REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, DECEMBER 14, 2021
A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 14th day of December at 6:30 o’clock P.M.
Roll call was held and present were: Mayor Schlote; Council Members: Alder, Smith, Yosten and Sanne Absent: None.
The Pledge of Allegiance was then recited.
Mayor Schlote opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.
Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes. Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.
Jeremy Tarr was present as City Administrator
Courtney Retzlaff was present as City Clerk.
Bruce Curtiss was present as City Attorney.
Sanne moved to approve the regular meeting minutes from November 9th. Smith seconded the motion. Motion carried 4-0.
Sanne moved to approve claims and payroll. Alder seconded the motion. Motion carried 4-0.
No Manor report was given.
Police Chief Neumann stated that they have issued more citations due to the use of E-Citation equipment.
Susan Norris gave updates on the community building project more planning to occur after the beginning of the year.
At 6:45 PM Mayor Schlote opened the public hearing for zoning regulation to commercial use types, specifically, Small Box Discount Stores.
Mark Fitzgerald presented the changes that had been made to the ordinance regulating zoning regulations on Small Box Discount Stores. The City of Plainview zoning board had recommended the ordinance that Fitzgerald drafted in order to add it to the zoning code book.
At 6:55 PM Sanne moved to close the public hearing. Smith seconded the motion. Motion carried 4-0.
Motion was made by Sanne and seconded by Smith to approve Ordinance No. 972 on its first reading. Upon roll call vote, the following members voted AYE: Smith, Sanne and Schlote. The following voted NAY: Alder and Yosten. Motion carried 3-2. Whereupon the Mayor declared said Ordinance No. 972 approved on its first reading.
Motion was made by Smith and seconded by Sanne to waive the second and third readings of Ordinance No. 972. Upon roll call vote, the following members voted AYE: Smith and Sanne. The following voted NAY: Alder and Yosten. Motion failed 2-2.
The second reading of Ordinance No. 972 will be held at the next council meeting.
Susan Norris continued her report for Economic Development which included updates on funding for the 4-plex project with the DED. The City is in the finals for a co-share network facility which will be awarded in January.
City Attorney Curtiss gave an update on filling open positions at his office and hopes to have more information at the next meeting.
Sanne moved to approve 20-TFRH-35023 Drawdown #2 in the amount of $1,513.37 for general administration services. Yosten seconded the motion. Motion carried 4-0.
Sanne moved to approve 20-DTR-005 Drawdown #6 in the amount of $1,970.78 for general administration services. Yosten seconded the motion. Motion carried 4-0.
Ordinance No. 970 amending code section §4-302 Nuisances; Specifically Defined was presented for the second reading.
Motion was made by Smith and seconded by Sanne to approve Ordinance No. 970 on its second reading. Upon roll call vote, the following members voted AYE: Smith, Sanne and Schlote. The following voted NAY: Alder and Yosten. Motion carried 3-2. Whereupon the Mayor declared said Ordinance No. 970 approved on its second reading.
The third reading for Ordinance No. 970 will be held at the next council meeting.
Updates to the interlocal agreement with NENEDD were presented which now includes administration of CDBG grants.
Council member Sanne introduced the following resolution and moved for its adoption:
RESOLUTION #645
A resolution of the City of Plainview, Nebraska providing for full participation by the City of Plainview, Nebraska, in the Northeast Nebraska Economic Development District through the execution of an Intergovernmental agreement.
It is hereby resolved as follows by the City Council of the City of Plainview.
SECTION 1. That the City of Plainview is hereby authorized to join and cooperate with other counties, incorporated villages, and cities that are eligible and may wish to participate in the creation of the Northeast Nebraska Economic Development District through the execution of an intergovernmental agreement. Said agreement is attached hereto and made a part hereof.
SECTION 2. That all Resolutions and parts of Resolutions in conflict herewith are hereby repealed.
SECTION 3. This resolution shall take effect and be in full force and effect from and after its passage, approval and publication as provided by Law.
Council member Alder seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith, Yosten and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #645 is passed
and adopted.
