REGULAR MEETING OF THE CITY COUNCIL

TUESDAY, FEBRUARY 13, 2024

 

A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 13^th day of February at 6:30 o’clock P.M. 

 

Roll call was held and present were: Mayor Smith; Council Members: Anderson, Born, Janovec and Sanne Absent: None

 

The Pledge of Allegiance was then recited.

 

Mayor Smith opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.

 

Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes.  Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes.  Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Jeremy Tarr was present as City Administrator

Courtney Retzlaff was present as City Clerk.

Kyle Petersen was present as City Attorney.

 

Janovec moved to approve the regular meeting minutes from January 9^th and the special meeting on January 25^th. Anderson seconded the motion. Motion carried 4-0.

 

Sanne moved to approve claims and payroll. Born seconded the motion. Motion carried 4-0.

 

Juleen Johnson gave the Manor report. Questions were answered regarding previous meeting minutes and Johnson will have hard copies of the Manor’s fiscal year-end audit soon.

 

Police Chief Hallock reported that January was a slower month due to the weather keeping people home. The department was awarded over $15,000 in grants for the purchase of new computers, in-car cameras and in-car gun locks. Hallock also is working on a location to take stray dogs since the veterinary clinic in Pierce has closed and no longer offering that service. The condition of the Auto Value Parts store on the corner of Locust and Elm was discussed and Hallock is working with the corporate office on fixing the building. Hallock and Officer Funston will be attending training in March for their continuing education hours.

 

Susan Norris gave updates on the proposed NAHTF housing project, Community Capital Partners housing project that would be funded with Tax Increment Financing (TIF), updates on the child care study, hotel study, DTR grant, IRP loan and street scape projects for downtown Plainview.

 

City Administrator Tarr stated that during January the city crews moved a lot of snow and are now preparing for the upcoming spring and summer seasons.

 

City Attorney Petersen stated he had all Promissory Notes and Deeds of Trust for completed DTR projects ready and would be sending those out to the business owners. Petersen also had the paperwork completed to transfer the purchased property at 205 N Pine to the City from Judy Beaudette. Petersen requested to go into executive session before discussion on the proposed Ordinance on Amending the Definition of Dangerous Dogs.

 

Donna Christiansen, library director, gave the annual report for the Plainview Public Library. Council would like to see information about events and new books at the library sent to the Plainview News in addition to being shared on social media.

 

Mayor Smith recommended appointment of Gayle Sellin to the HandiVan Board to replace Lois Lubke with the term to end on June 30, 2024. Sanne move to approve the appointment of Sellin. Born seconded the motion. Motion carried 4-0.

 

City Administrator Tarr gave an overview of the ACE Membership Distribution Funds received by the City of Plainview, which this year totals $5,746.00. Tarr made a recommendation to use the funds to assist with the construction of updated concession stand, bathroom and storage for the Plainview Ballbackers. Born moved to approve the use of the ACE funds by the Ballbackers. Anderson seconded the motion. Motion carried 4-0.

 

Sanne moved to advertise for bids to hay the City lagoon and transfer station. Janovec seconded the motion. Motion carried 4-0.

 

Council member Born introduced the following resolution and moved for its adoption:

 

 

RESOLUTION #695     

 

 

WHEREAS, the City of Plainview, Nebraska, has determined that they are in need of a new police vehicle;

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT:

 

1. The City shall purchase a 2024 Dodge Durango; VIN 1C4RDJFG6RC101447; from Cornhusker Auto Center, Inc., and pay the same, in a sum not to exceed $41,963.00, out of the Municipal General Fund.
2. A copy of this resolution shall be taken and accepted as evidence of the authority of such purchase.

 

 

Council member Janovec seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Anderson, Born, Janovec and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #695 is passed and adopted.

 

An Ordinance to combine the park and pool boards into an Advisory Board was presented for the council to review. The board would consist of 5 members appointed by the Mayor, who are residents and qualified voters of the City of Plainview. The board would make recommendations for the hire of personnel for the swimming pool and seasonal park staff as well as rules, regulations and fees associated with the facilities. The Ordinance will be discussed and voted on in March.

 

 

Council member Sanne introduced the following resolution and moved for its adoption:

 

RESOLUTION #696   

 

 

WHEREAS, the Mayor and City Council of the City of Plainview deem it necessary to adjust trash rates within the City;

 

NOW THEREFORE LET IT BE RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT:

 

Commercial Solid Waste

 

1. For small commercial waste services, the “totes” purchased and now used for Residential service shall be used; at the consumer’s choice up to two totes may be used; volume in excess of two totes per week shall require use of one or more commercial dumpsters; commercial waste service rates shall be modified, effective with the first billing on or after March 1, 2024
2. Commercial Rate for one tote picked up once each week shall be $23.50 per month; sites requiring two totes per week may either dump a single tote twice a week, or may use two totes for once a week pickup; for either two totes per week plan the commercial rate shall be $28.50 per month;
3. If the consumer requires two totes to be dumped twice each week, that rate shall be $31.50 per month.
4. Rate for 2-yard commercial dumpster picked up once per week shall be $34.00 per month; A 2-yard dumpster picked up twice a week shall be $49.00 per month;
5. Rate for a 4-yard commercial dumpster picked up once per week shall be $57.00 per month. A 4-yard dumpster picked up twice per week shall be $72.00 per month;
6. Any commercial dumpster in excess of 4 yards shall be picked up at a rate of $18.00 per yard billed monthly, based on one pickup each week; two pickups per week shall add an additional $20.00 monthly.
7. In all cases the maximum service level is two pickups per week; volume in excess of that service level for any container(s) shall require a larger or additional containers, which will be billed as set out above.
8. Totes will be furnished by the City at no additional charge; Dumpsters must be purchased, owned, and maintained, by the consumer.

