REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, NOVEMBER 12, 2024
A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 12th day of November at 6:30 o’clock P.M.
Roll call was held and present were: Mayor Smith; Council Members: Anderson, Born, Janovec and Sanne Absent: None
The Pledge of Allegiance was then recited.
Mayor Smith opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.
Notice of the meeting was given in advance thereof by Posting in three places for designated method for giving notice. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.
Courtney Retzlaff was present as City Clerk.
Jeremy Tarr was present as City Administrator
Kyle Petersen was present as City Attorney.
At 6:30 PM Sanne moved to open the Public Hearing for One & Six Street Improvement. Janovec seconded the motion. Motion carried 4-0
Bernie Straetker of Miller & Associates explained the purpose of the One & Six Year Street Improvement Plan which is necessary for the City of Plainview to receive Highway Allocation funding each year. The City received $223,112.44 in 2024 with expected funding in 2025 of $231,803.00. The funds are to be used for the maintenance and improvement of the municipal streets inside City limits. The map presented showed several streets that have been placed on the improvement plan by the City Council. A formal resolution to adopt the plan will be passed next month.
Sanne moved to close the public hearing at 6:35 PM. Anderson seconded the motion. Motion carried 4-0.
Sanne moved to approve the regular council meeting minutes from October 8th. Anderson seconded the motion. Motion carried 4-0.
Sanne moved to approve claims and payroll. Anderson seconded the motion. Motion carried 4-0.
Manor Administrator Juleen Johnson reported that the facility has switched their health insurance to Medica and they are working on finding a new health insurance agent. Updates to moving the laundry facility were given and there will be no employee Christmas party.
Police Chief Hallock reported that two nuisance abatements were completed in October and there are more letters that have been sent out to property owners. The dog kennel license has been approved and local dogs at large will start being placed in the kennel if captured. Use of the kennel by other towns will not occur until the proposed Interlocal Agreement is passed and approved by all municipalities.
Discussion was held on the LB840 board recommendation for an IRP loan for Curtiss Scott Law Office. IRP funds of $100,000 with LB840 matching $30,000 for total loan of $130,000 for the purchase of the existing business from Bruce Curtiss. The loan would have a repayment term of 20 years at 4.5% interest. Sanne moved to approve the IRP loan for Curtiss Scott Law Office. Born seconded the motion. Motion carried 4-0.
At 6:45 PM Sanne moved to open the Public Hearing for the LB840 Six Month Review. Janovec seconded the motion. Motion carried 4-0.
City Clerk Retzlaff reported on the activity of the LB840 board which included the recommendation of IRP loans for Curtiss Scott Law Office, 3rd & Bell Custom Woodcraft and a LB840 loan for purchase of an ice cream machine by J’s Place.
Sanne moved to close the public hearing at 6:46 PM. Anderson seconded the motion. Motion carried 4-0.
Discussion was held on the LB840 board recommendation for an IRP loan for 3rd & Bell Custom Woodcraft owned by Brian and Kristina Richter for upgrades to the building and equipment purchases for his business. The business services would include photography and custom woodwork. IRP funds of $20,232 with LB840 matching $6,275 for a total loan of $26,507 repayment terms of 20 years at 4.5% interest. Sanne moved to approve the IRP loan for 3rd & Bell Custom Woodcraft. Born seconded the motion. Motion carried 4-0.
Discussion was held on the LB840 board recommendation for an IRP loan for 3rd & Bell Custom Woodcraft in the amount of $18,500 with repayment terms of 10 years at 4.5% interest. The funds would come from the City’s revolving funds in the IRP account with no match necessary from the LB840 funds. Sanne moved to approve the IRP loan for 3rd & Bell Custom Woodcraft. Born seconded the motion. Motion carried 4-0.
Discussion was held on the LB840 board recommendation for an LB840 loan for J’s Place in the amount of $6,000 for purchase of a used ice cream machine that will be used at the business located in Just Love Coffee Café. The loan would have repayment terms of 5 years at 6% interest. Sanne moved to approve the LB840 loan for J’s Place. Anderson seconded the motion. Motion carried 4-0.
