REGULAR MEETING OF THE CITY COUNCIL

 

A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 8^th day of September at 6:30 o’clock P.M. 

.

Roll call was held and present were: Mayor Schlote; Council Members: Smith, Brookhouser, Yosten and Sanne. Absent: None

 

The Pledge of Allegiance was then recited.

 

Mayor Schlote opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.

 

Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes.  Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes.  Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Jeremy Tarr was present as City Administrator

Courtney Retzlaff was present as City Clerk.

 

Brookhouser moved to approve the special council meeting minutes from August 6^th, August 10^th, August 24^th, August 26^th and August 28^th and the regular meeting minutes from August 11^th. Smith seconded the motion. Motion carried 4-0.

 

Sanne moved to approve claims and payroll. Brookhouser seconded the motion. Motion carried 4-0.

 

No Manor report was given.

 

Officer Jerry Neumann presented the monthly police report.

 

Economic Development Director Susan Norris gave updates on the 4-plex grant, FEMA grant reimbursement for the 2019 flood, DTR Grant funding and the need for a new comprehensive plan for the City of Plainview.

 

City Superintendent Curt Hart reported that a leak at the swimming pool was being repaired and the facility will be winterized, the fence at the transfer station was being fixed to meet NDEE requirements and demolition for the Hanks property is to be completed this month.

 

Council member Brookhouser introduced the following resolution and moved for its adoption:

                                   

RESOLUTION #611

 

WHEREAS: State of Nebraska Statutes, sections 39-2115, 39-2119, 39-2120, 39-2121, and 39-2520(2), requires an annual certification of program compliance to the Nebraska Board of Public Roads Classifications and Standards; and

 

WHEREAS: State of Nebraska Statute, section 39-2120 also requires that the annual certification of program compliance by each municipality shall be signed by the Mayor or Village Board Chairperson and shall include a copy of a resolution of the governing body of the municipality authorizing the signing of the certification form.

 

BE IT RESOLVED that the Mayor of Plainview is hereby authorized to sign the attached Municipal Annual Certification of Program Compliance form.

 

Council member Smith seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Smith, Brookhouser, Yosten and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #611 is passed

and adopted.

 

Council member Brookhouser introduced the following resolution and moved for its adoption:

 

RESOLUTION #612

 

WHEREAS, the City of Plainview, Nebraska has received requests for signs in the 200 Block of Maple Street designating a deaf child living in the area

 

AND WHEREAS, the Mayor and City Council deem it to be in the best interest of the citizens of Plainview that signs be posted;

                                                                                                            

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT:

 

1. In the 200 block of South Maple Street, shall be posted with signs indicating Caution for a Deaf Child; city officials shall obtain and post such signs as soon as possible.

                       

Council member Sanne seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Smith, Brookhouser, Yosten and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #612 is passed

and adopted.

 

Discussion was held on approval of the NENEDD Service and Consultant Agreement for General Administration of the NAHTF Grant. The contract would authorize NENEDD to handle all administration of the grant with total cost to the City of Plainview to not exceed $10,000. City Attorney Curtiss had previously reviewed the contract and had no concerns over the terms. Brookhouser moved to approve the contract. Sanne seconded the motion. Motion carried 4-0.

 

A Keno grant application was received from the Plainview Sports Boosters for purchase of new weight racks for the school facility. Brookhouser moved to approve the grant in the amount of $3,000. Yosten seconded the motion. Motion carried 4-0.

 

Two building permits were recommended by the zoning board for council approval.

 

An application for a garage at 307 N 4^th Street by Dalton Goetzinger met all requirements for R-2 residential structures. Sanne moved to approve the permit. Brookhouser seconded the motion. Motion carried 4-0.

 

An application for a lean-to at 202 N Main Street by Tim Gustman met all requirements for R-2 residential structures. Brookhouser moved to approve the permit. Sanne seconded the motion. Motion carried 4-0.

 

The library board had requested permission for Volkman Heating and Plumbing to install a ventilation pipe through the roof of the building to accommodate an Epilog Laserprinter that is being purchased by the Library Foundation. Brookhouser moved to approve the installation. Sanne seconded the motion. Motion carried 4-0.

 

Discussion on previously deemed nuisance properties at 207 S King, 209 S King and 107 W Locust was held. Continued cleanup is necessary at all three properties and public hearings will need to be set. Brookhouser moved to hold public hearings for the previously mentioned nuisance properties. Smith seconded the motion. Motion carried 4-0.

 

Motion was made by Brookhouser and seconded by Smith to approve Ordinance No. 959 on its first reading.  Upon roll call vote, the following members voted AYE:  Smith, Brookhouser, Yosten and Sanne. The following voted NAY: none.  Motion carried 4-0.  Whereupon the Mayor declared said Ordinance No. 959 approved on its first reading.

