REGULAR MEETING OF THE CITY COUNCIL

 

A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 9^th day of February at 6:30 o’clock P.M. 

 

Roll call was held and present were: Mayor Schlote; Council Members: Alder, Smith, Yosten and Sanne. Absent: None

 

The Pledge of Allegiance was then recited.

 

Mayor Schlote opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.

 

Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes.  Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes.  Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Jeremy Tarr was present as City Administrator

Courtney Retzlaff was present as City Clerk.

Bruce Curtiss was present as City Attorney.

 

Yosten moved to approve the regular meeting minutes from January 12^th. Alder seconded the motion. Motion carried 4-0.

 

Sanne moved to approve claims and payroll. Smith seconded the motion. Motion carried 4-0.

 

No Manor report was given. City Administrator Tarr stated that the Manor had purchased TV’s for all rooms in the facility and asked to be reimbursed from the Manor sales tax account. This was discussed during the budget workshop in August. Smith moved to approve the reimbursement. Alder seconded the motion. Motion carried 4-0.

 

Police Chief Neumann stated that for the month of January several warnings had been issued for non-working headlights and the department had received calls involving Social Services.

 

Economic Development Director Susan Norris updated on the release of funds for the NAHTF Grant, the RPIC comprehensive and strategic plans would begin the week of February 15^th and the tentative closing date for the IRP and RDBG loans for Mary’s Restaurant is March 1, 2021. The CDBG DTR Grant contractor’s meeting was held on February 4^th and a meeting for all interested businesses that would like to submit an application will be held once funds have been released by the State of Nebraska. A list of approved contractors will be utilized for all projects during the DTR process.

 

City Superintendent Curt Hart gave his monthly report and stated that new water ERTs were installed, trees were trimmed, sewer lines had been jetted and the maintenance staff had removed snow during January.

 

A presentation was given by Nebraska Strong to inform the public of their purpose and how they can help those affected with stress during the COVID-19 pandemic. Nebraska Strong covers 22 counties in the State helping raise mental health awareness.

 

Rich Lutz and Bobbi Risor presented on the LEOP for Pierce County that is to be updated every 5 years. The LEOP contains contact information for the county and towns in case of emergency situations. Plans for cities should be specific to the entity and Lutz encouraged the council to select a City Emergency Manager to help develop a plan for the City of Plainview.

 

Kyle Overturf of AMGL presented on the key findings of the FY 2019-2020 audit.  The general fund of the City showed a shortfall of $302,461 due in part to no transfers being made and additional expense incurred during the mediation of the former Police Chief. The street fund showed an increase as funds that were erroneously sent to the City of Osmond were corrected and sent to Plainview. Overturf went through benchmarking that shows where the City should be in relation to other entities of similar population. The valuation of the City of Plainview at $46,785,590 is nearly half of what it should be at $87,936,128. The low valuation equates to nearly $104,000 in tax revenue that the City is not receiving. Overturf stated that significant rate increases and valuation will be needed to get the business-type activities of the City to where they should be. A suggestion was made to earmark the pool sales tax currently used for bond debt payment to the general fund once the bond is paid off in 2022.

 

Roger Protzman of JEO Consulting Group gave an update on the Source Water Grant project that was started last year and lasts approximately 18 months. The project was approved through the NDEE and helps to identify areas of the aquifer that contain higher levels of nitrates. The aquifer testing conducted in the fall of 2020 showed that all wells in City limits are pumping from the same aquifer. Protzman also stated that the City of Plainview currently has an Administrative Order for high nitrate levels reported during routine testing and as such will need to find an additional water source.

 

Council member Yosten left at 7:50 PM.

 

Protzman explained the pros and cons of both wells and water treatment plants. Costs and added maintenance of a water treatment plant were briefly addressed.

 

Motion was made by Sanne and seconded by Alder to approve Ordinance No. 961 on its first reading.  Upon roll call vote, the following members voted AYE:  Alder, Smith, and Sanne. The following voted NAY: none.  Motion carried 3-0.  Whereupon the Mayor declared said Ordinance No. 961 approved on its first reading.

