REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, NOVEMBER 12, 2024
A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 12th day of November at 6:30 o’clock P.M.
Roll call was held and present were: Mayor Smith; Council Members: Anderson, Born, Janovec and Sanne Absent: None
The Pledge of Allegiance was then recited.
Mayor Smith opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.
Notice of the meeting was given in advance thereof by Posting in three places for designated method for giving notice. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.
Courtney Retzlaff was present as City Clerk.
Jeremy Tarr was present as City Administrator
Kyle Petersen was present as City Attorney.
At 6:30 PM Sanne moved to open the Public Hearing for One & Six Street Improvement. Janovec seconded the motion. Motion carried 4-0
Bernie Straetker of Miller & Associates explained the purpose of the One & Six Year Street Improvement Plan which is necessary for the City of Plainview to receive Highway Allocation funding each year. The City received $223,112.44 in 2024 with expected funding in 2025 of $231,803.00. The funds are to be used for the maintenance and improvement of the municipal streets inside City limits. The map presented showed several streets that have been placed on the improvement plan by the City Council. A formal resolution to adopt the plan will be passed next month.
Sanne moved to close the public hearing at 6:35 PM. Anderson seconded the motion. Motion carried 4-0.
Sanne moved to approve the regular council meeting minutes from October 8th. Anderson seconded the motion. Motion carried 4-0.
Sanne moved to approve claims and payroll. Anderson seconded the motion. Motion carried 4-0.
Manor Administrator Juleen Johnson reported that the facility has switched their health insurance to Medica and they are working on finding a new health insurance agent. Updates to moving the laundry facility were given and there will be no employee Christmas party.
Police Chief Hallock reported that two nuisance abatements were completed in October and there are more letters that have been sent out to property owners. The dog kennel license has been approved and local dogs at large will start being placed in the kennel if captured. Use of the kennel by other towns will not occur until the proposed Interlocal Agreement is passed and approved by all municipalities.
Discussion was held on the LB840 board recommendation for an IRP loan for Curtiss Scott Law Office. IRP funds of $100,000 with LB840 matching $30,000 for total loan of $130,000 for the purchase of the existing business from Bruce Curtiss. The loan would have a repayment term of 20 years at 4.5% interest. Sanne moved to approve the IRP loan for Curtiss Scott Law Office. Born seconded the motion. Motion carried 4-0.
At 6:45 PM Sanne moved to open the Public Hearing for the LB840 Six Month Review. Janovec seconded the motion. Motion carried 4-0.
City Clerk Retzlaff reported on the activity of the LB840 board which included the recommendation of IRP loans for Curtiss Scott Law Office, 3rd & Bell Custom Woodcraft and a LB840 loan for purchase of an ice cream machine by J’s Place.
Sanne moved to close the public hearing at 6:46 PM. Anderson seconded the motion. Motion carried 4-0.
Discussion was held on the LB840 board recommendation for an IRP loan for 3rd & Bell Custom Woodcraft owned by Brian and Kristina Richter for upgrades to the building and equipment purchases for his business. The business services would include photography and custom woodwork. IRP funds of $20,232 with LB840 matching $6,275 for a total loan of $26,507 repayment terms of 20 years at 4.5% interest. Sanne moved to approve the IRP loan for 3rd & Bell Custom Woodcraft. Born seconded the motion. Motion carried 4-0.
Discussion was held on the LB840 board recommendation for an IRP loan for 3rd & Bell Custom Woodcraft in the amount of $18,500 with repayment terms of 10 years at 4.5% interest. The funds would come from the City’s revolving funds in the IRP account with no match necessary from the LB840 funds. Sanne moved to approve the IRP loan for 3rd & Bell Custom Woodcraft. Born seconded the motion. Motion carried 4-0.
Discussion was held on the LB840 board recommendation for an LB840 loan for J’s Place in the amount of $6,000 for purchase of a used ice cream machine that will be used at the business located in Just Love Coffee Café. The loan would have repayment terms of 5 years at 6% interest. Sanne moved to approve the LB840 loan for J’s Place. Anderson seconded the motion. Motion carried 4-0.
