REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, OCTOBER 10, 2023
A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 10th day of October at 6:30 o’clock P.M.
Roll call was held and present were: Mayor Smith; Council Members: Anderson, Born, Janovec and Sanne Absent: None
The Pledge of Allegiance was then recited.
Mayor Smith opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.
Notice of the meeting was given in advance thereof by Posting in three places for designated method for giving notice. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.
Jeremy Tarr was present as City Administrator
Courtney Retzlaff was present as City Clerk.
Kyle Petersen was present as City Attorney
At 6:30 PM Mayor Smith opened the Public Hearing for the One and Six Year Street Improvement Plan
City Administrator Tarr gave an overview of the purpose of the One and Six plan. Several citizens spoke on why they would like to have specific streets removed from the plan.
At 6:41 PM Sanne moved to close the public hearing. Janovec seconded the motion. Motion carried 4-0.
The council will discuss the One and Six Plan again at the November meeting and adopt the plan at that time. Citizens will have an opportunity to address the council about the plan at the November meeting.
Janovec moved to approve the regular meeting minutes from September 12th, the budget hearing on September 14th and the special meeting on September 25th. Anderson seconded the motion. Motion carried 4-0.
Sanne moved to approve claims and payroll. Anderson seconded the motion. Motion carried 4-0.
Mayor Smith presented the Manor report, updating that the new doors had been ordered and bids are still being looked at for the walk-in cooler and concrete/asphalt for the parking lot.
Police Chief Hallock reported that September numbers were steady. A quote for 2 radars was presented and a grant from Region 11 Emergency Management will be applied for to assist with the total cost. Updates on nuisance properties and unsafe buildings around town were given.
No Economic Development report was given.
City Administrator Tarr reported that the quarterly nitrate levels were at 9.27 mg/L in September, which is below the maximum level of 10 mg/L. The City is no longer required to provide bottled water. The next quarterly test will be the end of December.
Brad Slaughter of First National Capital Markets of Omaha presented on the upcoming bond for the recent street paving projects. The call date on the BANS would be December 15th and current net interest is 5.7%. The City would have the option to refinance after 5 years.
Council member Sanne introduced the following resolution and moved for its adoption:
RESOLUTION #684
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, AS FOLLOWS:
Section 1. That the following notes issued by the City of Plainview, Nebraska are hereby called for redemption at par plus accrued interest to the extent and on such date as set forth in the Designation of Call Date (as defined below):
Street Improvement Bond Anticipation Notes, Series 2023, dated July 6, 2023, in the outstanding principal amount of $600,000, numbered as they are shown on the books and records of the Paying Agent and Registrar, maturing in the principal amount and bearing CUSIP numbers as follows:
Principal Amount Maturity Date CUSIP No.
$600,000 July 15, 2024 726693 KW3
Section 2. Said notes are payable at the offices of the City Treasurer, as Paying Agent and Registrar, in Plainview, Nebraska.
Section 3. The Mayor or the City Clerk of the City (each, an “Authorized Officer”) are hereby authorized at any time on or after the date of this Resolution to determine the call date for said notes on behalf of the City and such determination, when made in writing (the “Designation of Call Date”), shall constitute the action of the City without further action of the Mayor and Council of the City. The Call Date shall be set for any time on or after December 15, 2023 (the earliest call date for the Notes), provided, however, that on and after June 30, 2024, the Authorized Officers shall have no authority to make any such determination hereunder without further action of the Mayor and Council of the City and this Resolution shall be of no further force and effect.
Section 4. A copy of this Resolution shall be filed with the Paying Agent and Registrar and said Paying Agent and Registrar is hereby instructed to give notice of redemption in the manner provided for in the ordinance authorizing said notes and in accordance with the Designation of Call Date.
Council member Born seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Anderson, Born, Janovec, Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #684 is passed and adopted.
Motion was made by Sanne and seconded by Born to approve Ordinance No. 992. Upon roll call vote, the following members voted AYE: Anderson, Born, Janovec and Sanne. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared said Ordinance No. 992 approved.
Motion was made by Sanne and seconded by Born to waive the second and third readings of Ordinance No. 992. Upon roll call vote, the following members voted AYE: Anderson, Born, Janovec and Sanne. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared the second and third readings of said Ordinance No. 992 waived.