 

It was moved by Sanne and seconded by Alder to waive the second and third readings and approve Ordinance No. 961. Upon roll call vote, the following members voted AYE: Alder, Smith, and Sanne. The following voted NAY: none.  Motion carried 3-0.  Whereupon the Mayor declared Ordinance No. 961 approved on its second and third readings.

 

ORDINANCE #961

 

 

AN ORDINANCE TO AMEND CHAPTER 3 SECTION 109 TO THE MUNICIPAL CODE OF THE CITY OF PLAINVIEW, NEBRASKA

 

Whereas, the City Code requires updates relative to water rates

 

BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA:

 

Section 1. That Section, 3-109, of the Municipal Code of Plainview, Nebraska, shall be amended to read as follows:

 

§Section 3-109 MUNICIPAL WATER DEPARTMENT; MINIMUM RATES.

 

All water consumers shall be liable for the following rates provided by ordinance unless and until the consumer shall, by written order, direct the City Administrator to shut off the water at the stop box, in which case he shall not be liable thereafter for water rental until the water is turned on again:

 

Water Rates Within Corporate Limits

 

 

METER FEE, per month. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . .$32.00

Gallons used per month, per 1,000 gallons. . . . . . . . . . .. . . . . . . . . .. . $  2.00

 

Water Rates Outside Corporate Limits

 

 

METER FEE, per month. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . .$32.00

Gallons used per month, per 1,000 gallons . . . . . . . . . . . . . . . . . . . .. . $  2.00

 

 

 

 

Section 2. Any other ordinance or section passed and approved prior to passage, approval and publication of this ordinance and in conflict with its provisions is repealed.

 

Section 3. This ordinance shall take effect and be in full force from and after its passage, approval, and publication as required by law.

 

City Administrator Tarr presented the ACE rebate check that was received by the City of Plainview for 2020. The funds are returned to member communities based on the amount of gas that is sold during the year and is to be used for community improvement projects. Tarr recommended that the $5,401 be used for updates at the City owned ballfields. Smith moved to use the funds for updates at the ballfields. Alder seconded the motion. Motion carried 3-0.

 

Discussion was held on advertising for the lease of the farm ground at the transfer station and haying of the area around the lagoon. Tarr stated that he did not recommend leasing out the area by the transfer station in order to stay in regulation with our permit. Sanne moved to advertise for leasing of the hay ground around the lagoon. Alder seconded the motion. Motion carried 3-0.

 

Discussion was held on the League Model Ordinance updates that were approved by the legislature in 2020. Curtiss went through each update with the council and explained if they were needed in the City’s code book. An official ordinance will be passed at the March meeting.

 

Council member Sanne introduced the following resolution and moved for its adoption:

 

RESOLUTION #625

 

WHEREAS, the Mayor and City Council of the City of Plainview has received a request to establish Program Guidelines for Rentals 20-TFRH-35023;

 

AND WHEREAS, it is in the best interest of the City to adopt the guidelines that have been approved for use with the awarded Nebraska Affordable Housing Trust Fund financial assistance;

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT the attached program guidelines will be adopted to include the following:

 

1. Maximum Per Unit Subsidy
2. NAHTF Assisted Units
3. Rent Limits
4. Income Limits
5. Enforcement of Rent and Income Limit
6. Affordability Period
7. Fair Housing Act
8. Marketing Procedures
9. Minimum Rehabilitation Standards
10. Lead-Based Paint Regulation
11. Radon Mitigation
12. 36 Month Completion
13. Investor Commitment Letters
14. Annual Tenant Income Review
15. Tenant Selection Policy
16. Applicant Rules and Regulations
17. Lease Agreement
18. Lease Purchase Program
19. Tenant Education
20. Washer and Dryer Assurance

 

 

Council member Smith seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #625 is passed

and adopted.

