REGULAR MEETING OF THE CITY COUNCIL
TUESDAY NOVEMBER 10, 2020
A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 10th day of November at 6:30 o’clock P.M.
.
Roll call was held and present were: Mayor Schlote; Council Members: Smith, Yosten and Sanne. Absent: Brookhouser
The Pledge of Allegiance was then recited.
Mayor Schlote opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.
Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes. Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.
Jeremy Tarr was present as City Administrator
Courtney Retzlaff was present as City Clerk.
Bruce Curtiss was present as City Attorney.
Smith moved to approve the minutes of the October 13th regular meeting special meeting. Sanne seconded the motion. Motion carried 3-0.
Sanne moved to approve claims and payroll. Smith seconded the motion. Motion carried 3-0.
No Manor report was given.
Interim Police Chief Neumann gave the monthly report for October and noted that overall the month was quiet. Neumann stated that it was one of the best Halloweens in recent years.
Mayor Schlote reported there had been one application for Chief of Police and recommended to appoint Jerry Neumann as Chief. Yosten moved to approve the appointment. Smith seconded the motion. Motion carried 3-0.
Economic Development report was presented by Susan Norris. The City of Plainview was awarded the CDBG DTR Grant in the amount of $435,000 with funding to be available early 2021. Updates were made to the NAHTF contract and plans are moving forward for Hometown Holidays on December 12th.
No City Superintendent report was given.
A review of the Keno grant from the Plainview FFA Chapter was held. Chapter Advisor Chad Kment was present and told of the various uses for the drone that the Chapter wishes to purchase. After discussion Smith moved to approve $2300 for the project. Sanne seconded the motion. Motion carried 3-0.
At 7:00 PM Mayor Schlote opened the Public Hearing for the One and Six Street Plan.
Gary Steele of Miller and Associates presented the current plan that was approved last year. Steele explained the purpose of the One and Six Plan and by adopting a plan the City is eligible to receive Highway Allocation funding from the State of Nebraska. Requests were made to add 3 new projects to the plan. The formal resolution will be passed at the December council meeting.
At 7:12 PM Sanne moved to close the public hearing. Smith seconded the motion. Motion carried 3-0.
The updated NAHTF Grant contract was reviewed by the council. Smith moved to approve the contract. Sanne seconded the motion. Motion carried 3-0.
Council member Sanne introduction the following resolution and moved for its adoption:
RESOLUTION #614
WHEREAS, the Mayor and City Council of the City of Plainview have received a request to update signature authority on a Municipal account at Midwest Bank, N.A.,
AND WHEREAS, it is in the best interests of both the Bank and the City to keep such records current.
NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT signature power of the City’s accounts is set as follows:
- 150541 General Account
Current elected Mayor; Courtney Retzlaff; Melissa Forbes
Council member Smith seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Smith, Sanne. Nay: None. Abstain: Yosten. Whereupon the Mayor declared said motion carried and Resolution #614 is passed
and adopted.
Council member Sanne introduction the following resolution and moved for its adoption:
RESOLUTION #616
WHEREAS the City of Plainview has communicated with certain property owners within the City regarding potential Nuisances on their property, as determined by the Board of Health; and
WHEREAS various Owners, having been notified according to law, have requested a hearing before the City Council to protest or review those determinations; and
WHEREAS the City Council has set and conducted such hearing on the property owned
By: Robert & Bobbi Jenkins, and
Described as:
(street address) 207 S King Street, Plainview, NE
(legal description) Lot Fifteen (15), Block Eleven (11), Plainview Pioneer Townsite Company’s Addition to the City of Plainview, Pierce County, Nebraska
NOW THEREFOR BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, as follows:
1. That the property described above does contain, and is hereby Determined to constitute a Public Nuisance according to City Code;
2. That the Owner of said property is hereby Ordered to remedy said public nuisance by taking the following actions: Proper disposal of construction debris, iron piles and appliances on property
3. That said actions shall be completed within the following time frame: Before November 11, 2020
4. That if said actions are not completed as required above, further action shall be taken as follows: City will assume responsibility for cleaning up the property, bill all charges to the associated owner, Robert and Bobbi Jenkins, and assess unpaid costs to the property.