Council member Sanne introduced the following resolution and moved for its adoption:
RESOLUTION #713
SIGNING OF THE
YEAR-END CERTIFICATION OF CITY STREET SUPERINTENDENT
2024
Whereas: State of Nebraska Statues, sections 39-2302, and 39-2511 through 39-2515 details the requirements that must be met in order for a municipality to qualify for an annual Inventive Payment; and
Whereas: The State of Nebraska Department of Transportation (NDOT) requires that each incorporated municipality must annually certify (by December 31st of each year) the appointment of the City Street Superintendent(s) to the NDOT using the Year-End Certification of City Street Superintendent form; and
Whereas: The NDOT requires that each certification shall also include a copy of the documentation of the city street superintendent’s appointment i.e., meeting minutes; showing the appointment of the City Street Superintendent by their name as it appears on their License(if applicable), their License Number (if applicable), and Class of License (if applicable),and type of appointment, i.e. employed, contract (consultant, or interlocal agreement with another incorporated municipality and/or county), and the beginning date of the appointment; and
Whereas: The NDOT also requires that such Year-End Certification of City Street Superintendent form shall be signed by the Mayor or Village Board Chairperson and shall include a copy a resolution of the governing body authorizing the signing of the Year-End Certification of City Street Superintendent form by the Mayor or Village Board Chairperson.
Be it resolved that the Mayor of Plainview is hereby authorized to sign the attached Year-End Certification of City Street Superintendent completed form(s).
Council member Janovec seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Anderson, Born, Janovec, Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #713 is passed and adopted.
Discussion was held on employee wages for FY 2024-2025 which were passed during the approval of the budget in September. City Administrator Tarr stated that Kyle Hilpipre and James Rau had passed their wastewater certification and recommended adding $1 to the presented wage for each. The following wages were presented for the council approval:
Deputy Clerk $23.00 per hour
City Superintendent/Water/Sewer Supervisor $20.39 per hour
Solid Waste Supervisor $28.74 per hour
Street Supervisor $25.00 per hour
Maintenance Worker $22.00 per hour
Library Director $18.79 per hour
Police Officer $20.67 per hour
Part time Librarian $13.50 per hour
HandiVan drivers $13.50 per hour
Police Officer $55,000 annually
Chief of Police $70,000 annually
City Clerk/Treasurer $65,000 annually
City Administrator $91,385 annually
Mayor $3,000 annually
City Council members $2,000 annually
Sanne moved to approve the wages as presented. Janovec seconded the motion. Motion carried 4-0.
Motion was made by Sanne and seconded by Janovec to approve Ordinance No. 1001. Upon roll call vote, the following members voted AYE: Anderson, Born, Janovec and Sanne. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared said Ordinance No. 1001 approved.
Motion was made by Sanne and seconded by Janovec to waive the second and third readings of Ordinance No. 1001. Upon roll call vote, the following members voted AYE: Anderson, Born, Janovec and Sanne. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared the second and third readings of said Ordinance No. 1001 waived.
ORDINANCE NO. 1001
AN ORDINANCE TO SET THE SALARY AND EMPLOYMENT TERMS FOR THE CITY ADMINISTRATOR.
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA:
Section 1. That the Ordinance setting the salary and employment terms for the City Administrator, should be amended as follows:
That effective October 1, 2024 the salary for the City Administrator shall be set at the annual amount of $91,385.00 as base salary, paid on the normal City payroll schedule, plus benefits as normally provided to full time employees, with future cost of living and merit adjustments to be set by Resolution;
That any other details, not in conflict with the City Code, shall be handled as separate agenda items, approved by motion and set forth in the minutes of the City Council.
Section 2. Any other ordinance or section passed and approved prior to passage, approval and publication of this ordinance and in conflict with its provisions is repealed.
Section 3. This ordinance shall take effect and be in full force from and after its passage, approval, and publication as required by law.
Sanne moved to approve City Administrator Tarr’s annual contract effective October 1, 2024. Anderson seconded the motion. Motion carried 4-0.
Discussion on budgeted utility rate increases was held. Base rate increase of $5 for water, $3 for sewer and 3% for the electric lease are proposed. Ordinances will be presented at the December meeting for council approval.
Born moved to approve the Interlocal Cooperation Agreement for Dog Boarding as presented. Janovec seconded the motion. Motion carried 4-0.
Police Chief Hallock will work with City Attorney Petersen and the personnel committee on updates to police personnel manual.