 

It was moved by Brookhouser and seconded by Smith to waive the second and third readings and approve Ordinance No. 959. Upon roll call vote, the following members voted AYE: Smith, Brookhouser, Yosten, and Sanne. The following voted NAY: none.  Motion carried 4-0.  Whereupon the Mayor declared Ordinance No. 959 approved on its second and third readings.

 

 

ORDINANCE #959

 

AN ORDINANCE TO SET THE SALARY AND EMPLOYMENT TERMS FOR THE CITY ADMINISTRATOR.

 

BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA:

 

Section 1. That the Ordinance setting the salary and employment terms for the City Administrator, should be amended as follows:

 

1.      That effective July 14, 2020 the salary for the City Administrator shall be set at the annual amount of $66,000 as base salary, paid on the normal City payroll schedule, plus benefits as normally provided to full time employees, with future cost of living and merit adjustments to be set by Resolution;

 

2.      That any other details, not in conflict with the City Code, shall be handled as separate agenda items, approved by motion and set forth in the minutes of the City Council.

 

Section 2. Any other ordinance or section passed and approved prior to passage, approval and publication of this ordinance and in conflict with its provisions is repealed.

 

Section 3. This ordinance shall take effect and be in full force from and after its passage, approval, and publication as required by law.

 

Discussion of the settlement of the claim of a former employee was held. Mayor Schlote stated that Nebraska law requires the City to maintain a public record of all settled claims and this agenda item is intended to satisfy that requirement. The former Police Chief filed a workers’ compensation petition and a tort claim against the City. The City agreed to settle the claims in exchange for the former Police Chief’s agreement to release the City from all liability related to his claims.

 

A brief discussion on hiring for additional police force was held. The advertisement will be for a Police Chief or Officer. The proposed budget for FY 2020-2021 allows for two full time officers. Officer Neumann is serving as interim Police Chief and would need to apply for the position of Chief if he so desired. Officer Neumann stated that Pierce County is covering calls as they are available. Brookhouser moved to approve advertising for the positions. Smith seconded the motion. Motion carried 4-0.

 

At 7:00 P.M. Mayor Schlote opened the Public Hearing for the CDBG DTR Grant.

 

Susan Norris explained the CDBG DTR Grant process and the public hearing is the final step in applying for the $435,000 grant from the State. The remaining $100,000 to bring the grant total to $535,000 would come from the match provided by those businesses who participate in the DTR project. The total amount of funding supplied to each business would depend on the number who apply and the scope of the projects. The DTR committee, which is comprised of the current LB840 Board, will decide on the amount of funding and percentage of match each applicant receives. In total, the DTR project could last 1-2 years before all upgrades are completed. The City of Plainview would also be eligible to apply for grant funding and those funds could be used to demolish vacant commercial buildings. Norris stated that after the 2 years are finished, an assessment would be completed by the County Assessor. The upgrades completed would help to increase the overall valuation of the City of Plainview.

 

At 7:06 P.M. Mayor Schlote closed the public hearing.

 

Council member Brookhouser introduced the following resolution and moved for its adoption:

 

RESOLUTION #613

 

 

WHEREAS, the City of Plainview Nebraska, is an eligible unit of a general local government authorized to file an application under the Housing and Community Development Act of 1974 as amended for Small Cities Community Development Block Grant Program, and,

 

WHEREAS, the City of Plainview, Nebraska, has obtained its citizens’ comments on community development and housing needs; and has conducted public hearing(s) upon the proposed application and received favorable public comment respecting the application which for an amount of $435,000 for Downtown Revitalization project activities; and,

 

NOW, THEREFORE, BE IT RESOLVED BY

 

City Council of City of Plainview, that the Mayor be authorized and directed to proceed with the formulation of any and all contracts, documents or other memoranda between City of Plainview  and the Nebraska Department of Economic Development so as to effect acceptance of the grant application.

 

Council member Yosten seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Smith, Brookhouser, Yosten and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #613 is passed

 

City Administrator Tarr reminded the council that the Budget Hearing is set for Monday, September 14, 2020 at 6:30 P.M. for approval of the FY 2020-2021 budget as well as property tax request.

           

It was moved by Brookhouser, seconded by Smith to adjourn the meeting. Motion carried 3-0.

 

 

TIME: 7:09 P.M.

 

 

 

 

_______________________________

Brian Schlote, Mayor                                                                                                                                                                                                                                                

 

(SEAL)

ATTEST:

 

 

________________________________

Courtney Retzlaff, City Clerk/Treasurer

 

 

I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 9/8/2020; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.