Council member Yosten seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Smith, Yosten, Sanne Nay: None. Whereupon the Mayor declared said motion carried and Resolution #616 is passed
and adopted.
Council member Smith introduction the following resolution and moved for its adoption:
RESOLUTION #617
WHEREAS the City of Plainview has communicated with certain property owners within the City regarding potential Nuisances on their property, as determined by the Board of Health; and
WHEREAS various Owners, having been notified according to law, have requested a hearing before the City Council to protest or review those determinations; and
WHEREAS the City Council has set and conducted such hearing on the property owned
By: Tim Jenkins, and
Described as:
(street address) 209 S King Street, Plainview, NE
(legal description) Lot Fourteen (14), Block Eleven (11), Plainview Pioneer Townsite Company’s Addition to the City of Plainview, Pierce County, Nebraska
NOW THEREFOR BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, as follows:
1. That the property described above does contain, and is hereby Determined to constitute a Public Nuisance according to City Code;
2. That the Owner of said property is hereby Ordered to remedy said public nuisance by taking the following actions: Proper disposal of all construction debris located on property; and proper disposal of all miscellaneous debris located on property.
3. That said actions shall be completed within the following time frame: Before November 11, 2020
4. That if said actions are not completed as required above, further action shall be taken as follows: City will assume responsibility for cleaning up the property, bill all charges to the associated owner, Tim Jenkins, and assess unpaid costs to the property.
Council member Yosten seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Smith, Yosten, Sanne Nay: None. Whereupon the Mayor declared said motion carried and Resolution #617 is passed
and adopted.
Discussion was held on a property located at 602 W Park Avenue that was recommended by the health board as a nuisance. The property contains piles of old trees and iron that need to be disposed or stored properly. Smith moved to send a notice of nuisance letter. Sanne seconded the motion. Motion carried 3-0.
Council member Smith introduction the following resolution and moved for its adoption:
RESOLUTION #615
WHEREAS: State of Nebraska Statues, sections 39-2302, and 39-2511 through 39-2515 details the requirements that must be met in order for a municipality to qualify for an annual Incentive Payment;
WHEREAS: The State of Nebraska Department of Transportation (NDOT) requires that each incorporated municipality must annually certify (by December 31st of each year) the appointment of the City Street Superintendent to the NDOT using the Year-End Certification of City Street Superintendent form;
WHEREAS: The NDOT requires that such certification shall also include a copy of the meeting minutes showing the appointment of the City Street Superintendent by their name as it appears on their License (if applicable), their License Number and Class of License (if applicable), and type of appointment, i.e., employed, contract (consultant, or interlocal agreement with another incorporated municipality and/or county), and the beginning date of the appointment; and
WHEREAS: The NDOT also requires that such Year-End Certification of City Street Superintendent form shall be signed by the Mayor or Village Board Chairperson and shall include a copy of a resolution of the governing body authorizing the signing of the Year-End Certification of the City Street Superintendent form by the Mayor or Village Board Chairperson.
BE IT RESOLVED that the Mayor of Plainview is hereby authorized to sign the attached Year-End Certification of City Street Superintendent.
Council member Yosten seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Smith, Yosten, Sanne Nay: None. Whereupon the Mayor declared said motion carried and Resolution #615 is passed
and adopted.
City Administrator Tarr presented on the need for water rate increases. The recent nitrate concerns have shown that a new well will be necessary for the community and the quote received shows an initial cost of $935,000. Water rate increases will be necessary to support the project in addition to stop using the City’s reserve funds to finance the daily operations of the city. Tarr proposed a $12 increase on the current meter charge of $14.25 and a per gallon charge of $2 per 1,000 for all consumers. A question on reallocating pool sales tax funding to the pay for any upcoming water bonds was addressed. Further discussion on rate increases will be held at upcoming council meetings.
