REGULAR MEETING OF THE CITY COUNCIL

 

A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 13^th day of October at 6:30 o’clock P.M. 

.

Roll call was held and present were: Mayor Schlote; Council Members: Smith, Brookhouser, Yosten and Sanne. Absent: None

 

The Pledge of Allegiance was then recited.

 

Mayor Schlote opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.

 

Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes.  Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes.  Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Jeremy Tarr was present as City Administrator

Courtney Retzlaff was present as City Clerk.

Bruce Curtiss was present as City Attorney.

 

Brookhouser moved to approve the minutes of the September 8^th regular meeting and September 14^th special meeting. Smith seconded the motion. Motion carried 4-0.

 

Brookhouser moved to approve claims and payroll. Sanne seconded the motion. Motion carried 4-0.

 

No Manor report was given.

 

Interim Police Chief Neumann reported on activity for the month of September. County deputies have been issuing citations for unlicensed and expired vehicle tags as they help cover calls in the town. Questions on use of campers and propane tanks for living quarters were addressed and will be brought before the health board for further review.

 

Susan Norris presented the Economic Development report. The NAHTF grant was reduced to $427,000 to provide for 2 income based units, the FEMA DR block grant is due in December, the DTR grant awards will be announced in November and if received funding will be awarded in early 2021. PCED was awarded USDA RPIC grant for $215,000 which will fund updated comprehensive and strategic plans for the communities in the county. The project is expected to last 2 years.

 

City Superintendent Curt Hart reported that the pool had been winterized, culverts were installed on Woodland Ave, concrete work was being completed around town and aquifer testing was being conducted to assist in locating sites for a new well.

 

Discussion was held on employee wages for FY 2020-2021. A question on the large increase in percentages from last year was addressed. Council members Smith, Sanne and Mayor Schlote stated that the large increase was necessary to move employees to wages comparable with other towns of similar size. The following wages were proposed:

 

City Clerk/Treasurer: $48,006 annually

Deputy Clerk: $17.74/hr

Street Superintendent: $23.55/hr

City Superintendent: $25.00/hr

Solid Waste Manager: $19.10/hr

Maintenance Worker: $17.00/hr

Police Chief/Interim Chief: $52,010 annually

Police Officer: $21.89/hr

Library Director: $16.83/hr

Assistant Librarian: $9.50/hr

Children’s Librarian: $11.00/hr

Economic Development Director: $17.00/hr

Handi-bus Driver: $9.50/hr

Seasonal and part-time: dependent on qualifications and years of service

Manor – per Manor budget and contract

City Administrator – per contract

 

Brookhouser moved to approve the wages as presented. Smith seconded the motion. Motion carried 4-0.

 

Mayor Schlote recommended Ryan Ober to the zoning board to replace Dean Boyer. The term will run through June 30, 2021. Brookhouser moved to approve the recommendation. Sanne seconded the motion. Motion carried 4-0.

 

Keno grants were submitted by 2 groups.

 

The Plainview Bowling Club submitted an application for $500 to help with expenses for the upcoming season. Council discussed that the teams are now a high school sanctioned sport and felt that the group should ask for funds from the school or booster club. Brookhouser motioned to decline the grant application. Sanne seconded the motion. Motion carried 3-1 with Yosten voting no.

 

The Plainview FFA Chapter submitted an application for $2300 for the purchase of a drone. The application stated the equipment would be used by students for various projects and also could be used by the City and local fire department as needed. Council decided to table the application until next month for further discussion.

 

At 7:00 PM Mayor Schlote opened the Public Hearing for Nuisance Properties

 

The first property at 207 S King is owned by Robert Jenkins. No property owner was present to speak to the council. Council discussed a November 1, 2020 deadline for clean-up on the property. A formal resolution will need to be passed at the next council meeting. Smith moved to set the deadline for clean-up. Brookhouser seconded the motion. Motion carried 4-0.

 

The second property at 209 S King is owned by Tim Jenkins. No property owner was present to speak to the council. Council discussed a November 1, 2020 deadline for clean-up on the property. A formal resolution will need to be passed at the next council meeting. Brookhouser moved to set the deadline for clean-up. Smith seconded the motion. Motion carried 4-0.

 

The third property at 107 W Locust is owned by Jeff Ratliff. Ratliff was present to speak to the council and stated he was working on cleaning up the property. Council thanked Ratliff for the work done so far and will reevaluate the property on December 1, 2020. Brookhouser moved for the extended deadline. Smith seconded the motion. Motion carried 4-0.

 

The last property at 306 N 6^th Street is owned by Zeb Spaulding. Spaulding was present to speak to the council and stated that the house had new windows and doors installed. Spaulding said he is continuing to fix up the structure. Council agreed to watch the progress on the house.