ORDINANCE NO. 992
AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION PAVING BONDS, SERIES 2023, OF THE CITY OF PLAINVIEW, NEBRASKA, IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED SIX HUNDRED TWENTY THOUSAND DOLLARS ($620,000) TO PAY THE COST OF CONSTRUCTING PAVING AND RELATED IMPROVEMENTS IN CERTAIN STREET IMPROVEMENT PROJECTS OF THE CITY; PRESCRIBING THE FORM OF SAID BONDS; PROVIDING FOR A SINKING FUND AND FOR THE LEVY AND COLLECTION OF TAXES TO PAY SAID BONDS; PROVIDING FOR THE SALE OF THE BONDS; AUTHORIZING THE DELIVERY OF THE BONDS TO THE PURCHASER; PROVIDING FOR THE DISPOSITION OF THE BOND PROCEEDS AND ORDERING THE ORDINANCE PUBLISHED IN PAMPHLET FORM.
Corrine Janovec gave the annual Klown Doll Museum visitor report for 2023.
Keno grant applications for the quarter were discussed.
Plainview Ballbackers requested $5,000 for updates to the seating area at the Legion field. Janovec moved to approve the grant. Sanne seconded the motion. Motion carried 4-0.
The City of Plainview requested $40,986 for rubber mulch in Chilver’s Park around the playground equipment. City Administrator Tarr has applied for a grant to help offset the cost of the mulch and if received, the City would not utilize the entire Keno grant. Janovec moved to approve the grant for $40,986. Born seconded the motion. Motion carried 4-0.
Discussion was held on adding a second outlet for Keno in Plainview. Sherry Ristow had spoken with Nebraska Cooperative lottery personnel and is requesting to add Keno at Keystone Bar. Janovec moved to approve Keystone Bar as an outlet for the City of Plainview/Nebraska Cooperative Government lottery. Anderson seconded the motion. Motion carried 4-0.
Sanne moved to approve 20-TFRH-35023 Drawdown #10 in the amount of $52,149.28. Janovec seconded the motion. Motion carried 4-0.
Motion was made by Sanne and seconded by Janovec to approve Ordinance No. 990. Upon roll call vote, the following members voted AYE: Anderson, Born, Janovec and Sanne. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared said Ordinance No. 990 approved.
Motion was made by Sanne and seconded by Anderson to waive the second and third readings of Ordinance No. 990. Upon roll call vote, the following members voted AYE: Anderson, Born, Janovec and Sanne. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared the second and third readings of said Ordinance No. 990 waived.
ORDINANCE NO. 990
AN ORDINANCE TO SET THE SALARY AND EMPLOYMENT TERMS FOR THE CITY ADMINISTRATOR.
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA:
Section 1. That the Ordinance setting the salary and employment terms for the City Administrator, should be amended as follows:
That effective October 1, 2023 the salary for the City Administrator shall be set at the annual amount of $85,466.10 as base salary, paid on the normal City payroll schedule, plus benefits as normally provided to full time employees, with future cost of living and merit adjustments to be set by Resolution;
That any other details, not in conflict with the City Code, shall be handled as separate agenda items, approved by motion and set forth in the minutes of the City Council.
Section 2. Any other ordinance or section passed and approved prior to passage, approval and publication of this ordinance and in conflict with its provisions is repealed.
Section 3. This ordinance shall take effect and be in full force from and after its passage, approval, and publication as required by law.
Sanne moved to approve City Administrator Tarr’s annual contract effect October 1, 2023. Anderson seconded the motion. Motion carried 4-0.
Mayor Smith recommended James Rau to fill the open maintenance position. Born moved to hire Rau. Sanne seconded the motion. Motion carried 4-0.
Born moved to set the starting wage for James Rau at $18 per hour. Janovec seconded the motion. Motion carried 4-0.
Discussion on use of Manor Sales Tax funds for facility improvements will be tabled to a future meeting.
