REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, DECEMBER 12, 2023
A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 12th day of December at 6:30 o’clock P.M.
Roll call was held and present were: Mayor Smith; Council Members: Anderson, Born, Janovec and Sanne Absent: None
The Pledge of Allegiance was then recited.
Mayor Smith opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.
Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes. Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.
Jeremy Tarr was present as City Administrator
Courtney Retzlaff was present as City Clerk.
Kyle Petersen was present as City Attorney
At 6:30 PM Mayor Smith opened the Public Hearing for the Purchase of 205 N Pine Street for $25,000.00
There were no objections received in regards to the purchase.
At 6:31 PM Sanne moved to close the public hearing. Born seconded the motion. Motion carried 4-0.
Motion was made by Sanne and seconded by Born to approve Ordinance No. 993. Upon roll call vote, the following members voted AYE: Anderson, Born, Janovec and Sanne. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared said Ordinance No. 993 approved.
Motion was made by Sanne and seconded by Born to waive the second and third readings of Ordinance No. 993. Upon roll call vote, the following members voted AYE: Anderson, Born, Janovec and Sanne. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared the second and third readings of said Ordinance No. 993 waived.
ORDINANCE NO. 993
AN ORDINANCE TO PURCHASE REAL ESTATE OWNED BY JUDY BEAUDETTE LOCATED AT 205 N. PINE STREET FOR $25,000.00.
NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA:
SECTION 1. Judy Beaudette is the owner of real estate located at 205 N. Pine Street, Plainview, Nebraska, and legally described as (hereinafter the “Real Estate”):
Tract “A” of Beaudette Lot Split, an Administrative Plat of Lot 8, Block 12, Chilver’s Sixth Addition to the City of Plainview, Pierce County, Nebraska, which is legally described as follows:
Lot 8, Block 12, Chilver’s 6th Addition to the City of Plainview, Pierce County, Nebraska:
EXCEPT the South 10.00 feet thereof, AND
EXCEPT the East 6.00 feet thereof, previously deeded to the City of Plainview for alley purposes, and recorded in Deed book 47, Page 395, Pierce County Register of Deeds, Pierce County, Nebraska
SECTION 2. The Mayor is hereby authorized to purchase the Real Estate for $25,000.00 and may execute any and all documents to close said transaction.
SECTION 3. A public hearing regarding the acquisition of the Real Estate was held on December 12, 2023.
SECTION 4. All ordinances or parts of ordinances in conflict be and the same hereby are repealed.
SECTION 5. Three-fourths of the City Council voted to suspend the requirement that this ordinance be read by title on three different days.
SECTION 6. This ordinance shall be effective from and after its passage, approval and publication as provided by law.
SECTION 7. This ordinance shall be published in pamphlet form and available for public inspection during normal City Office business hours.
Janovec moved to approve the regular meeting minutes from November 13th. Sanne seconded the motion. Motion carried 4-0.
Sanne moved to approve claims and payroll. Born seconded the motion. Motion carried 4-0.
Manor Administrator Juleen Johnson reported on the monthly activity of the facility. Johnson discussed the walk in cooler bids that were presented to the Manor Board. Council questioned if there was a better location for the walk in cooler to be placed.
Police Chief Hallock reported on activity for November, Pierce County will be training local officers on the use of Lidar radar and there are currently no suspects in the recent egging that occurred around town. Hallock also had applied for grants for in car camera equipment and will be working with Region 11 for grants on body worn cameras.
Susan Norris provided updates to projects for Economic Development. The next housing grant application is due in February and the total award amount has increased to $750,000. Updates will also be made to the housing study for the City of Plainview and the hotel study is still ongoing.
City Attorney Petersen asked to go into Executive Session at the end of the meeting to discuss some legal matters with the council.
Mayor Smith made recommendations for several board appointments.
Larry Petersen and Jason Smith- Tree Board 2 year terms
Brandi Alexander- Park Board- 3 year term
Keith Nelson- Housing Board- 5 year term
Janovec moved to approve the board appointments as provided. Anderson seconded the motion. Motion carried 4-0.
Council member Sanne introduced the following resolution and moved for its adoption:
RESOLUTION #686
WHEREAS, the City Street Superintendent has prepared and presented a One Year and Six Year Plan for Street Improvement Program for the City of Plainview, and
WHEREAS, a public meeting was held on the 13th day of November 2023 to present this plan and there were no objections to said plan;
THEREFORE, BE IT RESOLVED BY THE Mayor and City Council of Plainview, Nebraska, that the plans and data as furnished are hereby in all things accepted and adopted.
