helping raise mental health awareness.

 

Rich Lutz and Bobbi Risor presented on the LEOP for Pierce County that is to be updated every 5 years. The LEOP contains contact information for the county and towns in case of emergency situations. Plans for cities should be specific to the entity and Lutz encouraged the council to select a City Emergency Manager to help develop a plan for the City of Plainview.

 

Kyle Overturf of AMGL presented on the key findings of the FY 2019-2020 audit.  The general fund of the City showed a shortfall of $302,461 due in part to no transfers being made and additional expense incurred during the mediation of the former Police Chief. The street fund showed an increase as funds that were erroneously sent to the City of Osmond were corrected and sent to Plainview. Overturf went through benchmarking that shows where the City should be in relation to other entities of similar population. The valuation of the City of Plainview at $46,785,590 is nearly half of what it should be at $87,936,128. The low valuation equates to nearly $104,000 in tax revenue that the City is not receiving. Overturf stated that significant rate increases and valuation will be needed to get the business-type activities of the City to where they should be. A suggestion was made to earmark the pool sales tax currently used for bond debt payment to the general fund once the bond is paid off in 2022.

 

Roger Protzman of JEO Consulting Group gave an update on the Source Water Grant project that was started last year and lasts approximately 18 months. The project was approved through the NDEE and helps to identify areas of the aquifer that contain higher levels of nitrates. The aquifer testing conducted in the fall of 2020 showed that all wells in City limits are pumping from the same aquifer. Protzman also stated that the City of Plainview currently has an Administrative Order for high nitrate levels reported during routine testing and as such will need to find an additional water source.

 

Council member Yosten left at 7:50 PM.

 

Protzman explained the pros and cons of both wells and water treatment plants. Costs and added maintenance of a water treatment plant were briefly addressed.

 

Motion was made by Sanne and seconded by Alder to approve Ordinance No. 961 on its first reading.  Upon roll call vote, the following members voted AYE:  Alder, Smith, and Sanne. The following voted NAY: none.  Motion carried 3-0.  Whereupon the Mayor declared said Ordinance No. 961 approved on its first reading.

 

It was moved by Sanne and seconded by Alder to waive the second and third readings and approve Ordinance No. 961. Upon roll call vote, the following members voted AYE: Alder, Smith, and Sanne. The following voted NAY: none.  Motion carried 3-0.  Whereupon the Mayor declared Ordinance No. 961 approved on its second and third readings.

 

ORDINANCE #961

 

 

AN ORDINANCE TO AMEND CHAPTER 3 SECTION 109 TO THE MUNICIPAL CODE OF THE CITY OF PLAINVIEW, NEBRASKA

 

Whereas, the City Code requires updates relative to water rates

 

BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA:

 

Section 1. That Section, 3-109, of the Municipal Code of Plainview, Nebraska, shall be amended to read as follows:

 

§Section 3-109 MUNICIPAL WATER DEPARTMENT; MINIMUM RATES.

 

All water consumers shall be liable for the following rates provided by ordinance unless and until the consumer shall, by written order, direct the City Administrator to shut off the water at the stop box, in which case he shall not be liable thereafter for water rental until the water is turned on again:

 

Water Rates Within Corporate Limits

 

 

METER FEE, per month. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . .$32.00

Gallons used per month, per 1,000 gallons. . . . . . . . . . .. . . . . . . . . .. . $  2.00

 

Water Rates Outside Corporate Limits

 

 

METER FEE, per month. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . .$32.00

Gallons used per month, per 1,000 gallons . . . . . . . . . . . . . . . . . . . .. . $  2.00

 

 

 

 

Section 2. Any other ordinance or section passed and approved prior to passage, approval and publication of this ordinance and in conflict with its provisions is repealed.

 

Section 3. This ordinance shall take effect and be in full force from and after its passage, approval, and publication as required by law.

 

City Administrator Tarr presented the ACE rebate check that was received by the City of Plainview for 2020. The funds are returned to member communities based on the amount of gas that is sold during the year and is to be used for community improvement projects. Tarr recommended that the $5,401 be used for updates at the City owned ballfields. Smith moved to use the funds for updates at the ballfields. Alder seconded the motion. Motion carried 3-0.

 

Discussion was held on advertising for the lease of the farm ground at the transfer station and haying of the area around the lagoon. Tarr stated that he did not recommend leasing out the area by the transfer station in order to stay in regulation with our permit. Sanne moved to advertise for leasing of the hay ground around the lagoon. Alder seconded the motion. Motion carried 3-0.

 

Discussion was held on the League Model Ordinance updates that were approved by the legislature in 2020. Curtiss went through each update with the council and explained if they were needed in the City’s code book. An official ordinance will be passed at the March meeting.