 

Community Clean-Up Day will be held on October 24, 2020 from 9:00 AM to 2:00 PM. City residents will be allowed one pickup load to either the C&D or Transfer Station at no charge. Prior to dumping, residents must stop in the City Office on the 24^th to receive a receipt and also weigh at Schaefer Grain. Brookhouser moved to approve holding Community Cleanup on October 24^th. Sanne seconded the motion. Motion carried 4-0.

 

Discussion on health board recommendations for nuisance properties was held.

 

The first property is at 210 N Pine and owned by Heather May. Health board stated there were items around the yard and house including old furniture, a piano and miscellaneous debris. Brookhouser moved to send a notice of nuisance letter. Sanne seconded the motion. Motion carried 4-0.

 

The second property is at 601 E Woodland Ave and owned by Robert and Jody Burriell. Health board noted a trailer of trash and junk that needs to be disposed. Brookhouser moved to send a notice of nuisance letter. Smith seconded the motion. Motion carried 4-0.

 

The third property is at 206 N 6^th Street and owned by Cindy Spriggs. Health board noted a trailer of trash and other miscellaneous debris on the property that needs to be disposed. Brookhouser moved to send a notice of nuisance letter. Sanne seconded the motion. Motion carried 4-0.

 

 

City Clerk Retzlaff presented the CDBG DTR Grant Drawdown #4 for the final Confluence invoice in the amount of $18,980.00 for approval. The City will be reimbursed $15,985 of the total cost through the grant. Brookhouser moved to approve the payment. Smith seconded the motion. Motion carried 4-0.

 

City Attorney Curtiss presented an engagement letter from Baylor Evnen for assistance in updating the current City of Plainview personnel manual. Curtiss stated this would focus more on federal employment laws. City Administrator Tarr would like to go through the current manual to make note of any updates that are necessary. The council will revisit next month.

 

City Clerk Retzlaff stated that the new City of Plainview website is nearing completion and the annual financial audit will be on October 28, 2020 with AMGL.

 

City Administrator Tarr reported that the budget for FY 2020-2021 was submitted to the State of Nebraska Auditor on September 17^th. A few corrections were sent back by the State and have been adjusted as indicated.

 

It was moved by Brookhouser, seconded by Smith to adjourn the meeting. Motion carried 4-0.

 

 

TIME: 7:31 P.M.

 

 

 

 

_______________________________

Brian Schlote, Mayor                                                                                                                                                                                                                                                

 

(SEAL)

ATTEST:

 

 

________________________________

Courtney Retzlaff, City Clerk/Treasurer

 

 

I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 10/13/2020; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.

 

 

 

 

____________________________________

Courtney Retzlaff, City Clerk/Treasurer                                                              (SEAL)

 

