REGULAR MEETING OF THE CITY COUNCIL

 

A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 10^th day of March at 6:30 o’clock P.M. 

.

Roll call was held and present were: Mayor Schlote; Council Members: Smith, Brookhouser, Yosten and Sanne. Absent: None

 

The Pledge of Allegiance was then recited.

 

Mayor Schlote opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.

 

Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes.  Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes.  Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Courtney Retzlaff was present as City Clerk.

Bruce Curtiss was present as City Attorney.

 

Yosten moved to approve the February 11^th regular meeting minutes. Brookhouser seconded the motion. Motion carried 4-0.

 

Brookhouser moved to approve claims and payroll. Smith seconded the motion. Motion carried 4-0.

 

No Manor report was given.

 

Officer Tyler Wells presented the monthly police report.

 

City Superintendent Curt Hart gave updates on continued replacing of water meter ERTs, water training and testing for employees and necessary repairs to city equipment. Hart would like to budget next year for a new loader as the current equipment is under repair. Questions on the demolition of the Hanks property were also brought forward by the audience and the city workers will not be removing any items from inside the house.

 

Dennis Johnson of Bush & Roe gave the annual update to the City’s liability insurance coverage. Johnson explained the amount of coverage for each category and what claims would be covered under each. A suggestion to add a policy for data compromise was made and council will discuss at the April council meeting.

 

Sealed bids were received for the rental of farm ground north of the transfer station and hay ground east of the new lagoons. The first bid was from Lyle Lingenfelter for 17 acres of crop land north of the transfer station for $510. Mark Gubbels submitted a bid for the same parcel of land for $50 per acre. A bid for $50 per acre for the 9 acres of hay ground east of the lagoons was received from Trent Tarr. Brookhouser moved to accept the bids from Gubbels and Tarr as listed. Smith seconded the motion. Motion carried 4-0.

 

Council member Brookhouser introduced the following resolution and moved for its adoption:

 

 

 

 

RESOLUTION #598

 

 

WHEREAS, the Mayor and City Council of the City of Plainview have received a request to create a bank account for the IRP Loan Reserve Loss Fund

 

AND WHEREAS, it is in the best interest of the City to create such account.

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT the following account be established:

1.      44425379 IRP Loan Reserve Loss Fund

Authorized Signor: Courtney Retzlaff

 

Council member Smith seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Brookhouser, Smith, Yosten and Sanne Nay: NAY. Motion carried 4-0. Whereupon the Mayor declared said motion carried and Resolution #598 is passed and adopted.

 

 

Council member Brookhouser introduced the following resolution and moved for its adoption:

 

 

RESOLUTION #599

 

Appointment to MEAN Management Committee

 

WHEREAS, the City of Plainview, State of Nebraska, is a party to the Electrical Resources Pooling Agreement and, pursuant to the terms of such Agreement, it is the responsibility of the City of Plainview to designate a representative and alternate representative to the Municipal Energy Agency of Nebraska Management Committee provided for under the terms of said Agreement.

 

NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Plainview, State of Nebraska, that:

 

1. The City Clerk is hereby directed to give written notice to the Municipal Energy Agency of Nebraska of the appointment of Courtney Retzlaff as representative to said MEAN Management Committee.

 

2. The City Clerk is hereby directed to give written notice to the Municipal Energy Agency of Nebraska of the appointment of Curt Hart as alternate representative to said MEAN Management Committee.

  

Appointment to NMPP Members’ Council

 

 NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Plainview, State of Nebraska, that:

 

1. Such City be and hereby is a member of the Nebraska Municipal Power Pool.

 

2. The Mayor and City Council of the City of Plainview, State of Nebraska, does hereby appoint City Administrator as the representative* of the City of Plainview, State of Nebraska, to the Members’ Council of the Nebraska Municipal Power Pool.

 

3. The Mayor and City Council of the City of Plainview, State of Nebraska, does hereby appoint City Superintendent as the alternate representative* of the City of Plainview, State of Nebraska, to the Members’ Council of the Nebraska Municipal Power Pool.

 

*Pursuant to Article V of the Amended and Restated Bylaws of the Nebraska Municipal Power Pool, “Any person appointed as Representative or Alternate Representative shall be a resident of the area receiving services from the appointing Member.”

    

Appointment to ACE Board of Directors

 

 WHEREAS, the City of Plainview, State of Nebraska, is a party to the Interlocal Agreement creating the Public Alliance for Community Energy and, pursuant to the terms of said Agreement, it is the responsibility of the Mayor and City Council to designate a representative of the City of Plainview to the Public Alliance for Community Energy Board of Directors provided for under the terms of said Agreement.

 

 NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Plainview, that:

 

1. The City Clerk is hereby directed to give written notice to the Public Alliance for Community Energy of the appointment of City Administrator as the City’s representative to said Board of Directors.

 

2. The City Clerk is hereby directed to give written notice to the Public Alliance for Community Energy of the appointment of City Superintendent as the City’s alternate representative to said Board of Directors.