Council member Sanne introduced the following resolution and moved for its adoption:
RESOLUTION #713
SIGNING OF THE
YEAR-END CERTIFICATION OF CITY STREET SUPERINTENDENT
2024
Whereas: State of Nebraska Statues, sections 39-2302, and 39-2511 through 39-2515 details the requirements that must be met in order for a municipality to qualify for an annual Inventive Payment; and
Whereas: The State of Nebraska Department of Transportation (NDOT) requires that each incorporated municipality must annually certify (by December 31st of each year) the appointment of the City Street Superintendent(s) to the NDOT using the Year-End Certification of City Street Superintendent form; and
Whereas: The NDOT requires that each certification shall also include a copy of the documentation of the city street superintendent’s appointment i.e., meeting minutes; showing the appointment of the City Street Superintendent by their name as it appears on their License(if applicable), their License Number (if applicable), and Class of License (if applicable),and type of appointment, i.e. employed, contract (consultant, or interlocal agreement with another incorporated municipality and/or county), and the beginning date of the appointment; and
Whereas: The NDOT also requires that such Year-End Certification of City Street Superintendent form shall be signed by the Mayor or Village Board Chairperson and shall include a copy a resolution of the governing body authorizing the signing of the Year-End Certification of City Street Superintendent form by the Mayor or Village Board Chairperson.
Be it resolved that the Mayor of Plainview is hereby authorized to sign the attached Year-End Certification of City Street Superintendent completed form(s).
Council member Janovec seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Anderson, Born, Janovec, Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #713 is passed and adopted.
Discussion was held on employee wages for FY 2024-2025 which were passed during the approval of the budget in September. City Administrator Tarr stated that Kyle Hilpipre and James Rau had passed their wastewater certification and recommended adding $1 to the presented wage for each. The following wages were presented for the council approval:
Deputy Clerk $23.00 per hour
City Superintendent/Water/Sewer Supervisor $20.39 per hour
Solid Waste Supervisor $28.74 per hour
Street Supervisor $25.00 per hour
Maintenance Worker $22.00 per hour
Library Director $18.79 per hour
Police Officer $20.67 per hour
Part time Librarian $13.50 per hour
HandiVan drivers $13.50 per hour
Police Officer $55,000 annually
Chief of Police $70,000 annually
City Clerk/Treasurer $65,000 annually
City Administrator $91,385 annually
Mayor $3,000 annually
City Council members $2,000 annually
Sanne moved to approve the wages as presented. Janovec seconded the motion. Motion carried 4-0.
Motion was made by Sanne and seconded by Janovec to approve Ordinance No. 1001. Upon roll call vote, the following members voted AYE: Anderson, Born, Janovec and Sanne. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared said Ordinance No. 1001 approved.
Motion was made by Sanne and seconded by Janovec to waive the second and third readings of Ordinance No. 1001. Upon roll call vote, the following members voted AYE: Anderson, Born, Janovec and Sanne. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared the second and third readings of said Ordinance No. 1001 waived.
ORDINANCE NO. 1001
AN ORDINANCE TO SET THE SALARY AND EMPLOYMENT TERMS FOR THE CITY ADMINISTRATOR.
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA:
Section 1. That the Ordinance setting the salary and employment terms for the City Administrator, should be amended as follows:
- That effective October 1, 2024 the salary for the City Administrator shall be set at the annual amount of $91,385.00 as base salary, paid on the normal City payroll schedule, plus benefits as normally provided to full time employees, with future cost of living and merit adjustments to be set by Resolution;
- That any other details, not in conflict with the City Code, shall be handled as separate agenda items, approved by motion and set forth in the minutes of the City Council.
Section 2. Any other ordinance or section passed and approved prior to passage, approval and publication of this ordinance and in conflict with its provisions is repealed.