A discussion on updates to the current emergency snow route removal resolution was held. City Administrator Tarr would like to prioritize clearing snow at the fire hall before any snow removal is completed at the schools. An updated resolution will be discussed at the December meeting.
The current contract for trash service with Bud’s Sanitary Service, LLC will end January 31, 2021. The City will need to advertise for bids and approve a new contract. Sanne moved to advertise for bids. Smith seconded the motion. Motion carried 3-0.
The NENEDD Service/Consultant Agreement for General Administration for the DTR Grant was reviewed. Sanne moved to approve the contract. Yosten seconded the motion. Motion carried 3-0.
A discussion on the approving employee appreciation gifts in lieu of a meal this year due to concerns with COVID-19. City Clerk Retzlaff suggested that the City possibly increase the amount of Klown Kash from previous years given to employees. Sanne motioned to give $60 to all full time employees, $35 to part time and $10 to all board members. Smith seconded the motion. Motion carried 3-0.
There were no council comments.
Discussion on any potential updates to the personnel manual will take place once the new council is sworn in. The City will also look into providing civity training to the council and other board members.
It was moved by Yosten, seconded by Smith to adjourn the meeting. Motion carried 3-0.
TIME: 8:14 P.M.
_______________________________
Brian Schlote, Mayor
(SEAL)
ATTEST:
________________________________
Courtney Retzlaff, City Clerk/Treasurer
I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 11/10/2020; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.
____________________________________
Courtney Retzlaff, City Clerk/Treasurer (SEAL)
|
14550 |
City of Plainview |
LB840 Loan Pmt |
$150.00 |
|
14555 |
New York Life |
Emp Ins |
$92.20 |
|
14551 |
Midwest Bank |
Emp HSA K Mann |
$750.00 |
|
14552 |
Confluence |
CDBG DTR #4 |
$18,980.00 |
|
14553 |
City of Plv Housing Authority |
Housing Grant Pmt |
$111.00 |
|
14554 |
City of Plv Plv/Osm Housing |
Housing Grant Pmt |
$42.00 |
|
14556 |
City of Plainview |
Pool Sales Tax |
$6,523.57 |
|
14557 |
City of Plainview |
Library Sales Tax |
$3,485.44 |
|
14558 |
City of Plainview |
Manor Sales Tax |
$3,485.44 |
|
14559 |
City of Plainview |
Eco Dev Sales Tax |
$3,485.44 |
|
14560 |
New York Life |
Emp Ins |
$92.20 |
|
14561 |
Midwest Bank |
Emp HSA Cont |
$150.00 |
|
14562 |
Postmaster |
Postage |
$196.00 |
|
22440 |
City Employees |
||
|
22444 |
Payroll 10-15-2020 |
$15,742.68 |
|
|
22445 |
City Employees |
||
|
22448 |
Payroll 10-30-2020 |
$15,058.49 |
|
|
22449 |
Aflac |
Emp Ins |
$671.45 |
|
22450 |
AKRS Equipment |
Su |
$32.80 |
|
22451 |
Arnold Oltjenbruns |
Reim |
$13.91 |
|
22452 |