 

 

 

 

____________________________________

Courtney Retzlaff, City Clerk/Treasurer                                                              (SEAL)

 

14501	LP Gill Inc	Svc	18,303.18
14502	EMS Ins Co	Ins Deductible Pmt	1,500.00
14503	Western Oil Inc	Fuel	539.39
14504	Russ Cleveland	Reim- Boots	80.00
14505	Waterlink Inc	Qtrly Svc	539.24
14506	Verizon Wireless	Cellphones	315.64
14507	Marie Stone	Pool Mgr Pmt	77.00
14508	Confluence	Svc- DTR Grant	21,620.00
14509	Plainview News	Ads/Su	855.52
14510	City of Plv Plv/Osm Housing	Housing Pmt	42.00
14511	City of Plainview	Pool Sales Tax	8,288.95
14512	City of Plainview	Library Sales Tax	3,671.76
14513	City of Plainview	Manor Sales Tax	3,671.76
14514	City of Plainview	Eco Dev Sales Tax	3,671.76
14515	Midwest Bank	Emp HSA Aug	200.00
14516	New York Life	Emp Ins	92.20
22268
22293	City Employees	Payroll 8-14-2020	23,852.40
22294
22308	City Employees	Payroll 8-28-2020	17,564.58
22309	Aflac	Emp Ins	475.41
22310	AKRS Equipment	Su	50.18
22311	Assoc for Rural & Small Libraries	Conf Registration	50.00
22312	Bomgaars	Su	7.49
22313	Bud's Sanitary Service, LLC	Tote Lease	1,165.21
22314	Bud's Sanitary Service, LLC	Svc	4,752.00
22315	Carrott-Top Industries	Su	170.27
22316	City of Norfolk	Svc	186.75
22317	City of Plainview	LB840 Pmt The Post	80.00
22318	City of Plainview	LB840 Pmt The Post	160.00
22319	City of Plainview	LB840 Pmt Keystone	150.00
22320	City of Plainview C&D Sinking Fund	Pmt	2,000.00
22321	Classic Rentals	Svc	193.03
22322	Curtiss Law Office	Legal Fees	1,250.00
22323	Dutton-Lainson Co	Svc	119.84
22324	Electrical System Sinking Fund	Pmt	2,000.00
22325	GI Trailer Inc	Svc/Su- Tarp	1,126.25
22326	Great Plains Communications	Svc	46.85
22327	Hawkins Inc	Su	1,148.18
22328	Heartland Fire Protection Inc	Svc	440.85
22329	Hoffart Repair	Su	10.55
22330	Hometown Leasing	Copier Lease	247.19
22331	Ingram Library Services	Books/Audiobooks	523.81
22332	JEO Consulting Group	Svc	2,411.25
22333	Jodene Beaudette	Meter Deposit Refund	95.28
22334	Josh Schmitz	Meter Deposit Refund	135.39
22335	Living Here Magazine	Magazine Subscription	32.00
22336	Mahaska	Su	55.20
22337	Matheson Tri-Gas Inc	Su	37.33
22338	Michael Frederick	Books	48.00
22339	Mitch's Food Center	Su	108.06
22340	NDEE-Fiscal Services	Permit Fees	1,250.00
22341	NE Public Health Env Lab	Svc	425.00
22342	NMCA	Membership Dues	35.00
22343	NMPP	Su	108.97
22344	NCPPD	Svc	13,580.99
22345	VOID
22346	Paul Grow	Meter Deposit Refund	315.49
22347	Pierce Broadband Networks	Su	1,256.49
22348	Pierce Co Leader	Ads	27.00
22349	Plainview Auto Supply	Su	41.28
22350	Plainview News	Ads/Legals	836.21
22351	Plainview Telephone Co	Phone Svc	1,291.45
22352	Ranae Wacker	Reim - Pool	27.50
22353	Rogers Repair	Svc	907.37
22354	Saylor Heydon	Meter Deposit Refund	87.48
22355	Schaefer Grain Co	Weigh Tickets	555.00
22356	Steinkraus Service	Fuel/Repairs	1,805.95
22357	Volkman	Svc	116.00
22358	Water Tower Bond Acct	Pmt	2,800.83
22359	West Hodson Lumber	Su	6,876.53
ACH	Allied Benefit Services	Emp Health Ins	5,631.88
ACH	Black Hills Energy	Svc	342.52
ACH	Casey's Business Mastercard	Fuel	185.75
ACH	Casey's General Stores Inc	Su	29.70
ACH	City of Plainview	Transfer to Eco Dev	7,800.00
ACH	Comm Bankers Merch Svc	Credit Card Processing Fees	817.87
ACH	Crashplan Pro	Svc	9.99
ACH	EFTPS	Fed W/H Tax	6,160.68
ACH	EFTPS	Fed W/H Tax	4,986.76
ACH	Dearborn Life Ins Co	Emp Ins	48.00
ACH	Healthplan Svc Inc	Emp Ins	82.20
ACH	Mary's Restaurant	Su	123.85
ACH	Mass Mutual	Pension	1,949.35
ACH	Mass Mutual	Pension	1,949.35
ACH	Midwest Bank	Svc	50.00
ACH	Midwest Bank	NSF Checks	150.59
ACH	NE Dept of Rev	State W/H Tax	2,022.78
ACH	NE Dept of Rev	Sales & Use Tax	2,863.22
ACH	Synchrony/Amazon	Su	23.51
ACH	Zoom Video Comm Inc	Svc	15.81