Section 3. This ordinance shall take effect and be in full force from and after its passage, approval, and publication as required by law.
Sanne moved to approve City Administrator Tarr’s annual contract effective October 1, 2024. Anderson seconded the motion. Motion carried 4-0.
Discussion on budgeted utility rate increases was held. Base rate increase of $5 for water, $3 for sewer and 3% for the electric lease are proposed. Ordinances will be presented at the December meeting for council approval.
Born moved to approve the Interlocal Cooperation Agreement for Dog Boarding as presented. Janovec seconded the motion. Motion carried 4-0.
Police Chief Hallock will work with City Attorney Petersen and the personnel committee on updates to police personnel manual.
Discussion was held on bids for renovations for the relocation of the police station from the current location to the former community room. Bids were received from Noble & Kollars Construction for $27,260 and Hardisty Construction for $20,200. Sanne moved to accept the bid from Noble & Kollars. Janovec seconded the motion. Motion carried 4-0.
Discussion was held on bids for electrical work necessary for the relocation of the police station. Bids were received from Seth Williams Electric for $6,000 and Petersen Electric for $5,800.51. Sanne moved to accept the bid from Seth Williams Electric. Anderson seconded the motion. Motion carried 4-0.
City Attorney Petersen stated that the owner of the house at 222 E. Locust Avenue was no longer living in the residence, which does not meet the requirements for the rehabilitation loan they had received through the City of Plainview. Janovec moved to accept the deed in lieu of foreclosure for the house located at 222 E. Locust Avenue. Sanne seconded the motion. Motion carried 4-0.
Janovec moved to pay the delinquent real estate taxes for 222 E. Locust Avenue. Sanne seconded the motion. Motion carried 4-0.
At 7:29 PM Sanne moved to go into executive session for the purpose of obtaining legal advice regarding Case No. CI 24-56 with the Pierce County District Court. Janovec seconded the motion. Motion carried 4-0.
Sanne moved to come out of executive session at 7:44 PM. Janovec seconded the motion. Motion carried 4-0.
Born moved to adjourn the meeting. Sanne seconded. Motion carried 4-0
TIME: 7:44 P.M.
_______________________________
Robert Smith, Mayor
(SEAL)
ATTEST:
________________________________
Courtney Retzlaff, City Clerk/Treasurer
I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 11/12/2024; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects
to be discussed at said meeting.
______________________________
Courtney Retzlaff, City Clerk/Treasurer (SEAL)
GENERAL ACCOUNT
|
15781 |
NE Dept of Agriculture |
Dog Kennel License |
125.00 |
|
15782 |
NCPPD |
Svc |
10,015.37 |
|
15783 |
Steinkraus Service |
Fuel/Tires |
3,676.84 |
|
15784 |