Baum Hydraulics Corp |
Su |
$292.68 |
|
22453 |
Bomgaars |
Su |
$498.58 |
|
22454 |
Bonta Lawn Care |
Svc |
$112.00 |
|
22455 |
Bud's Sanitary Service, LLC |
Tote Lease |
$1,165.21 |
|
22456 |
Bud's Sanitary Service, LLC |
Svc |
$4,752.00 |
|
22457 |
Bullseye Fire Sprinkler Inc |
Svc |
$365.00 |
|
22458 |
City of Plainview C&D Sinking Fund |
Pmt |
$2,000.00 |
|
22459 |
City of Plv Housing Authority |
Housing Grant Pmt |
$100.00 |
|
22460 |
Classic Rentals |
Svc |
$179.03 |
|
22461 |
Cornhusker International Trucks Inc |
Su |
$360.13 |
|
22462 |
Curtiss Law Office |
Legal Fees |
$1,250.00 |
|
22463 |
Electrical System Sinking Fund |
Pmt |
$2,000.00 |
|
22464 |
Fairfield Inn & Suites |
Hotel Rooms |
$314.85 |
|
22465 |
Francotyp Postalia |
Postage Machine |
$191.01 |
|
22466 |
Great Plains Communications |
Svc |
$46.85 |
|
22467 |
Hometown Leasing |
Copier Lease |
$247.19 |
|
22468 |
Ingram Library Services |
Books/Audiobooks |
$630.85 |
|
22469 |
JEO Consulting Group |
Svc |
$6,920.00 |
|
22470 |
Jeremy Tarr |
Reim |
$108.79 |
|
22471 |
Kimball-Midwest |
Su |
$199.15 |
|
22472 |
Mahaska |
Su |
$110.40 |
|
22473 |
Matheson Tri-Gas |
Su |
$37.33 |
|
22474 |
NE Public Health Env Lab |
Svc |
$46.00 |
|
22475 |
NCPPD |
Svc |
$12,105.06 |
|
22476 |
*VOID* |
||
|
22477 |
Perry, Guthery, Haase & Gessford PC LLO |
Svc |
$7,047.38 |
|
22478 |
Plainview News |
Ads/Su |
$1,107.16 |
|
22479 |
Plainview Public Schools |
Class C Liq Lic Fees |
$900.00 |
|
22480 |
Plainview Telephone Co |
Svc |
$1,175.81 |
|
22481 |
Schaefer Grain Co |
Svc/Su |
$519.00 |
|
22482 |
Schoenauer Truck Repair |
Su |
$66.10 |
|
22483 |
Spectra Associates |
Su |
$423.50 |
|
22484 |
Utilities Section |
Dues |
$852.00 |
|
22485 |
Water Tower Bond Acct |
Pmt |
$2,800.83 |
|
22486 |
Waterlink Inc |
Qtr Svc |
$539.24 |
|
22487 |
West Hodson Lumber |
Su |
$639.50 |
|
ACH |
Allied Benefit Services |
Emp Health Ins |
$5,631.88 |
|
ACH |
Black Hills Energy |
Gas |
$279.71 |
|
ACH |
Casey's Business Mastercard |
Fuel |
$126.03 |
|
ACH |
Comm Bankers Merch Svc |
CC Processing Fees |
$786.96 |
|
ACH |
Crashplan Pro |
Svc |
$9.99 |
|
ACH |
EFTPS |
Fed W/H Tax |
$4,909.88 |
|
ACH |
EFTPS |
Fed W/H Tax |
$4,906.84 |
|
ACH |
Dearborn Life Ins Co |
Emp Ins |
$54.00 |
|
ACH |
Google Play |
Svc |
$19.99 |
|
ACH |
Healthplan Svcs Inc |
Emp Ins |
$82.20 |
|
ACH |
Mass Mutual |
Pension |
$1,840.64 |
|
ACH |
Mass Mutual |
Pension |
$1,851.06 |
|
ACH |
Midwest Bank |
Svc |
$50.00 |
|
ACH |
NE Dept of Rev |
State W/H Tax |
$1,667.68 |
|
ACH |
NE Dept of Rev |
Sales & Use Tax |
$2,875.10 |
|
ACH |
NE U.C. Fund |
Unemp Qtr Tax |
$193.15 |
|
ACH |
NWEA |
Registration |
$150.00 |
|
ACH |
Office Max |
Su |
$113.89 |
|
ACH |
Synchrony Bank/Amazon |
Su |
$11.80 |
|
ACH |
Wal-Mart |
Su |
$147.60 |
|
ACH |
Zoom Video Comm Inc |
Svc |
$15.81 |