M493 (65) 2023-2024 – Concrete surfacing of Pilcher Avenue from Fifth Street to Sixth Street – $200,000
M493 (46) 2023-2024- Concrete surfacing of Lincoln Avenue approximately 250 feet east of Main Street to approximately 200 feet west of First Street – $250,000
M493 (38) 2023-2024 – Concrete surfacing of Lincoln Avenue from Second Street to Third Street – $100,000
M493(64) 2023-2024 – Concrete surfacing of Pine Street from Lincoln Avenue to Harper Avenue; Harper Avenue from Pine Street to King Street – $183,000
M493(44) FUTURE – Concrete surfacing of Euclid Avenue from Third Street to Fifth Street – &100,000
M493 (57) FUTURE – Concrete surfacing of Woodland Avenue from Fourth Street to Ninth Street – $543,000
M493 (55) FUTURE – Concrete surfacing of Pilcher Avenue from Pond Street to Plum Street – $132,000
M493 (59) FUTURE – Concrete surfacing of Pond Street from Park Avenue to Pilcher Avenue – $101,000
M493 (63) FUTURE- Concrete surfacing of Seventh Street from Park Avenue to Pilcher Avenue; Pilcher Avenue from Seventh Street to Eighth Street; Eighth Street from Pilcher Avenue to Park Avenue – $418,000
M493 (66) FUTURE – Gravel surfacing Fifth Street from Euclid Avenue to Ohio Avenue $40,000
M493 (67) FUTURE – Concrete surfacing of Fourth Street from Euclid Avenue to Ohio Avenue – $200,000
M493(68) FUTURE – Concrete surfacing of Fourth Street from Line Street to Locust Avenue $200,000
M493(69) FUTURE – Concrete surfacing of Line Street from Fourth Street to Ninth Street $500,000
M493(70) FUTURE – Concrete surfacing of Grant Avenue from Fourth to Fifth Street $100,000
Council member Anderson seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Anderson, Born, Janovec and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #686 is passed and adopted.
Sanne moved to appointment Miller & Associates as the City Engineer and Reed Miller, License S-514, Class A as the City Street Superintendent. Anderson seconded the motion. Motion carried 4-0.
Council member Janovec introduced the following resolution and moved for its adoption:
RESOLUTION #691
WHEREAS, the Mayor and City Council of the City of Plainview have received a request to update signature authority on the various Municipal accounts at Midwest Bank, N.A.,
AND WHEREAS, it is in the best interests of both the Bank and the City to keep such records current.
NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT signature power of the City’s accounts is set as follows:
150541 General Account
Current elected Mayor; Courtney Retzlaff; Melissa Forbes
150509 Housing Authority Account
Courtney Retzlaff; Melissa Forbes
44409616 Keno Account
Courtney Retzlaff; Melissa Forbes
151009 Water Tower Bond Act
Courtney Retzlaff; Melissa Forbes
44403357 C & D Closure/Post – Closure Care Account
Courtney Retzlaff; Melissa Forbes
44405161 Plainview/Osmond Housing Rehab
Courtney Retzlaff; Melissa Forbes
720321 Electrical System Sinking Fund
Courtney Retzlaff; Melissa Forbes
44408263 Pool Sales Tax
Courtney Retzlaff; Melissa Forbes
44421067 C&D Sinking Fund
Courtney Retzlaff; Melissa Forbes
44417492 Manor Sales Tax
Courtney Retzlaff; Melissa Forbes
44417503 Library Sales Tax
Courtney Retzlaff; Melissa Forbes
44417514 Economic Development Sales Tax
Courtney Retzlaff; Melissa Forbes
44420286 Street Improvement Fund
Courtney Retzlaff; Melissa Forbes
44423773 IRP Funds
Courtney Retzlaff
44423784 RBDG Funds
Courtney Retzlaff
44427590 DTR Grant Funds
Courtney Retzlaff
44428448 NAHTF Grant Funds
Courtney Retzlaff
Council member Anderson seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Anderson, Born, Janovec and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #691 is passed and adopted.
Born moved to approve the City of Plainview HandiVan Drug & Alcohol Testing Policy updates. Janovec seconded the motion. Motion carried 4-0.