Council member Born introduced the following resolution and moved for its adoption:
RESOLUTION NO. 685
A RESOLUTION TO PURCHASE REAL ESTATE OWNED BY JUDY BEAUDETTE LOCATED AT 205 N. PINE STREET
WHEREAS, Judy Beaudette is the owner of real estate located at 205 N. Pine Street, Plainview, Nebraska, and legally described as (hereinafter the “Real Estate”):
Tract “A” of Beaudette Lot Split, an Administrative Plat of Lot 8, Block 12, Chilver’s Sixth Addition to the City of Plainview, Pierce County, Nebraska, which is legally described as follows:
Lot 8, Block 12, Chilver’s 6th Addition to the City of Plainview, Pierce County, Nebraska:
EXCEPT the South 10.00 feet thereof, AND
EXCEPT the East 6.00 feet thereof, previously deeded to the City of Plainview for alley purposes, and recorded in Deed book 47, Page 395, Pierce County Register of Deeds, Pierce County, Nebraska
WHEREAS, Municipal Code § 18-110 provides that the City shall acquire an interest in real property by purchase or eminent domain only after the City Council has authorized the acquisition by action taken in a public meeting after notice and public hearing.
BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, AS FOLLOWS:
Section 1. The City Council shall hold a public hearing regarding the acquisition of the Real Estate for $25,000.00 on December 12, 2023.
Section 2. Notice of the proposed acquisition and the public hearing set forth in the preceding Section shall be published in a newspaper of general circulation in the City. Publication of said notice shall be provided more than 30 days prior to the public hearing set forth in the preceding Section.
Section 3. That all resolutions or parts of resolutions in conflict be and are hereby repealed.
Council member Sanne seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Anderson, Born, Janovec, Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #685 is passed and adopted.
Sanne moved to approve the LB840 board recommendation for a sign grant of $1,000 to Altwine Hardware & Home LLC. Born seconded the motion. Motion carried 4-0.
Born moved to approve transfer of the proceeds from the sale of the Manor van in the amount of $600 to the Plainview Manor. Janovec seconded the motion. Motion carried 4-0.
Sanne moved to change the date of the November council meeting to Monday, November 13th at 6:30 PM at the Plainview Library. Born seconded the motion. Motion carried 4-0.
Sanne moved to adjourn the meeting. Born seconded. Motion carried 4-0
TIME: 7:39 P.M.
Robert Smith, Mayor
(SEAL)
ATTEST:
Courtney Retzlaff, City Clerk/Treasurer
I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 10/10/2023; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.
Courtney Retzlaff, City Clerk/Treasurer (SEAL)
GENERAL ACCOUNT
15449
City of Plainview
LIWHAP Pmt
50.00
15450
Midwest Bank
Qtrly Loan Pmt
4,293.76
15451
City of Plainview Housing Auth
Housing Loan Pmt
100.00
15452
Hollman Media
Svc
75.00
15453
Jack’s Uniforms & Equipment
Su
208.70
15454
Western Oil Inc
Fuel
747.45
15455
Verizon Wireless
Cellphones
408.98
15456
Pierce Co Register of Deeds
Svc
56.00
15457
Schaefer Grain Co
Weigh Tickets
567.00
15458
Kristy Hallock
Reim
14.44
15459
Ingram Library Services
Books/Audiobooks
645.07
15460
Pitzer Digital
Subscription
40.00
15461
Madison Co Bank
Qtrly Loan Pmt
7,426.09
15462
MASA
Emp Ins
126.00
15463
Leak Investigators LLC
Down Pmt- Repairs Pool
5,900.00
15464
City of Plainview Osm/Plv Housing
Housing Loan Pmt
20.08
15465
City of Plainview
IRP Loan Pmt
381.07
15466
City of Plainview
RBDG Loan Pmt
346.43
15467
City of Plainview
LIWHAP Pmt
500.00
15468
City of Plainview