Discussion was held on bids for renovations for the relocation of the police station from the current location to the former community room. Bids were received from Noble & Kollars Construction for $27,260 and Hardisty Construction for $20,200. Sanne moved to accept the bid from Noble & Kollars. Janovec seconded the motion. Motion carried 4-0.
Discussion was held on bids for electrical work necessary for the relocation of the police station. Bids were received from Seth Williams Electric for $6,000 and Petersen Electric for $5,800.51. Sanne moved to accept the bid from Seth Williams Electric. Anderson seconded the motion. Motion carried 4-0.
City Attorney Petersen stated that the owner of the house at 222 E. Locust Avenue was no longer living in the residence, which does not meet the requirements for the rehabilitation loan they had received through the City of Plainview. Janovec moved to accept the deed in lieu of foreclosure for the house located at 222 E. Locust Avenue. Sanne seconded the motion. Motion carried 4-0.
Janovec moved to pay the delinquent real estate taxes for 222 E. Locust Avenue. Sanne seconded the motion. Motion carried 4-0.
At 7:29 PM Sanne moved to go into executive session for the purpose of obtaining legal advice regarding Case No. CI 24-56 with the Pierce County District Court. Janovec seconded the motion. Motion carried 4-0.
Sanne moved to come out of executive session at 7:44 PM. Janovec seconded the motion. Motion carried 4-0.
Born moved to adjourn the meeting. Sanne seconded. Motion carried 4-0
TIME: 7:44 P.M.
Robert Smith, Mayor
(SEAL)
ATTEST:
Courtney Retzlaff, City Clerk/Treasurer
I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 11/12/2024; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects
to be discussed at said meeting.
Courtney Retzlaff, City Clerk/Treasurer (SEAL)
GENERAL ACCOUNT
15781
NE Dept of Agriculture
Dog Kennel License
125.00
15782
NCPPD
Svc
10,015.37
15783
Steinkraus Service
Fuel/Tires
3,676.84
15784
Western Oil Inc
Fuel
332.39
15785
PCED
Membership Dues
5,128.00
15786
NE Library Commission
Overdrive License
500.00
15788
Rueter’s
Equip- Payloader
134,000.00
15789
Plainview Public Schools
Donation- Michael Foods
1,500.00
15790
Verizon Wireless
Cellphones
478.55
15791
Street Improvement
Assessment Pmts
5,133.48
15792
Postmaster
Postage
32.80
15793
NWEA
Conf Registration
235.00
15794
City of Plainview
IRP Loan Pmt
381.07
15795
City of Plainview
RBDG Loan Pmt
346.43
15796
MASA
Emp Ins
140.00
15797
Aflac Inc
Emp Ins
243.32
15798
City of Plainview
Pool Sales Tax
6,724.01
15799
City of Plainview
Library Sales Tax
4,482.68
15800
City of Plainview
Manor Sales Tax
4,482.68
15801
City of Plainview
Eco Dev Sales Tax
4,482.68
15802
Postmaster
Postage
32.80
15803
New York Life
Emp Ins
92.20
15804
MASA
Emp Ins
126.00
15805
Midwest Bank
Emp HSA
890.00
25622
THRU
25625
City Employees
Payroll 10-15-2024
20,608.40
25626
THRU
25630
City Employees
Payroll 10-30-2024
20,580.57
25631
Aflac
Emp Ins
286.94
25632
Allstar Parts LLC
Su
1,091.29
25633
Auto Value- Norfolk
Su
207.28
25634
Axon Enterprises Inc
Su
596.03
25635
Bazille Aggregate Co LLC
Su
297.48
25636
Bomgaars
Su
105.07
25637
Bud’s Sanitary Service LLC
Svc
5,517.00
25638
Bullseye Fire Sprinkler Inc
Svc
400.00
25639
Casey’s Business MasterCard
Fuel
92.46
25640