 

Residential Solid Waste

 

1. Residential waste service rates shall be modified, effective with first billing on or after March 1, 2024  to provide trash receptacles (hereafter Totes) for each residential trash service location;
2. Consumers will each be furnished a minimum of one, and not to exceed two, Totes. 
3. Rates on the effective day of this Resolution shall be set at $20.00 per month for one Tote, with $10.00 per month extra, for a total of $30.00 per month, for two Totes.
4. All trash for a location furnished with one or more Totes shall be placed, and must fit, inside the Tote(s) with the lid fully closed.  No excess trash or waste shall be placed on the curb or around the Tote(s) for disposal.
5. Any legal trash or other waste in excess of what will fit inside the Tote(s) must be separately disposed of at the Plainview Transfer station, by special arrangements.  Consumers may contact the City to determine if City crews or facilities are available for their excess waste or arrange for a private hauler.  All such excess waste will be subject to extra charges as established for the transfer station.

 

Council member Born seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Anderson, Born, Janovec and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #696 is passed and adopted.

 

There were no council comments.

 

Public comments were received in regards to the upcoming discussion on the proposed Manor Administrator Employment Agreement.

 

At 7:10 PM Born moved to go into executive session to discuss the prospective Manor Administrator Employment Agreement. Janovec seconded the motion. Motion carried 4-0.

 

Manor Administrator Johnson, City Administrator Tarr and City Clerk Retzlaff were asked to leave executive session at 7:47 PM

 

Born made a motion to come out of executive session at 8:13 PM. Janovec seconded the motion. Motion carried 4-0.

 

Born made a motion to amend the prospective Manor Administrator Employment agreement to include a 4% raise on the current salary of $122,482.00. The new salary beginning February 1, 2024 will be $127,381.28. The agreement also has stipulations for the payment of a year-end bonus if applicable and with final approval by the City Council. Janovec seconded the motion. Motion carried 4-0.

 

At 8:16 PM Born moved to go into executive session for purposes of obtaining legal advice regarding Agenda Item No. 10, regarding the amendment to the dangerous dog ordinance. Sanne seconded the motion. Motion carried 4-0.

 

Born moved to come out of executive session at 8:27 PM. Janovec seconded the motion. Motion carried 4-0.

 

Born moved to table discussion on Ordinance #994 Amend Definition of Dangerous Dogs. Janovec seconded the motion. Motion carried 4-0.

 

Janovec moved to adjourn the meeting. Sanne seconded. Motion carried 4-0

 

 

TIME:  8:28 P.M.

 

 

 

 

 

_______________________________

Robert Smith, Mayor                                                                                                                                                                                                                                                

 

(SEAL)

ATTEST:

 

 

________________________________

Courtney Retzlaff, City Clerk/Treasurer

 

 

I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 2/13/2024; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects

to be discussed at said meeting.

 

 

 

 

______________________________

Courtney Retzlaff, City Clerk/Treasurer                                                              (SEAL)

 

GENERAL ACCOUNT

 