Pool Sales Tax
6,016.36
15469
City of Plainview
Library Sales Tax
4,010.90
15470
City of Plainview
Manor Sales Tax
4,010.90
15471
City of Plainview
Eco Dev Sales Tax
4,010.90
15472
Plainview News
Ads/Legals/Su
1,390.62
15473
City of Plainview Osm/Plv Housing
Housing Loan Pmt
51.51
15475
New York Life
Emp Ins
92.20
15476
City of Plainview Osm/Plv Housing
Housing Loan Pmt
50.60
15477
Midwest Bank
Emp HSA Cont
700.00
15478
Postmaster
Postage
294.78
24769
Thru
24777
City Employees
Payroll 9-15-2023
19,468.60
24778
Thru
24781
City Employees
Payroll 9-29-2023
14,607.55
24782
Aflac
Emp Ins
VOID
24783
Alfac Inc
Emp Dental Ins
367.35
24784
Akrs Equipment Solutions Inc
Su
6.08
24785
Bazile Aggregate Co LLC
Su
92.58
24786
Bomgaars
Su
28.99
24787
Bud’s Sanitary Service LLC
Svc
5,517.00
24788
CDS Inspections & Beyond
Asbestos Inspection- 107 W Locust
250.00
24789
Chad’s Tire Service
Svc
102.00
24790
City of Plainview
LB840 Loan Pmt- Final
79.29
24791
City of Plainview C&D Sinking Fund
Pmt
2,000.00
24792
Classic Rentals
Su
203.44
24793
Danko Emergency Equipment
Su- Police
90.84
24794
Donna Christiansen
Reim- Mileage
142.06
24795
Dutton-Lainson Co
Su
435.07
24796
Eakes Office Solutions
Copier Contract
598.47
24797
Farmers Pride
Su
240.75
24798
Floor Maintenance
Su
150.68
24799
Hometown Leasing
Copier Lease
179.42
24800
Jarecki Sharp & Petersen PC LLO
Legal Fees
802.00
24801
Johnson Repair
Svc- HandiVan
103.99
24802
Kayci Daudt
Reim- Intern Library
60.00
24803
LP Gill Inc
Svc
8,148.92
24804
Lorenz Automotive
Su
41.98
24805
Mahaska
Su
62.50
24806
Matheson Tri-Gas Inc
Su
456.56
24807
Mitch’s Food Center
Su
2,050.57
24808
Municipal Supply Inc of Omaha
Su
6,248.92
24809
NE Public Health Env Lab
Water Samples
425.00
24810
Nebraska Library Commission
Overdrive Renewal
500.00
24811
NCPPD
Electric Svc
10,148.07
24812
VOID
24813
One Call Concepts Inc
Qtrly Locates
102.42
24814
AMGL
Budget Assistance
220.00
24815
Pierce Broadband Networks
Svc- 329-6000
56.42
24816
Pierce Co Clerk
Interlocal Dispatch
6,000.00
24817
Pierce Co Register of Deeds
Svc
26.00
24818
Plainview Auto Supply
Su
370.30
24819
Plainview Public Schools
Liquor License Fees
200.00
24820
Plainview Rural Fire Protection Dist
Qtrly Interlocal Pmt
5,500.00
24821
Plainview Telephone Co Inc
Phone Svc
941.57
24822
PowerManager
VSP PowerManager
8,334.69
24823
Precision IT
Svc
79.20
24824
Schaefer Grain Co
Weigh Tickets
399.00
24825
Steinkraus Service
Fuel/Repairs/Su
5,804.47
24826
Tamela Korth
Reim- Mileage
152.32
24827
Truck Center Companies
Svc
6,996.61
24828
True Ag & Turf
Su
204.71
24829
West Hodson Lumber
Su
1,140.40
24830
Aflac
Emp Ins
673.14
ACH
Allied Benefit Services
Emp Health Ins
13,240.82
ACH
Black Hills Energy
Svc
197.64
ACH
Black Hills Energy
Svc
38.60
ACH
Black Hills Energy
Svc
81.58
ACH
Casey’s Business MasterCard
Fuel
625.49
ACH
Clover Merchant BankCard
Credit Card Processing Fees
897.03
ACH
Crashplan Pro
Svc
9.99
ACH
Deluxe Business Checks
Su- Checks
1,296.96
ACH
EFTPS
Fed W/H Tax
5,488.10
ACH
EFTPS
Fed W/H Tax
4,533.68
ACH
Empower Retirement
Pension
1,845.33
ACH
Empower Retirement
Pension
1,845.33
ACH
FDMS
Credit Card Machine
26.75
ACH
Dearborn Life Insurance Co
Emp Ins
60.00
ACH
Healthplan Svcs Inc
Emp Vision Ins
87.90
ACH
Hyatt Regency
Hotel Rooms-Library
569.12
ACH
Midwest Bank
Merchant Capture Svc
50.00
ACH
NE Dept of Rev
Waste Reduction & Recycling Fee
25.00
ACH
NE Dept of Rev
State W/H Tax
1,883.88
ACH
NE Dept of Rev
Sales & Use Tax
1,590.35
ACH
Synchrony Bank/Amazon
Su – J. Tarr
210.79
ACH
Zoom Video Comm Inc
Svc
17.11
ECONOMIC DEVELOPMENT SALES TAX
1290
Pierce County Clerk
PCED Dues
3846.00