Special Designated Liquor Licenses applications were received from St. Paul’s Catholic Church Fish Frys in 2024 for the following dates: 2/23/2024 (alt. date 3/1/2024), 3/8/2024 (alt. date 3/15/2024), and 3/22/2024 (alt. date 3/29/2024) all from 4:00-10:00 PM. Sanne moved to approve the SDL License applications as presented. Born seconded the motion. Motion carried 4-0.
Sanne moved to accept the bid from Major Refrigeration for a walk in cooler at the Plainview Manor in the amount of $39,487.35 plus additional costs for electric work and a cement pad. The funds will come from Manor Sales Tax. Born seconded the motion. Motion carried 4-0.
Applications for City of Plainview employee health insurance will be completed this month and plan will be selected in January.
City Administrator Tarr presented information about leasing or purchasing a mini excavator. A new unit from Bobcat would cost $53,784.46 and rent per month through Stan Houston Equipment is $2,300.00. Council would like to bring back later once any changes to interest rates are known.
City Administrator Tarr presented on 2 non-conventional aeration/circulation systems for the City lagoons. The units would help with ammonia issues as well as duck weed and sludge build up in the lagoons. The total cost for both units would be $8,780.00. Sanne moved to approve the purchase of the 2 units from Hidden River Systems, Inc. Born seconded the motion. Motion carried 4-0.
A discussion on changes to the current dangerous dog Ordinance was held and Police Chief Hallock would like to return to the State Statute for definition of a dangerous dog, which would eliminate the breed specifications currently in the Ordinance. A draft will be presented in January.
Discussion on increases to residential and commercial trash rates was held. Currently monthly rates are $17 per tote with $5 for a second tote. A proposed increase of $3 per tote and $5 extra for second tote was presented. More discussion will occur at the January council meeting including changes to commercial trash rates.
Public comment was received in regards to concerns with recent dog at large citations.
At 7:46 PM Sanne moved to go into Executive Session for discussion of legal matters. Born seconded the motion. Motion carried 4-0.
At 8:03 PM Born moved to come out of Executive Session. Janovec seconded the motion. Motion carried 4-0.
Sanne moved to adjourn the meeting. Born seconded. Motion carried 4-0
TIME: 8:04 P.M.
Robert Smith, Mayor
(SEAL)
ATTEST:
Courtney Retzlaff, City Clerk/Treasurer
I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 12/12/2023; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects
to be discussed at said meeting.
Courtney Retzlaff, City Clerk/Treasurer (SEAL)
GENERAL ACCOUNT
15505
Postmaster
Postage
102.10
15506
Hollman Media
Svc
75.00
15507
Plainview Public Schools
Liquor License Fee
100.00
15508
Cintas
Su
561.39
15509
Verizon Wireless
Cellphones
428.25
15510
Postmaster
Postage
28.95
15511
Hometown Leasing
Copier Leases
142.07
15512
Aflac Inc
Emp Ins
367.35
15513
Street Improvement
Street Assessments
6,105.99
15514
Plainview News
Ads/Legals/Su
642.88
15515
City of Plainview
LB840 Loan Pmt
113.93
15516
GPM Environmental Solutions LLC
Su
448.00
15517
Postmaster
Postage
29.90
15518
MASA
Emp Ins
126.00
15519
City of Plv Osm/Plv Housing
Housing Loan Pmt
50.60
15520
City of Plainview
Pool Sales Tax
6,757.36
15521
City of Plainview
Library Sales Tax
4,504.91
15522
City of Plainview