Council member Sanne introduced the following resolution and moved for its adoption:
RESOLUTION #646
SIGNING OF THE
YEAR-END CERTIFICATION OF CITY STREET SUPERINTENDENT
2021
Whereas: State of Nebraska Statues, sections 39-2302, and 39-2511 through 39-2515 details the requirements that must be met in order for a municipality to qualify for an annual Inventive Payment; and
Whereas: The State of Nebraska Department of Transportation (NDOT) requires that each incorporated municipality must annually certify (by December 31st of each year) the appointment of the City Street Superintendent(s) to the NDOT using the Year-End Certification of City Street Superintendent form; and
Whereas: The NDOT requires that each certification shall also include a copy of the documentation of the city street superintendent’s appointment i.e., meeting minutes; showing the appointment of the City Street Superintendent by their name as it appears on their License(if applicable), their License Number (if applicable), and Class of License (if applicable),and type of appointment, i.e. employed, contract (consultant, or interlocal agreement with another incorporated municipality and/or county), and the beginning date of the appointment; and
Whereas: The NDOT also requires that such Year-End Certification of City Street Superintendent form shall be signed by the Mayor or Village Board Chairperson and shall include a copy a resolution of the governing body authorizing the signing of the Year-End Certification of City Street Superintendent form by the Mayor or Village Board Chairperson.
Be it resolved that the Mayor of Plainview is hereby authorized to sign the attached Year-End Certification of City Street Superintendent completed form(s).
Council member Yosten seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith, Yosten and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #646 is passed
and adopted.
Discussion was held on increases to rates at the transfer station and C&D site. City Administrator Tarr presented rate increases and proposed updates to City code §4-211 for Transfer Station Rates. Transfer rates would increase to $75/ton with a minimum charge of $15. C&D rates would increase to $65/ton with a minimum charge of $20. Council member Smith moved to accept the proposed rate increases. Alder seconded the motion. Motion carried 4-0. A formal Ordinance will be passed at the next council meeting.
Discussion was held on the sale of the City’s generators and sale of equipment in the power plant. The proposed updates to the City’s electric infrastructure from NCPPD will eliminate the use of the generators. Council asked to hold a town hall meeting to inform the public of reasons for the sale. Smith moved to approve the sale of the generators and power plant equipment. Sanne seconded the motion. Motion carried 4-0.
Discussion was held on the possible purchase of equipment for the transfer station and street department.
A new semi is needed for the transfer station to replace a unit that is not feasible to repair. Transfer Station operator Russ Cleveland had looked at a unit on Tuesday that was presented to the council. Council would like additional information on the history before purchasing.
City Administrator Tarr presented an invoice from Bobcat for a T66 T4 Compact Track Loader to replace the current skid loader. After trade in value of the old unit the purchase price would be $22,981.74. Smith moved to approve purchase of the Bobcat. Sanne seconded the motion. Motion carried 3-1 with Alder voting no. A formal Resolution will be passed at the next council meeting.
An amendment to the DTR Grant contract was presented to the council which would allow the business owners to pay 20% to the contractor. The invoice would be submitted to the City Clerk for creation of a drawdown by NENEDD and DED. Once the drawdown was received by the City, the contractor would be paid for the remainder of the invoice. The DED had approved the amendment. Sanne moved to approve the amended DTR Grant contract. Alder seconded the motion. Motion carried 4-0.
Council member Smith expressed his thanks for the City’s snow removal during the storm last week.
It was moved by Smith, seconded by Alder to adjourn the meeting. Motion carried 4-0.
TIME: 7:42 P.M.