 

Council member Sanne introduced the following resolution and moved for its adoption:

 

RESOLUTION #626

 

WHEREAS, the Mayor and City Council of the City of Plainview has received a request for approval of payment of invoices for the National Affordable Housing Trust Fund Program 20-TFRH-35023;

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT authorization is given to the City Clerk and Mayor to sign the Request for Funds in relation to the NAHTF:

 

1. Approval is given for payment of Northeast Nebraska Economic Development General Administration charges for services provided in the amount of $1,620.00

 

 

Council member Smith seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #626 is passed

and adopted.

 

 

Council member Sanne introduced the following resolution and moved for its adoption:

 

 

RESOLUTION #627

 

WHEREAS, the Mayor and City Council of the City of Plainview has received a request to establish Procurement Procedures and Code of Conduct;

 

AND WHEREAS, it is in the best interest of the City to adopt the guidelines that have been approved for use with the awarded CDBG Downtown Revitalization Grant;

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT the attached procurement procedures and code of conduct will be adopted to include the following:

 

1. Procurement shall be made by one of the following methods:          
1. Micro Purchase Procedures
2. Small Purchase Procedures
3. Competitive Sealed Bids
4. Competitive Proposals
5. Non-Competitive Proposals/Sale Source
2. The cost plus a percentage of cost and percentage of construction cost method of contracting shall not be used
3. The City of Plainview shall maintain records sufficient to detail the significant history of a procurement. These records shall include at a minimum: rationale for the method of procurement; selection of contract type; contractor selection or rejection; and the basis for the cost or price.
4. The following contract provisions or conditions shall be included in all procurement contracts and subcontracts:
1. General Administrative Provisions
2. Scope of Services
3. Method of Compensation
4. Federal Standard Provisions.
5. This Code of Conduct shall govern the performance of the elected or appointed officials or member of any board or commission employees or agents of the City of Plainview, Nebraska engaged in the award and administration of contracts supported by the Federal funds under Community Development Block Grant.

 

Council member Smith seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #627 is passed

and adopted.

 

Discussion was held on the possible acquisition of the former PCSI building in downtown Plainview by the City. City Attorney Curtiss presented the tax liens that were outstanding on the property. The property will be up for a tax sale in October which would release the liens. The cost of obtaining the property was also addressed. Sanne moved to not pursue acquisition of the property at this time. Alder seconded the motion. Motion carried 3-0.

 

 

It was moved by Smith, seconded by Sanne to adjourn the meeting. Motion carried 3-0.

 

 

TIME: 8:46 P.M.

 

 

 

 

_______________________________

Brian Schlote, Mayor                                                                                                                                                                                                                                                

 

(SEAL)

ATTEST:

 

 

________________________________

Courtney Retzlaff, City Clerk/Treasurer

 

 

I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 2/09/2021; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.

 

 

 

 

____________________________________

Courtney Retzlaff, City Clerk/Treasurer                                                              (SEAL)

 