 

Council member Sanne introduced the following resolution and moved for its adoption:

 

RESOLUTION #625

 

WHEREAS, the Mayor and City Council of the City of Plainview has received a request to establish Program Guidelines for Rentals 20-TFRH-35023;

 

AND WHEREAS, it is in the best interest of the City to adopt the guidelines that have been approved for use with the awarded Nebraska Affordable Housing Trust Fund financial assistance;

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT the attached program guidelines will be adopted to include the following:

 

  1. Maximum Per Unit Subsidy
  2. NAHTF Assisted Units
  3. Rent Limits
  4. Income Limits
  5. Enforcement of Rent and Income Limit
  6. Affordability Period
  7. Fair Housing Act
  8. Marketing Procedures
  9. Minimum Rehabilitation Standards
  10. Lead-Based Paint Regulation
  11. Radon Mitigation
  12. 36 Month Completion
  13. Investor Commitment Letters
  14. Annual Tenant Income Review
  15. Tenant Selection Policy
  16. Applicant Rules and Regulations
  17. Lease Agreement
  18. Lease Purchase Program
  19. Tenant Education
  20. Washer and Dryer Assurance

 

 

Council member Smith seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #625 is passed

and adopted.

 

Council member Sanne introduced the following resolution and moved for its adoption:

 

RESOLUTION #626

 

WHEREAS, the Mayor and City Council of the City of Plainview has received a request for approval of payment of invoices for the National Affordable Housing Trust Fund Program 20-TFRH-35023;

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT authorization is given to the City Clerk and Mayor to sign the Request for Funds in relation to the NAHTF:

 

  1. Approval is given for payment of Northeast Nebraska Economic Development General Administration charges for services provided in the amount of $1,620.00

 

 

Council member Smith seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #626 is passed

and adopted.

 

 

Council member Sanne introduced the following resolution and moved for its adoption:

 

 

RESOLUTION #627

 

WHEREAS, the Mayor and City Council of the City of Plainview has received a request to establish Procurement Procedures and Code of Conduct;

 

AND WHEREAS, it is in the best interest of the City to adopt the guidelines that have been approved for use with the awarded CDBG Downtown Revitalization Grant;

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT the attached procurement procedures and code of conduct will be adopted to include the following:

 

  1. Procurement shall be made by one of the following methods:          
    1. Micro Purchase Procedures
    2. Small Purchase Procedures
    3. Competitive Sealed Bids
    4. Competitive Proposals
    5. Non-Competitive Proposals/Sale Source
  2. The cost plus a percentage of cost and percentage of construction cost method of contracting shall not be used
  3. The City of Plainview shall maintain records sufficient to detail the significant history of a procurement. These records shall include at a minimum: rationale for the method of procurement; selection of contract type; contractor selection or rejection; and the basis for the cost or price.
  4. The following contract provisions or conditions shall be included in all procurement contracts and subcontracts:
    1. General Administrative Provisions
    2. Scope of Services
    3. Method of Compensation
    4. Federal Standard Provisions.
  5. This Code of Conduct shall govern the performance of the elected or appointed officials or member of any board or commission employees or agents of the City of Plainview, Nebraska engaged in the award and administration of contracts supported by the Federal funds under Community Development Block Grant.

 

Council member Smith seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #627 is passed

and adopted.

 

Discussion was held on the possible acquisition of the former PCSI building in downtown Plainview by the City. City Attorney Curtiss presented the tax liens that were outstanding on the property. The property will be up for a tax sale in October which would release the liens. The cost of obtaining the property was also addressed. Sanne moved to not pursue acquisition of the property at this time. Alder seconded the motion. Motion carried 3-0.

 

 

It was moved by Smith, seconded by Sanne to adjourn the meeting. Motion carried 3-0.

 

 

TIME: 8:46 P.M.

 

 

 

 

_______________________________

Brian Schlote, Mayor                                                                                                                                                                                                                                                

 

(SEAL)

ATTEST:

 

 

________________________________

Courtney Retzlaff, City Clerk/Treasurer

 

 

I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 2/09/2021; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.

 

 

 

 

____________________________________

Courtney Retzlaff, City Clerk/Treasurer                                                              (SEAL)

 

14622

Midwest Bank

Emp HSA Jan-June

12000.00

14623

City of Plainview

RDBG Match

5750.00

14624

City of Plainview

IRP Match

12780.00

14625

Midwest Bank

Emp HSA Jan-June

1500.00

14626

Plainview News

Ads/Su

838.19

14628

City of Plainview

LB840 Pmt

150.00

14629

NDEE- Fiscal Services

Lic Renewal C Hart

150.00

14630

Norfolk Daily News

Subscription

163.00

14632

City of Plainview

Pool Sales Tax

6083.70

14633

City of Plainview

Library Sales Tax

3619.25

14634

City of Plainview

Manor Sales Tax

3619.25

14635

City of Plainview

Eco Dev Sales Tax

3619.25

14636

New York Life

Emp Ins

92.20

14637

Midwest Bank

Emp HSA Jan

350.00

22600

     