Brian Schlote, Mayor
(SEAL)
ATTEST:
Courtney Retzlaff, City Clerk/Treasurer
I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 12/14/2021; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.
Courtney Retzlaff, City Clerk/Treasurer (SEAL)
14856
LP Gill Inc
Svc
13,946.73
14857
Plainview Family Pharmacy
Su
4.99
14858
Verizon Wireless
Cellphones
575.93
14859
Western Oil, Inc
Fuel
189.50
14860
Hoffart Repair
Svc
176.95
14861
Schaefer Grain Co
Su
387.00
14862
NCPPD
Svc
8,935.13
14863
Postmaster
Postage
60.70
14864
City of Plv Housing Auth
Pmt
100.00
14865
City of Plainview
RBDG Pmt Pure Revival
346.43
14866
City of Plainview
IRP Pmt Pure Revival
381.07
14867
Street Improvement Dist
Assessment Pmts
4,621.48
14868
City of Plv Osm/Plv Housing
Pmt
93.51
14869
City of Plainview
Pool Sales Tax
7,070.45
14870
City of Plainview
Library Sales Tax
3,896.17
14871
City of Plainview
Manor Sales Tax
3,896.17
14872
City of Plainview
Eco Dev Sales Tax
3,896.17
14873
MASA
Emp Ins
126.00
14874
Midwest Bank
Emp HSA
500.00
14875
City of Plv Osm/Plv Housing
Pmt
51.52
14876
Plainview Rural Fire Dist
Donation Reim
1,000.00
14877
New York Life
Emp Ins
92.20
14878
Postmaster
Postage
226.80
23276
23278
City Employees
Payroll 11-15-2021
17,411.79
23279
23282
City Employees
Payroll 11-30-2021
16,419.74
23283
AKRS Equipment
Su
24.19
23284
Alisha Thilliander
Meter Deposit Refund
10.08
23285
American Legal Publishing Corp
Svc/Su
908.15
23286
Arnold Oltjenbruns
Reim
9.61
23287
Bob Smith
Reim- Mileage
193.20
23288
Bomgaars
Su
401.08
23289
Bud’s Sanitary Service LLC
Svc
4,752.00
23290
Carrot-Top Industries
Su
769.55
23291
CHI Health
Svc
100.00
23292
CHI Health Attn: Finance Acctg
Svc
20.00
23293
City of Plainview
LB840 Pmts
250.00
23294
City of Plainview C&D Sinking Fund
Pmt
2,000.00
23295
City of Plv Housing Auth
Pmt
100.00
23296
Classic Rentals
Su
296.75
23297
Bruce Curtiss dba Curtiss Law Office
Legal Fees
7,807.00
23298
Evan Aschoff
Svc
1,000.00
23299
Fairfield Inn & Suites
Hotel Rooms
233.90
23300
GI Trailer Inc
Svc/Repairs
8,807.16
23301
Great Plains Communications
Svc
51.13
23302
Hometown Leasing
Copier Lease
247.19
23303
Ingram Library Services
Books/Audiobooks
655.31
23304
Jack’s Uniforms & Equip
Su
114.90
23305
Klown Doll Museum
MEAN Lighting Rebate
440.00
23306
LP Gill Inc
Svc
14,367.30
23307
Mahaska
Su
60.12
23308
Manzer Equipment
Su
303.02
23309
Matheson Tri-Gas Inc
Su
36.60
23310
Midwest Bank
Safe Deposit Box
12.00
23311
Mitch’s Food Center
Su
660.85
23312
Nathan Koertner
Meter Deposit Refund
94.74
23313
NDEE- Public Water Operators
Water Operators Lic
460.00
23314
NDEE- Fiscal Svcs
SRF Semi-Annual Pmt
26,391.64
23315
NE Public Health Env Lab
Water Samples
22.00
23316
NMPP
VSP – PowerMgr
2,805.00
23317
Noah’s Ark Workshop
Su
1,369.70
23318
Norfolk Daily News
Ads
40.00
23319
NCPPD
Svc
9,845.55
23320
VOID
23321
Plainview Auto Supply Inc
Su
537.74
23322
Plainview Public Schools
Tobacco Lic Fees
20.00
23323
Plainview Telephone Co Inc
Svc
1,297.27
23324
POAN
Membership Dues
30.00
23325
Police Chiefs Assoc of NE
Membership Dues
30.00
23326
Precision IT
Svc
55.00
23327
Productivity Plus Account
Su
155.00
23328
Rueter’s
Su
21.94
23329
Schaefer Grain Co
Su
470.70
23330
Schoenauer Truck Repair
Svc
47.00
23331
Steinkraus Service
Fuel/Repairs/Tires
3,229.07
23332
Stuart C Irby Co
Su
1,266.03
23333
Tamela Korth
Reim- Mileage
97.44
23334
Three Rivers Library System
Registration
10.00
23335
Truck Center Companies
Su
77.63
23336
Water Tower Bond Acct
Pmt
2,800.83
23337
Weldon Parts
Su
35.04
23338
West Hodson Lumber
Su
210.97
23339
Western Oil, Inc
Fuel
299.03
ACH
Allied Benefit Services
Emp Health Ins
6,302.27
ACH
Black Hills Energy
Svc
424.71
ACH
Comm Bankers Merch Svc
CC Processing Fees
969.52
ACH
CrashPlan Pro
Svc
9.99
ACH
CrashPlan Pro
Svc
9.99
ACH
EFTPS
Fed W/H Tax
5,161.39
ACH
EFTPS
Fed W/H Tax
5,122.54
ACH
Family Dollar
Su
29.10
ACH
Dearborn Life Ins. Co
Emp Ins
48.00
ACH
Healthplan Svcs Inc
Emp Ins
82.20
ACH
Mass Mutual
Pension
2,184.83
ACH
Mass Mutual
Pension
2,184.83
ACH
Microsoft Office
Su
74.89
ACH
Midwest Bank
Stop Pmt
31.00
ACH
Midwest Bank
Svc
50.00
ACH
NE Dept of Rev
State W/H Tax
1,625.91
ACH
NE Dept of Rev
Sales & Use Tax
1,379.20
ACH
Shark Ninja
Su
192.59
ACH
Synchrony Bank/Amazon
Su
41.72
ACH
Wal-Mart
Su
196.37
ACH
Zoom Video Comm Inc
Svc
15.81