14622	Midwest Bank	Emp HSA Jan-June	12000.00
14623	City of Plainview	RDBG Match	5750.00
14624	City of Plainview	IRP Match	12780.00
14625	Midwest Bank	Emp HSA Jan-June	1500.00
14626	Plainview News	Ads/Su	838.19
14628	City of Plainview	LB840 Pmt	150.00
14629	NDEE- Fiscal Services	Lic Renewal C Hart	150.00
14630	Norfolk Daily News	Subscription	163.00
14632	City of Plainview	Pool Sales Tax	6083.70
14633	City of Plainview	Library Sales Tax	3619.25
14634	City of Plainview	Manor Sales Tax	3619.25
14635	City of Plainview	Eco Dev Sales Tax	3619.25
14636	New York Life	Emp Ins	92.20
14637	Midwest Bank	Emp HSA Jan	350.00
22600
22602	City Employees	Payroll 1-15-2021	16384.61
22603
22605	City Employees	Payroll 1-29-2021	15410.74
22606	Akrs Equip	Svc/Su	1381.76
22607	Alby's Electric	Su	7.90
22608	Antelope County News	Subscription	37.00
22609	Arnold Oltjenbruns	Reim	13.38
22610	Blue360 Media	Su	325.50
22611	Bomgaars	Su	160.72
22612	Bud's Sanitary Service, LLC	Svc	4752.00
22613	Bud's Sanitary Service, LLC	Tote Lease	1165.21
22614	City of Plainview	LB840 Pmt	80.00
22615	City of Plainview C&D Sinking Fund	Pmt	2000.00
22616	City of Plv Housing Authority	Pmt	450.00
22617	City of Plv Plv/Osm Housing	Pmt	93.51
22618	Classic Rentals	Su	175.23
22619	Curtiss Law Office	Legal Fees	1250.00
22620	Custom Heating-Air Conditioning	Svc	212.50
22621	Dd Steel	Su	22.22
22622	Dutton-Lainson Company	Su	13482.00
22623	Eakes Office Solutions	Su	30.99
22624	Electrical System Sinking Fund	Pmt	2000.00
22625	Francotyp-Postalia Inc	Su	191.01
22626	Great Plains Communications	Svc	51.13
22627	Hansen Repair Inc	Svc	141.20
22628	Hometown Leasing	Copier Lease	247.19
22629	Ingram Library Services	Books/Audiobooks	470.64
22630	Itron Inc	Svc	1811.08
22631	Jack's Uniforms & Equipment	Su	1114.72
22632	JEO Consulting Group	Svc	3903.75
22633	Kayla Clark	Meter Deposit Refund	97.46
22634	Kris Mann	Reim	80.00
22635	L.P. Gill Inc	Svc	12274.76
22636	Mahaska	Su	55.20
22637	Mike Kirstine	Meter Deposit Refund	33.53
22638	Mitch's Food Center	Su	252.38
22639	Municipal Supply Inc of Omaha	Su	1256.87
22640	NE Public Health Env Lab	Svc	354.00
22641	NMPP	Su	109.72
22642	Norfolk Daily News	Ads	43.00
22643	Northeast NE Clerks Assoc	Dues	20.00
22644	Plainview Auto Supply	Su	457.81
22645	Plainview Telephone Co	Phone Svc	1196.07
22646	Rueter's	Su	223.75
22647	Schaefer Grain	Svc/Su	330.00
22648	Special T's & More	Su	40.15
22649	Steinkraus Service	Fuel/Repairs	2390.85
22650	Truck Center Companies	Su	93.90
22651	Water Tower Bond Acct	Pmt	2800.83
ACH	Allied Benefit Services	Emp Health Ins	8256.44
ACH	American Communication Systems	Su	88.95
ACH	Arbor Day Foundation	Su	64.85
ACH	Battery Mart	Su	69.80
ACH	Black Hills Energy	Gas	1183.89
ACH	Casey's Business Mastercard	Fuel	323.71
ACH	Comm Bankers Merch Svc	Credit Processing Fees	491.35
ACH	CrashPlan Pro	Svc	9.99
ACH	Deluxe Business Checks	Su	207.96
ACH	Ebay	Su	18.28
ACH	EFTPS	Fed W/H Tax	5184.91
ACH	EFTPS	Fed W/H Tax	4851.57
ACH	Dearborn Life Ins Co	Emp Ins	54.00
ACH	Healthplan Svcs Inc	Emp Ins	82.20
ACH	LONM	Conference Registration	405.00
ACH	LED Store	Su	203.29
ACH	MASA	Emp Ins	112.00
ACH	Mass Mutual	Pension	2008.82
ACH	Mass Mutual	Pension	2008.82
ACH	Midwest Bank	Svc	50.00
ACH	Midwest Bank	NSF Fee	4.00
ACH	Midwest Bank	NSF Return	60.81
ACH	NE Child Support Pmt Center	Pmt	65.00
ACH	NE Dept of Rev	State W/H Tax	1616.05
ACH	NE Dept of Rev	Sales & Use Tax	2037.25
ACH	NE UC Fund	Unemp Tax	44.72
ACH	Northern Tool & Equipment	Su	29.40
ACH	Shark Ninja	Su	170.14
ACH	Synchrony Bank/Amazon	Su	73.61
ACH	Verizon Wireless	Cellphones	336.00
ACH	You Star Light	Su	116.00
ACH	Zoom Video Comm Inc	Svc	15.81