 

 

Council member Yosten seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Brookhouser, Smith, Yosten and Sanne Nay: NAY. Motion carried 4-0. Whereupon the Mayor declared said motion carried and Resolution #599 is passed and adopted.

 

City Superintendent Hart and City Clerk Retzlaff discussed the need for a rate increase at both the transfer station and monthly trash service to utility customers. Notice was received from L.P. Gill in Jackson that they would be increasing their rates for the City of Plainview from $32.65 per ton to $42.00 per ton effective March 1, 2020. Based on data from the previous year, the city would show an approximately $50,000 increase on monthly bills paid to L.P. Gill. The current budget for the transfer station would not be able to absorb this cost. Hart suggested an increase at the transfer station from $54.00 per ton to $65.00 per ton. An increase on residential and commercial trash accounts of $2.00 per month was also suggested. Council will discuss proposed increases at a special meeting on March 24^th.

 

City Clerk Retzlaff reported that Community Clean-Up Days are set for May 2^nd and 3^rd. As in previous years, one pickup load per household will be allowed at either the C&D or transfer station. Notice will be sent out on the April utility bills, which will need to be presented in order to dump for free.

 

Officer Wells presented a notice of trespassing form that could be utilized by homeowners, businesses, etc. to prevent unwanted individuals from accessing their property and building. The police department would need to be notified by the property owner in order for the notice to be posted. The final form will be adopted at the April council meeting.

 

A discussion on amending the current dangerous dog ordinance was held with City Attorney Curtiss presenting a draft copy for the council to review. Specifications on what classifies a dangerous dog as well as removing breeds from the ordinance were discussed. A question on whether specific breeds should be banned was also addressed. The council will discuss at the special meeting on March 24^th.

 

City Clerk Retzlaff presented a form that is utilized in Omaha for the vacant property act registration. The ordinance that was passed by the City last year would require procedures to determine how a property was placed on the registry. Council will discuss how to implement a registry at the special meeting on March 24^th.

 

Wyatt Frahm was present to represent the Plainview Ballbackers and discuss the condition of the current grandstand at Pride Field. The building is showing termite damage and rot on the main support beams. Frahm stated that the Ballbackers would like to tear down the structure and replace with the existing aluminum bleachers, in addition to a canopy that would need to be constructed. Council approved the demolition of the structure along with replacement of fencing around the field, with total costs to not exceed $10,000. Brookhouser moved to approve the improvements by Plainview Ballbackers. Smith seconded the motion. Motion carried 4-0.

 

Phyllis Cleveland was present to ask for the council’s permission to temporarily close Pilcher Avenue between 4^th and 5^th Streets for 1-2 days in April while her house is being painted in order to limit the amount of dust that is created when vehicles use the road. The city will place barricades on each end of Pilcher Avenue and also give notice to the public of the temporary closure. Brookhouser moved to allow the temporary closure. Smith seconded the motion. Motion carried 4-0.

 

The zoning board had recommendations for building permits for the council to approve. City Clerk Retzlaff explained the new office procedures for obtaining a building permit. All permits will need to be turned in to the City Clerk by the last Friday of the month. The zoning board will meet the first Monday of the following month to make their recommendations to the council, who will then approve at the regular council meeting. Property owners will be required to utilize a surveyor to mark their property if necessary, as the City will no longer be marking property lines. Payment for the permits will be due once the council has voted.

 

The zoning board had 2 recommendations for building permits to present to the council. The first was for Shawn Kalkowski for construction of a storage shed on his property at 505 E Line St. The second was for construction of a car port by Eric Bergh on his property at 105 N 6^th Street. Brookhouser moved to approve both building permits. Yosten seconded the motion. Motion carried 4-0.

 

Discussion on the purchase of trail cameras for use by the Plainview Police was held. Officer Wells stated that the use of cameras is becoming more common in law enforcement and provides the officers another form of evidence to combat suspicious activity. Wells explained regulations on where cameras can be placed and stated the cost would not exceed $500.00. Brookhouser moved to allow the purchase of the trail cameras. Smith seconded the motion. Motion carried 4-0.

 

Procedures for the use of the non-emergency phone number for the police department were also discussed. Wells stated that there have been concerns in the past that calls were not being attended to by the officer on duty. Allowing all calls to go directly to voice mail would keep a record of all calls that were received by the department. The use of a secondary email that would be monitored by a city official outside the department was also discussed. Wells will follow up with the Plainview Telephone Company to determine how much information can be stored.

 

City Attorney Curtiss reported that a deposition of Chief Yosten will occur on March 17^th at 1:00 for the workers compensation litigation. The trial that was originally scheduled for April 15^th will be postponed due to a scheduling conflict with Yosten’s lawyer. The tort claim received by the City of Plainview from Chief Yosten will be discussed at the April meeting.

 

Council asked about the status of applications for the 2 posted positions within the City and also encouraged others to consider filing as a write-in candidate for the upcoming election.

 

 

It was moved by Brookhouser, seconded by Smith to adjourn the meeting. Motion carried 4-0.

 

 

TIME: 8:05 P.M.