Western Oil Inc |
Fuel |
332.39 |
|
15785 |
PCED |
Membership Dues |
5,128.00 |
|
15786 |
NE Library Commission |
Overdrive License |
500.00 |
|
15788 |
Rueter's |
Equip- Payloader |
134,000.00 |
|
15789 |
Plainview Public Schools |
Donation- Michael Foods |
1,500.00 |
|
15790 |
Verizon Wireless |
Cellphones |
478.55 |
|
15791 |
Street Improvement |
Assessment Pmts |
5,133.48 |
|
15792 |
Postmaster |
Postage |
32.80 |
|
15793 |
NWEA |
Conf Registration |
235.00 |
|
15794 |
City of Plainview |
IRP Loan Pmt |
381.07 |
|
15795 |
City of Plainview |
RBDG Loan Pmt |
346.43 |
|
15796 |
MASA |
Emp Ins |
140.00 |
|
15797 |
Aflac Inc |
Emp Ins |
243.32 |
|
15798 |
City of Plainview |
Pool Sales Tax |
6,724.01 |
|
15799 |
City of Plainview |
Library Sales Tax |
4,482.68 |
|
15800 |
City of Plainview |
Manor Sales Tax |
4,482.68 |
|
15801 |
City of Plainview |
Eco Dev Sales Tax |
4,482.68 |
|
15802 |
Postmaster |
Postage |
32.80 |
|
15803 |
New York Life |
Emp Ins |
92.20 |
|
15804 |
MASA |
Emp Ins |
126.00 |
|
15805 |
Midwest Bank |
Emp HSA |
890.00 |
|
25622 |
|||
|
THRU |
|||
|
25625 |
City Employees |
Payroll 10-15-2024 |
20,608.40 |
|
25626 |
|||
|
THRU |
|||
|
25630 |
City Employees |
Payroll 10-30-2024 |
20,580.57 |
|
25631 |
Aflac |
Emp Ins |
286.94 |
|
25632 |
Allstar Parts LLC |
Su |
1,091.29 |
|
25633 |
Auto Value- Norfolk |
Su |
207.28 |
|
25634 |
Axon Enterprises Inc |
Su |
596.03 |
|
25635 |
Bazille Aggregate Co LLC |
Su |
297.48 |
|
25636 |
Bomgaars |
Su |
105.07 |
|
25637 |
Bud's Sanitary Service LLC |
Svc |
5,517.00 |
|
25638 |
Bullseye Fire Sprinkler Inc |
Svc |
400.00 |
|
25639 |
Casey's Business MasterCard |
Fuel |
92.46 |
|
25640 |
Cintas |
Su |
74.77 |
|
25641 |
City of Plv Housing Authority |
Housing Loan Pmt |
100.00 |
|
25642 |
City of Plv Osm/Plv Housing |
Housing Loan Pmt |
50.60 |
|
25643 |
Classic Rentals |
Su |
316.28 |
|
25644 |
Courtney Retzlaff |
Reim- Mileage/Meals |
91.38 |
|
25645 |
Directional Zone |
Svc |
1,800.00 |
|
25646 |
Donna Christiansen |
Reim- Mileage |
238.52 |
|
25647 |
Eakes Office Solutions |
Copier Contract |
139.20 |
|
25648 |
Fairfield Inn & Suites |
Hotel Rooms |
279.90 |
|
25649 |
Gayle Sellin |
Contract Labor- Parks |
500.00 |
|
25650 |
Holiday Inn Kearney |
Hotel Rooms |
249.90 |
|
25651 |
Hollman Media |
Svc |
75.00 |
|
25652 |
Hometown Leasing |
Copier Leases |
324.95 |
|
25653 |
Ingram Library Services |
Books/Audiobooks |
653.08 |
|
25654 |
Jack's Uniforms & Equipment |
Su |
534.69 |
|
25655 |
Jarecki Sharp & Petersen |
Legal Fees |
800.00 |
|
25656 |
Kristy Hallock |
Reim |
43.92 |
|
25657 |
LP Gill Inc |
Svc |
9,530.84 |
|
25658 |
Lammers Trailer Repair LLC |
Svc |
551.54 |
|
25659 |
Little Detroit Body Shop |
Svc |
52.00 |
|
25660 |
Mahaska |
Su |
68.50 |
|
25661 |
Matheson Tri-Gas Inc |
Svc/Su |
151.28 |
|
25662 |
Menards |
Su |
131.90 |
|
25663 |
Mitch's Food Center |
Su |
43.64 |
|