14517	Mitch's Food Center	Su	23.57
14518	West Hodson Lumber	Su	318.81
14519	Farmers Pride	Su	35.14
14520	Curtiss Law Office	Legal Fees	5,868.00
14521	Postmaster	Postage	28.35
14522	AWWA	Membership Dues	318.00
14523	Verizon Wireless	Cellphones	294.10
14524	ULine	Su	48.60
14525	Western Oil Inc	Fuel	214.77
14526	Kimball-Midwest	Su	89.72
14527	Norfolk Daily News	Ads	43.00
14528	Plainview American Legion Aux	Ads	40.00
14529	City of Plv Housing Authority	Housing Grant Pmt	100.00
14530	Midwest Bank	Qtrly Loan Pmt	8,777.30
14531	Ingram Library Services	Books/Audiobooks	542.23
14532	Plainview News	Ads/Su	791.59
14533	Agland Electric Motor Service	Pumps- FEMA	22,868.70
14534	West Hodson Lumber	Su	4,438.27
14535	City of Plainview	LB840 Loan Pmt	150.00
14536	City of Plv Osm/Plv Housing	Housing Grant Pmt	42.00
14537	Pierce Co Treasurer	NSF Check Fee	10.00
14538	City of Plainview	Pool Sales Tax	7,250.91
14539	City of Plainview	Library Sales Tax	3,666.91
14540	City of Plainview	Manor Sales Tax	3,666.91
14541	City of Plainview	Eco Dev Sales Tax	3,666.91
14542	Madison Co Bank	Qtrly Loan Pmt	6,257.45
14543	Plainview Fire & Rescue	Reim- Donation	500.00
14544	Plainview Social Center	Reim- Donation	1,000.00
14545	Plainview Public Schools	Reim- Donation	1,500.00
14546	DHHS Division of Public Health	Water Lic - Cleveland	115.00
14547	City of Plv Osm/Plv Housing	Housing Grant Pmt	51.51
14548	Midwest Bank	Emp HSA	150.00
14549	Postmaster	Postage	195.30
22362
22379	City Employees	Payroll 9-15-2020	20,561.87
22380
22385	City Employees	Payroll 9-30-2020	14,048.85
22386	AMGL	Budget FY 2021	1,000.00
22387	Aflac	Emp Ins	475.41
22388	Alby's Electric	Su	143.88
22389	Barco	Su	97.28
22390	Bomgaars	Su	386.22
22391	Bud's Sanitary Service LLC	Tote Lease	1,165.21
22392	Bud's Sanitary Service LLC	Svc	4,752.00
22393	Caiti Ziegenbein	Reim	88.00
22394	City of Plainview	LB840 Loan Pmt	80.00
22395	City of Plainview C&D Sinking Fund	Pmt	2,000.00
22396	City of Plv Housing Authority	Housing Grant Pmt	100.00
22397	Classic Rentals	Su	196.39
22398	Curtiss Law Office	Legal Fees	1,250.00
22399	Eakes Office Solutions	Copier Contract	332.18
22400	Electrical System Sinking Fund	Pmt	2,000.00
22401	Graham Tire Co	Tires- 4406	588.00
22402	Great Plains Communications	Svc	46.85
22403	HFMNCO LLC	Svc	3,800.00
22404	Hometown Leasing	Copier Lease	247.19
22405	Independent Pest Management	Svc	140.00
22406	JEO Consulting Group Inc	Svc	6,026.25
22407	Jeremy Tarr	Reim- CDL	63.50
22408	Jerry Neumann	Reim- Per Diem	136.77
22409	Johnson Repair	Svc	73.85
22410	Kris Mann	Reim	24.12
22411	LP Gill Inc	Svc- Aug/Sept	36,224.70
22412	Lorenz Automotive	Su	79.95
22413	Mahaska	Su	55.20
22414	Matheson Tri-Gas Inc	Su	36.60
22415	Mitch's Food Center	Su	29.00
22416	Municipal Supply Inc of Omaha	Su	160.45
22417	NE Public Health Env Lab	Svc	386.00
22418	NE Library Commission	Onedrive Renewal	500.00
22419	NE Statewide Arboretum	Membership Dues	100.00
22420	Norfolk Daily News	Subscription	163.00
22421	NCPPD	Svc- Sept	12,556.34
22422	Void
22423	NSA/POAN Conference	Registration	100.00
22424	One Call Concepts Inc	Qtrly Locates	51.84
22425	Overhead Door Co of Norfolk	Svc	92.75
22426	Plainview Auto Supply Inc	Su	20.99
22427	Plainview Rural Fire Protection Dist	Qtrly Pmt	5,000.00
22428	Plainview Telephone Co Inc	Phone Service	1,206.21
22429	Robert Richmond	Meter Deposit Refund	150.00
22430	Schaefer Grain Co	Su	727.30
22431	Shannon Dobler	Meter Deposit Refund	40.55
22432	Steinkraus Service	Fuel/Tires	4,436.45
22433	Tara Kleich	Meter Deposit Refund	40.52
22434	USA Bluebook	Su	129.51
22435	Verizon Wireless	Cellphones	294.18
22436	Vincent Kimani	Meter Deposit Refund	265.64
22437	Water Tower Bond Acct	Pmt	2,800.83
22438	West Hodson Lumber	Su	3,144.57
22439	Western Oil Inc	Fuel	206.64
ACH	Allied Benefit Services	Emp Ins	5,631.88
ACH	Black Hills Energy	Svc	282.97
ACH	Casey's Business Mastercard	Fuel	172.48
ACH	Comm Bankers Merch Svc	Credit Card Processing Fees	847.02
ACH	CrashPlan Pro	Svc	9.99
ACH	EFTPS	Fed W/H Tax	6,301.07
ACH	EFTPS	Fed W/H Tax	4,361.43
ACH	Dearborn Life Ins Co	Emp Ins	60.00
ACH	Francotyp-Postalia Inc	Postage	1,000.00
ACH	Healthplan Services Inc	Emp Ins	82.20
ACH	Mass Mutual	Pension	1,949.35
ACH	Mass Mutual	Pension	1,647.87
ACH	Midwest Bank	Svc	50.00
ACH	NE Dept of Rev	Sales & Use Tax	2,629.95
ACH	NE Dept of Rev	State W/H Tax	1,668.95
ACH	NE Dept of Rev	Waste Reduction Fee	25.00
ACH	Postmaster	Postage	52.70
ACH	Synchrony Bank/Amazon	Su	50.88
ACH	Zoom Video Comm Inc	Svc	15.81