Manor Sales Tax
4,504.91
15523
City of Plainview
Eco Dev Sales Tax
4,504.91
15524
New York Life
Emp Ins
92.20
15525
Plainview Chamber of Commerce
Klown Kash
964.00
15526
City of Plv Housing Authority
Housing Loan Pmt
254.00
15527
Midwest Bank
Emp HSA
700.00
15528
City of Plv Osm/Plv Housing
Housing Loan Pmt
51.51
15529
Postmaster
Postage
293.25
15530
City of Plv Housing Authority
Housing Loan Pmt
222.00
24888
THRU
24890
City Employees
Payroll 11-15-2023
19,126.29
24891
THRU
24893
City Employees
Payroll 11-30-2023
17,309.14
24894
Aflac
Emp Ins
631.86
24895
Alby’s Electric
Svc- Furnace
1,125.92
24896
Altwine Hardware & Home LLC
Su
462.61
24897
Andrew Funston
Reim
236.35
24898
Arnold Oltjenbruns
Reim
10.68
24899
Bazile Creek Power Sports
Su
197.94
24900
Bomgaars
Su
42.41
24901
Bud’s Sanitary Service LLC
Svc
5,517.00
24902
CHI Health
CDL Physical
100.00
24903
City of Plainview
RBDG Loan Pmt
307.91
24904
City of Plainview
LB840 Loan Pmt
191.49
24905
City of Plainview C&D Sinking Fund
Pmt
2,000.00
24906
Classic Rentals
Su
208.33
24907
Crowne Plaza Kearney
Hotel Rooms
519.80
24908
Eakes Office Solutions
Copier Contract
24.10
24909
Farmers Pride
Su
1,565.54
24910
Hometown Leasing
Copier Leases
321.49
24911
Ingram Library Services
Books/Audiobooks
747.18
24912
Jarecki Sharp & Petersen PC LLO
Legal Fees
800.00
24913
Jeremy Tarr
Reim
45.36
24914
Kayci Daudt
Intern Pay- Library
60.00
24915
Kris Mann
Meter Deposit Refund
141.27
24916
LP Gill Inc
Svc
9,314.29
24917
Laminator.com
Su
126.86
24918
Magazine Subscriptions PTP
Magazines
293.15
24919
Mahaska
Su
62.50
24920
Matheson Tri Gas Inc
Su
121.53
24921
Midwest Bank
Safe Deposit Box Fee
12.00
24922
Mitch’s Food Center
Su
102.27
24923
MPH Industries Inc
Equip
4,578.00
24924
Municipal Supply Inc of Omaha
Su
584.85
24925
NDEE-Fiscal Services
SFR Semi-Annual Pmt
30,062.14
24926
NE Public Health Env Lab
Svc
44.00
24927
Nebraska Environmental Products
Su
263.57
24928
NCPPD
Svc
9,532.92
24929
VOID
24930
Pierce Broadband Networks
Phone Svc
56.42
24931
Pierce Co Treasurer
Real Estate Taxes 2023
1,650.54
24932
Plainview Auto Supply
Su
302.45
24933
Plainview Public Schools
Tobacco License Fees
30.00
24934
Plainview Telephone Co Inc
Svc
980.34
24935
Robert Smith
Reim
226.20
24936
Schaefer Grain Co
Svc
381.00
24937
Shealynn Palmer
Meter Deposit Refund
125.63
24938
Special T’s & More
Employee Shirts
501.00
24939
Steinkraus Service
Fuel/Repairs
4,136.05
24940
Tamela Korth
Reim
94.84
24941
Truck Center Companies
Su
86.07
24942
West Hodson Lumber
Su
1,338.25
ACH
Allied Benefit Services
Emp Ins
12,622.08
ACH
Big Iron Auctions
Equipment- Gates
379.80
ACH
Black Hills Energy
Svc
505.58
ACH
Casey’s Business MasterCard
Fuel
682.33
ACH
Clover Merchant Bankcard
Credit Card Processing Fees
646.13
ACH
CrashPlan Pro
Svc
9.99
ACH
EFTPS
Fed W/H Tax
5,751.49
ACH
EFTPS
Fed W/H Tax
5,391.56
ACH
Empower Retirement
Pension
1,941.41
ACH
Empower Retirement
Pension
1,941.41
ACH
First Data Merchant Svcs
Credit Card Machine
26.75
ACH
Dearborn Life Ins. Co
Emp Ins
54.00
ACH
Francotyp-Postalia, Inc
Postage Machine
252.69
ACH
Francotyp-Postalia, Inc
Postage
1,000.00
ACH
Healthplan Services Inc
Emp Ins
105.30
ACH
Midwest Bank
Merchant Capture Svc
50.00
ACH
NE Dept of Revenue
State W/H Tax
1,668.41
ACH
NE Dept of Revenue
Sale & Use Tax
1,678.77
ACH
Zoom Video Comm Inc
Svc
17.11
DTR GRANT FUND
1033
Janet Wragge
Grant
23,561.00
1034
NENEDD
Grant
480.00
ECONOMIC DEVELOPMENT SALES TAX
1292
Plainview News
Legals
8.18