22602

City Employees

Payroll 1-15-2021

16384.61

22603

     

22605

City Employees

Payroll 1-29-2021

15410.74

22606

Akrs Equip

Svc/Su

1381.76

22607

Alby's Electric

Su

7.90

22608

Antelope County News

Subscription

37.00

22609

Arnold Oltjenbruns

Reim

13.38

22610

Blue360 Media

Su

325.50

22611

Bomgaars

Su

160.72

22612

Bud's Sanitary Service, LLC

Svc

4752.00

22613

Bud's Sanitary Service, LLC

Tote Lease

1165.21

22614

City of Plainview

LB840 Pmt

80.00

22615

City of Plainview C&D Sinking Fund

Pmt

2000.00

22616

City of Plv Housing Authority

Pmt

450.00

22617

City of Plv Plv/Osm Housing

Pmt

93.51

22618

Classic Rentals

Su

175.23

22619

Curtiss Law Office

Legal Fees

1250.00

22620

Custom Heating-Air Conditioning

Svc

212.50

22621

Dd Steel

Su

22.22

22622

Dutton-Lainson Company

Su

13482.00

22623

Eakes Office Solutions

Su

30.99

22624

Electrical System Sinking Fund

Pmt

2000.00

22625

Francotyp-Postalia Inc

Su

191.01

22626

Great Plains Communications

Svc

51.13

22627

Hansen Repair Inc

Svc

141.20

22628

Hometown Leasing

Copier Lease

247.19

22629

Ingram Library Services

Books/Audiobooks

470.64

22630

Itron Inc

Svc

1811.08

22631

Jack's Uniforms & Equipment

Su

1114.72

22632

JEO Consulting Group

Svc

3903.75

22633

Kayla Clark

Meter Deposit Refund

97.46

22634

Kris Mann

Reim

80.00

22635

L.P. Gill Inc

Svc

12274.76

22636

Mahaska

Su

55.20

22637

Mike Kirstine

Meter Deposit Refund

33.53

22638

Mitch's Food Center

Su

252.38

22639

Municipal Supply Inc of Omaha

Su

1256.87

22640

NE Public Health Env Lab

Svc

354.00

22641

NMPP

Su

109.72

22642

Norfolk Daily News

Ads

43.00

22643

Northeast NE Clerks Assoc

Dues

20.00

22644

Plainview Auto Supply

Su

457.81

22645

Plainview Telephone Co

Phone Svc

1196.07

22646

Rueter's

Su

223.75

22647

Schaefer Grain

Svc/Su

330.00

22648

Special T's & More

Su

40.15

22649

Steinkraus Service

Fuel/Repairs

2390.85

22650

Truck Center Companies

Su

93.90

22651

Water Tower Bond Acct

Pmt

2800.83

ACH

Allied Benefit Services

Emp Health Ins

8256.44

ACH

American Communication Systems

Su

88.95

ACH

Arbor Day Foundation

Su

64.85

ACH

Battery Mart

Su

69.80

ACH

Black Hills Energy

Gas

1183.89

ACH

Casey's Business Mastercard

Fuel

323.71

ACH

Comm Bankers Merch Svc

Credit Processing Fees

491.35

ACH

CrashPlan Pro

Svc

9.99

ACH

Deluxe Business Checks

Su

207.96

ACH

Ebay

Su

18.28

ACH

EFTPS

Fed W/H Tax

5184.91

ACH

EFTPS

Fed W/H Tax

4851.57

ACH

Dearborn Life Ins Co

Emp Ins

54.00

ACH

Healthplan Svcs Inc

Emp Ins

82.20

ACH

LONM

Conference Registration

405.00

ACH

LED Store

Su

203.29

ACH

MASA

Emp Ins

112.00

ACH

Mass Mutual

Pension

2008.82

ACH

Mass Mutual

Pension

2008.82

ACH

Midwest Bank

Svc

50.00

ACH

Midwest Bank

NSF Fee

4.00

ACH

Midwest Bank

NSF Return

60.81

ACH

NE Child Support Pmt Center

Pmt

65.00

ACH

NE Dept of Rev

State W/H Tax

1616.05

ACH

NE Dept of Rev

Sales & Use Tax

2037.25

ACH

NE UC Fund

Unemp Tax

44.72

ACH

Northern Tool & Equipment

Su

29.40

ACH

Shark Ninja

Su

170.14

ACH

Synchrony Bank/Amazon

Su

73.61

ACH

Verizon Wireless

Cellphones

336.00

ACH

You Star Light

Su

116.00

ACH

Zoom Video Comm Inc

Svc

15.81

 

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