 

 

 

 

_______________________________

Brian Schlote, Mayor                                                                                                                                                                                                                                                

 

(SEAL)

ATTEST:

 

 

________________________________

Courtney Retzlaff, City Clerk/Treasurer

 

 

I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 3/10/2020; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.

 

 

 

 

____________________________________

Courtney Retzlaff, City Clerk/Treasurer                                                              (SEAL)

 

 

14391	LP Gill Inc	Svc	13,670.23
14392	Curtiss Law Office	Legal Fees	2,653.92
14393	Curt Hart	Mileage	50.60
14394	Zee Medical Services	Su	41.30
14395	Eileen Bramer	Reim	15.55
14396	School Life	Su	94.90
14397	Mitch's Food Center	Su	26.47
14398	Postmaster	Postage Permit	240.00
14399	Verizon Wireless	Cellphones	481.99
14400	Hansen Brothers Parts & Service	Su	433.31
14401	Plainview Auto Supply	Su	513.48
14402	Ingram Library Services	Books/Audiobooks	532.24
14403	Magazine Subscriptions PTP	Svc	262.75
14404	Plainview News	Ads/Su	516.11
14405	DHHS	Pool Permit	40.00
14406	City of Plainview	Pool Sales Tax	8,087.43
14407	City of Plainview	Library Sales Tax	4,628.29
14408	City of Plainview	Manor Sales Tax	4,628.29
14409	City of Plainview	Eco Dev Sales Tax	4,628.29
14410	New York Life	Emp Ins	92.20
14411	Midwest Bank	Emp HSA	400.00
14412	Postmaster	Postage	189.35
14413	Bargain Buyways	Ad	25.00
14414	City of Plv Housing Authority	Housing Pmt	167.00
14415	City of Plv Osm/Plv Housing	Housing Pmt	93.51
21792
21797	City Employees	Payroll 2-14-2020	15,081.18
21798
21804	City Employees	Payroll 2-28-2020	13,908.19
21805	AMGL	Audit FY2019	11,600.00
21806	Aflac	Emp Ins	475.41
21807	Bar ZZ Ranch	Su	400.00
21808	Barco	Su	110.16
21809	Bomgaars	Su	49.95
21810	Eileen Bramer	Reim	25.58
21811	Bruce Yosten	Reim	20.00
21812	Bud's Sanitary Service	Tote Lease	1,165.21
21813	Bud's Sanitary Service	Svc	4,752.00
21814	Bush & Roe	1/2 Liability Ins	47,733.50
21815	City of Plainview	LB840 Loan Pmts	380.00
21816	City of Plainview C&D Sinking	Pmt	2,000.00
21817	City of Plv CDBG Housing	Housing Pmt	100.00
21818	City of Plv Housing Authority	Housing Pmt	100.00
21819	Classic Rentals	Su	187.71
21820	Curtiss Law Office	Legal Fees	1,250.00
21821	DHHS Division of Public Health	Water Operator Test	50.00
21822	Electrical System Sinking Fund	Pmt	2,000.00
21823	Great Plains Communications	Svc	46.85
21824	Green Line Equipment	Su	2.32
21825	Hometown Leasing	Copier Lease	247.19
21826	Johnson Repair	Svc	171.42
21827	Lentz Small Engine Marine	Su	1,123.95
21828	Lincoln Marriott Cornhusker	Hotel Rooms	440.00
21829	Little Detroit Body Shop	Svc	150.00
21830	Metering & Technology Solutions	Su - ERTS	3,235.19
21831	Mitch's Food Center	Su	87.46
21832	NE Public Health Env Lab	Svc	30.00
21833	Overhead Door Co of Norfolk	Svc	963.25
21834	Pam Yosten	Per Diem Reim	271.22
21835	Plainview Telephone Co	Phone Svc	1,218.86
21836	Productivity Plus Account	Su	868.00
21837	Robert Smith	Per Diem Reim	216.88
21838	Schaefer Grain Co.	Su	342.00
21839	State Treasurer	Dog Tags 2019	42.70
21840	Steinkraus Service	Fuel/Repairs	1,680.90
21841	Truck Center Companies	Su	132.47
21842	Water Tower Bond Acct	Pmt	2,800.83
21843	Western Oil Inc	Fuel	159.10
ACH	Allied Benefit Services	Emp Ins	9,349.99
ACH	Black Hills Energy	Gas	1,552.86
ACH	Casey's Business Mastercard	Fuel	322.08
ACH	Comm Bankers Merch Serv	Svc	662.95
ACH	EFTPS	Fed W/H Tax	4,592.78
ACH	EFTPS	Fed W/H Tax	4,375.01
ACH	Dearborn Life Ins Co	Emp Ins	60.00
ACH	Healthplan Services	Emp Ins	111.60
ACH	Mass Mutual	Pension	2,373.76
ACH	Mass Mutual	Pension	2,373.76
ACH	Midwest Bank	Svc	50.00
ACH	NE Dept of Rev	State W/H Tax	1,361.72
ACH	Synchrony Bank/Amazon	Su	27.80