15558	Midwest Bank	HSA Jan-June	15,000.00
15559	New York Life	Emp Ins	92.20
15560	Special T's & More	Emp Shirts	86.60
15561	Mitch's Food Center	Su	29.48
15562	Rueter's	Su	51.78
15563	Jonny Dodge Chrysler Jeep Inc	Svc- HandiVan	126.95
15564	Stan Houston Equipment Co Inc	Su	389.36
15565	City of Plainview Housing Auth	Housing Loan Pmt	100.00
15566	Aflac	Emp Ins	631.86
15567	Western Oil Inc	Fuel	249.92
15568	NCPPD	Svc	9,680.71
15569	Precision IT	Svc	79.20
15570	Verizon Wireless	Cellphones	428.89
15571	Plainview Rural Fire Protection Dist	Reim- Grant	30,000.00
15572	City of Plainview	RBDG Loan Pmt	346.43
15573	City of Plainview	IRP Loan Pmt	381.07
15574	Postmaster	Postage	29.90
15575	Plainview News	Ads/Su/Legals	831.84
15576	MASA	Emp Ins	126.00
15577	Street Improvement- City of Plainview	Street Assessment Pmt	400.00
15578	City of Plainview	Pool Sales Tax	6,416.97
15579	City of Plainview	Library Sales Tax	4,277.98
15580	City of Plainview	Manor Sales Tax	4,277.98
15581	City of Plainview	Eco Dev Sales Tax	4,277.98
15582	Cornhusker Auto Center	2024 Dodge Durango	41,963.00
15583	Postmaster	Postage	31.70
15584	Street Improvement- City of Plainview	Street Assessment Pmt	1,372.98
15585	Midwest Bank	Emp HSA Jan	700.00
15586	City of Plainview Plv/Osm Housing	Housing Loan Pmt	51.51
15587	Pierce Co Treasurer	License Fee	15.00
15588	Postmaster	Postage	302.10
24991
THRU
24993	City Employees	Payroll 1-12-2024	21,807.32
24994
THRU
24996	City Employees	Payroll 1-30-2024	16,193.46
24997	Aflac	Emp Ins	571.40
24998	Agland Electric Motor Service	Maint. Contract	2,001.66
24999	Akrs Equipment Solutions Inc	Su	955.72
25000	Altwine Hardware & Home LLC	Su	90.39
25001	American Legal Publishing Corp	Svc	219.85
25002	Bud's Sanitary Service LLC	Svc	5,517.00
25003	City of Norfolk	Svc	139.75
25004	City of Plainview	RBDG Loan Pmt	307.91
25005	City of Plainview	LB840 Loan Pmt	191.49
25006	City of Plainview C&D Sinking Fund	Pmt	2,000.00
25007	Classic Rentals	Su	188.80
25008	Dave Friedrich	Meter Deposit Refund	64.44
25009	Dd Steel LLC	Su	46.24
25010	Eakes Office Solutions	Copier Contract	186.98
25011	Fairfield Inn & Suites	Hotel Rooms	519.80
25012	Floor Maintenance	Su	131.08
25013	HFMNCO LLC	Svc- House Demolition	3,500.00
25014	Hoffart Machine Repair	Su	72.30
25015	Hollman Media	Svc	100.00
25016	Hometown Leasing	Copier Leases	321.49
25017	Ingram Library Services	Books/Audiobooks	471.58
25018	Itron Inc	Annual Svc Contract	2,978.60
25019	Jack's Uniforms & Equipment	Su	86.90
25020	Jarecki Sharp & Petersen PC LLO	Legal Fees	800.00
25021	Jones Automotive	Equip-2024 Dodge Durango	14,500.31
25022	Kayci Daudt	Intern Pay- Library	40.00
25023	Klown Doll Museum	Reim- PBCF Grant	2,000.00
25024	LP Gill Inc	Svc	8,606.01
25025	Leak Investigators LLC	Svc- Pool Repairs	10,000.00
25026	Mahaska	Su	62.50
25027	Matheson Tri-Gas Inc	Su	41.64
25028	Mitch's Food Center	Su	122.06
25029	MEAN	Conf. Registration	400.00
25030	NDEE- Fiscal Services	Pool Operating Permit	40.00
25031	NE Public Health Env Lab	Water Samples	290.00
25032	Norfolk Daily News	Svc	12.18
25033	NCPPD	Svc	10,948.51
25034	VOID
25035	Pierce Broadband Networks	Svc	56.43
25036	Plainview Auto Supply	Su	419.66
25037	Plainview News	Ads/Su/Legals	640.59
25038	Plainview Telephone Co Inc	Svc	973.94
25039	Schaefer Grain Co	Svc	231.00
25040	Stan Houston Equipment Co Inc	Su	360.00
25041	Steinkraus Service	Fuel/Flat Repair	4,328.40
25042	Truck Center Companies	Su	125.86
25043	Volkman	Su	136.00
25044	Walton Appliance & Repair	Su	58.00
25045	Western Oil Inc	Fuel	266.73
ACH	Allied Benefit Services	Emp Health Ins	14,478.26
ACH	Black Hills Energy	Svc	1,461.54
ACH	Casey's Business MasterCard	Fuel	138.30
ACH	Clover Merchant Bankcard	Credit Card Processing Fees	586.43
ACH	Clover Merchant Bankcard	Credit Card Processing Fees	10.00
ACH	Crashplan Pro	Svc	9.99
ACH	EFTPS	Fed W/H Tax	6,801.24
ACH	EFTPS	Fed W/H Tax	5,204.21
ACH	Empower Retirement	Pension	1,739.31
ACH	Empower Retirement	Pension	1,941.41
ACH	First Data Merchant Svcs	Credit Card Machine Fees	2.14
ACH	First Data Merchant Svcs	Credit Card Machine Fees	24.61
ACH	Dearborn Life Ins Co	Emp Ins	60.00
ACH	Healthplan Svcs Inc	Emp Vision Ins	105.30
ACH	Midwest Bank	Svc Charge	50.00
ACH	Nebraska CLASS	Transfer from General	3,668.09
ACH	NE Dept of Revenue	State W/H Tax	1,700.60
ACH	NE Dept of Revenue	Sales & Use Tax	1,430.59
ACH	Synchrony Bank/Amazon	Su	747.93
ACH	USPS	Postage	1.12
ACH	Zoom Video Comm Inc	Svc	17.11

 

CITY OF PLAINVIEW HOUSING AUTHORITY

 

 

1038

CDS Inspections

Service

1,200.00