Cintas
Su
74.77
25641
City of Plv Housing Authority
Housing Loan Pmt
100.00
25642
City of Plv Osm/Plv Housing
Housing Loan Pmt
50.60
25643
Classic Rentals
Su
316.28
25644
Courtney Retzlaff
Reim- Mileage/Meals
91.38
25645
Directional Zone
Svc
1,800.00
25646
Donna Christiansen
Reim- Mileage
238.52
25647
Eakes Office Solutions
Copier Contract
139.20
25648
Fairfield Inn & Suites
Hotel Rooms
279.90
25649
Gayle Sellin
Contract Labor- Parks
500.00
25650
Holiday Inn Kearney
Hotel Rooms
249.90
25651
Hollman Media
Svc
75.00
25652
Hometown Leasing
Copier Leases
324.95
25653
Ingram Library Services
Books/Audiobooks
653.08
25654
Jack’s Uniforms & Equipment
Su
534.69
25655
Jarecki Sharp & Petersen
Legal Fees
800.00
25656
Kristy Hallock
Reim
43.92
25657
LP Gill Inc
Svc
9,530.84
25658
Lammers Trailer Repair LLC
Svc
551.54
25659
Little Detroit Body Shop
Svc
52.00
25660
Mahaska
Su
68.50
25661
Matheson Tri-Gas Inc
Svc/Su
151.28
25662
Menards
Su
131.90
25663
Mitch’s Food Center
Su
43.64
25664
Municipal Supply Inc of Omaha
Su
4,598.06
25665
NDEE-Operator Certification Program
License Renewal- C Hart
150.00
25666
NE Public Health Env Lab
Water Samples
505.00
25667
Norfolk Daily News
Ad
40.00
25668
NCPPD
Svc
8,385.91
25669
VOID
25670
AMGL
Svc- Audit
5,700.00
25671
Pierce Broadband Networks
Svc
56.58
25672
Pierce Co Treasurer
LB644 Election Postcards
209.00
25673
Plainview News
Ads/Su/Legals
618.37
25674
Plainview Public Schools
Liq/Tobacco License Fees
320.00
25675
Plainview Telephone Co
Svc
922.62
25676
POAN
Su
42.00
25677
PowerManager
Annual Svc Contract- Software
8,896.82
25678
Precision IT
Svc
158.40
25679
Rex Dummer
Reim
98.91
25680
Schaefer Grain Co
Scale Tickets
450.00
25681
Special T’s & More
Su
518.80
25682
Stan Houston Equip Co
Equip Rental
1,495.00
25683
Steinkraus Service
Fuel/Tires
2,899.25
25684
Subsurface Solutions
Equip
13,165.94
25685
ULine
Su
60.16
25686
USA Bluebook
Su
698.66
25687
Wesco Receivables Corp
Su
327.69
25688
West Hodson Lumber
Su
492.50
25689
Western Oil Inc
Fuel
499.24
ACH
Allied Benefit Services
Emp Ins
15,624.01
ACH
Big Iron Auctions
Su
77.76
ACH
Big Iron Auctions
Equip/Su
1,294.70
ACH
Black Hills Energy
Svc
40.11
ACH
Black Hills Energy
Svc
152.89
ACH
Clover Merchant BankCard
Credit Card Processing Fees
1,022.73
ACH
Colonial Life Processing Center
Emp Ins
412.58
ACH
Colonial Life Processing Center
Emp Ins
412.58
ACH
Crashplan Pro
Svc
9.99
ACH
EFTPS
Fed W/H Tax
6,058.00
ACH
EFTPS
Fed W/H Tax
5,771.99
ACH
Empower Retirement
Pension
1,955.95
ACH
Empower Retirement
Pension
1,955.95
ACH
First Data Merchant Svcs
Credit Card Machine
26.75
ACH
Dearborn Life Ins Co
Emp Ins
60.00
ACH
Francotyp-Postalia Inc
Postage Machine
303.24
ACH
Healthplan Services Inc
Emp Ins
75.90
ACH
Midwest Bank
Merchant Capture Svc
50.00
ACH
Nebraska CLASS
Transfer from General Acct Int
3,679.49
ACH
NE Dept of Revenue
State W/H Tax
1,490.81
ACH
NE Dept of Revenue
Sales & Use Tax
1,794.99
ACH
PoliceOne Academy
Svc- Online Training
99.00
ACH
Synchrony Bank/Amazon
Su
28.83
ACH
USPS
Postage
325.92
ACH
Zoom Video Comm Inc
Svc
15.99
DTR GRANT FUND
1049
Tri City Sign
Grant Payment
1,027.93
1050
City of Plainview
Grant Payment
2,918.07
1051
City of Plainview
Grant Payment
12,016.00
1052
NENEDD
Grant Payment
600.00
POOL SALES TAX
ACH
Transfer to General Acct
Transfer per Audit
62,402.66