25664 |
Municipal Supply Inc of Omaha |
Su |
4,598.06 |
|
25665 |
NDEE-Operator Certification Program |
License Renewal- C Hart |
150.00 |
|
25666 |
NE Public Health Env Lab |
Water Samples |
505.00 |
|
25667 |
Norfolk Daily News |
Ad |
40.00 |
|
25668 |
NCPPD |
Svc |
8,385.91 |
|
25669 |
VOID |
||
|
25670 |
AMGL |
Svc- Audit |
5,700.00 |
|
25671 |
Pierce Broadband Networks |
Svc |
56.58 |
|
25672 |
Pierce Co Treasurer |
LB644 Election Postcards |
209.00 |
|
25673 |
Plainview News |
Ads/Su/Legals |
618.37 |
|
25674 |
Plainview Public Schools |
Liq/Tobacco License Fees |
320.00 |
|
25675 |
Plainview Telephone Co |
Svc |
922.62 |
|
25676 |
POAN |
Su |
42.00 |
|
25677 |
PowerManager |
Annual Svc Contract- Software |
8,896.82 |
|
25678 |
Precision IT |
Svc |
158.40 |
|
25679 |
Rex Dummer |
Reim |
98.91 |
|
25680 |
Schaefer Grain Co |
Scale Tickets |
450.00 |
|
25681 |
Special T's & More |
Su |
518.80 |
|
25682 |
Stan Houston Equip Co |
Equip Rental |
1,495.00 |
|
25683 |
Steinkraus Service |
Fuel/Tires |
2,899.25 |
|
25684 |
Subsurface Solutions |
Equip |
13,165.94 |
|
25685 |
ULine |
Su |
60.16 |
|
25686 |
USA Bluebook |
Su |
698.66 |
|
25687 |
Wesco Receivables Corp |
Su |
327.69 |
|
25688 |
West Hodson Lumber |
Su |
492.50 |
|
25689 |
Western Oil Inc |
Fuel |
499.24 |
|
ACH |
Allied Benefit Services |
Emp Ins |
15,624.01 |
|
ACH |
Big Iron Auctions |
Su |
77.76 |
|
ACH |
Big Iron Auctions |
Equip/Su |
1,294.70 |
|
ACH |
Black Hills Energy |
Svc |
40.11 |
|
ACH |
Black Hills Energy |
Svc |
152.89 |
|
ACH |
Clover Merchant BankCard |
Credit Card Processing Fees |
1,022.73 |
|
ACH |
Colonial Life Processing Center |
Emp Ins |
412.58 |
|
ACH |
Colonial Life Processing Center |
Emp Ins |
412.58 |
|
ACH |
Crashplan Pro |
Svc |
9.99 |
|
ACH |
EFTPS |
Fed W/H Tax |
6,058.00 |
|
ACH |
EFTPS |
Fed W/H Tax |
5,771.99 |
|
ACH |
Empower Retirement |
Pension |
1,955.95 |
|
ACH |
Empower Retirement |
Pension |
1,955.95 |
|
ACH |
First Data Merchant Svcs |
Credit Card Machine |
26.75 |
|
ACH |
Dearborn Life Ins Co |
Emp Ins |
60.00 |
|
ACH |
Francotyp-Postalia Inc |
Postage Machine |
303.24 |
|
ACH |
Healthplan Services Inc |
Emp Ins |
75.90 |
|
ACH |
Midwest Bank |
Merchant Capture Svc |
50.00 |
|
ACH |
Nebraska CLASS |
Transfer from General Acct Int |
3,679.49 |
|
ACH |
NE Dept of Revenue |
State W/H Tax |
1,490.81 |
|
ACH |
NE Dept of Revenue |
Sales & Use Tax |
1,794.99 |
|
ACH |
PoliceOne Academy |
Svc- Online Training |
99.00 |
|
ACH |
Synchrony Bank/Amazon |
Su |
28.83 |
|
ACH |
USPS |
Postage |
325.92 |
|
ACH |
Zoom Video Comm Inc |
Svc |
15.99 |
DTR GRANT FUND
|
1049 |
Tri City Sign |
Grant Payment |
1,027.93 |
|
1050 |
City of Plainview |
Grant Payment |
2,918.07 |
|
1051 |
City of Plainview |
Grant Payment |
12,016.00 |
|
1052 |
NENEDD |
Grant Payment |
600.00 |
POOL SALES TAX
|
ACH |
Transfer to General Acct |
Transfer per Audit |
62,402.66 |
