REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, AUGUST 9, 2022
A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 9th day of August at 6:30 o’clock P.M.
Roll call was held and present were: Mayor Schlote; Council Members: Alder, Smith and Yosten Absent: Sanne
The Pledge of Allegiance was then recited.
Mayor Schlote opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.
Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes. Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.
Jeremy Tarr was present as City Administrator
Courtney Retzlaff was present as City Clerk.
Bruce Curtiss was present as City Attorney.
Yosten moved to approve the regular meeting minutes from July 9th. Alder seconded the motion. Motion carried 3-0.
Alder moved to approved claims and payroll. Smith seconded the motion. Motion carried 3-0.
No Manor report was given.
No police report was given. Discussion will be held at future meetings regarding potential removal of stop signs around town.
Susan Norris gave updates on the additional funding for the housing project, DTR grant applications for round 2 are being accepted until September 15th, the updates at the tennis courts were completed and a ribbon cutting was held on August 4th. The NCF will have regional training in Plainview in September, a committee has been set for C4K to address child care shortages in the county and the co-share network space is projected to be started in 3 months. The former Watson’s building has been sold to a company in Oregon that provides warranty work on parts for recreational vehicles. Acacia will be open in late fall and will serve Just Love Coffee franchise products.
City Superintendent report was given by City Administrator Tarr who stated that they are working on installing new valves at the corner of 1st Street and Woodland Avenue and that there will be work done at the pool after closing for the season to address a water leak.
City Attorney Curtiss stated that there has been no further contact from Colby Capital, LLC in regards to the potential small box discount store. There was also discussion held on the tax sales for abandoned properties in town and Curtiss will work with City Office personnel to address liens on the properties. The council will also talk to the commissioners about tax sales not being held.
Mayor Schlote recommended current Interim Police Chief Kristy Hallock to be appointed as Police Chief. Smith moved to accept the appointment. Yosten second the motion. Motion carried 3-0.
Mayor Schlote recommended a $25 per hour base rate for Hallock with quarterly raises of $.25 given for a year. Smith moved to approve the wage for Hallock. Alder seconded the motion. Motion carried 3-0.
Smith moved to no longer list 701 W Pilcher as a nuisance as the property has been sold. Alder seconded the motion. Motion carried 3-0.
An Agreement for Provision of Limited Professional Services from Miller & Associates was presented to the council for approval. This will be necessary to allow Miller & Associates to obtain RFP’s for the improvements to Well 62-1, submit required documents to NDEE and accept bids during the design phase. During construction phase, Miller & Associates will prepare contracts necessary, perform on-site observation services and prepare documents needed to be submitted to NDEE. Smith moved to approve the agreement. Alder seconded the motion. Motion carried 3-0.
Council member Smith introduced the following resolution and moved for its adoption:
RESOLUTION #651
WHEREAS, the City of Plainview, Nebraska operates a transit system known as the City of Plainview Handivan and;
WHEREAS federal regulations require agencies to update their drug and alcohol policies
NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT:
The City of Plainview HandiVan adopts a Zero Tolerance Drug and Alcohol Testing Policy as provided by the Nebraska Department of Transportation Transit Program and updated to meet the needs of the City of Plainview HandiVan.
Council member Yosten seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith and Yosten. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #651 is passed
and adopted
Council member Smith introduced the following resolution and moved for its adoption:
RESOLUTION #652
WHEREAS, the City of Plainview finds that the best interests of the City would be served by the construction and ownership of a Community Building pursuant to plans developed for and received by the City; and
WHEREAS, the City of Plainview further finds that the financial goals and thresholds developed for the fund raising and ownership of such a building are reasonable and proper;
NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, PIERCE COUNTY, NEBRASKA, THAT:
Upon citizens and the Plainview Brunswick Community Foundation fund raising, combined with grants, reaching the threshold of Five Million Dollars ($5,000,000.00) and availability of a suitable portion of such funds for a real estate purchase, the City of Plainview will actively seek and purchase sufficient real estate for the construction of a community building as planned; and
Upon fund raising reaching the total needed to construct and furnish said Community Building, and to provide necessary reserves as projected and agreed, the City of Plainview will proceed to construct, own, maintain, and operate the Community Building, all according to plans and specifications as approved and agreed in final form.
Council member Alder seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith and Yosten. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #652 is passed
and adopted.
Council member Smith introduced the following resolution and moved for its adoption:
RESOLUTION #653
WHEREAS: State of Nebraska Statues, sections 39-2115, 39-2119, 39-2120, 39-2121, and 39-2520(2), requires an annual certification of program compliance to the Nebraska Board of Public Roads Classifications and Standards; and
WHEREAS: State of Nebraska Statute, section 39-2120 also requires that the annual certification of program compliance by each municipality shall be signed by the Mayor or Village Board Chairperson and shall include the resolution of the governing body of the municipality authorizing the signing of the certification.
BE IT RESOLVED that the Mayor of Plainview is hereby authorized to sign the Municipal Annual Certification of Program Compliance.
Council member Yosten seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith and Yosten. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #653 is passed
and adopted.
Discussion was held on a bid submitted by the Village of Stuart for purchase of the CAT generator and other equipment necessary for the operation of the generator. As another municipality has submitted the bid, the City of Plainview does not need to advertise for bids on the equipment. The Village of Stuart offered $130,000 and would be responsible for the removal of the equipment from the City’s power plant. Payment would be received October 1st at the beginning of the new fiscal year if the bid was accepted. Alder moved to accept the bid from the Village of Stuart. Smith seconded the motion. Motion carried 3-0.
The current HVAC system in the City Office is from 1986 and has been serviced this summer as the circuit board was no longer operating and it was leaking water causing damage to the unit. Alby’s Electric submitted a bid for a new unit at a cost of $12,344.54. Alder moved to approve the HVAC unit from Alby’s. Yosten seconded the motion. Motion carried 3-0.
Discussion on the upcoming FY 2022-2023 budget was held with City Administrator Tarr presenting the council with proposed wage increases for the City staff. Valuation amounts from Pierce County will be received after August 20th which will be necessary to complete the proposed budget for the new fiscal year.
Smith moved to adjourn the meeting. Alder seconded the motion. Motion carried 3-0
TIME: 7:20 P.M.
Brian Schlote, Mayor
(SEAL)
ATTEST:
Courtney Retzlaff, City Clerk/Treasurer
I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 8/9/2022; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.
Courtney Retzlaff, City Clerk/Treasurer (SEAL)
10572
City of Plv Housing Auth
Pmt
222.00
15071
Midwest Bank
Emp HSA July-Dec
13,500.00
15073
USA Bluebook
Su
638.81
15074
Hansen Brothers Parts & Svc
Svc
251.75
15075
Lorenz Automotive
Su
89.72
15076
N&B Gas Co
Su
60.00
15077
Mitch’s Food Center
Su
457.58
15078
Postmaster
Postage
9.25
15079
Verizon Wireless
Cellphones
494.21
15080
Hawkins Inc
Su
252.25
15081
Western Oil Inc
Fuel
1,829.72
15082
City of Plv Osm/Plv Housing
Pmt
92.60
15083
Bonta Lawn Care
Svc
120.00
15084
Tamela Korth
Reim
59.23
15085
Data443 Risk Mitigation Inc
Svc
195.04
15086
Eakes Office Solutions
Copier Contract
189.10
15087
Mitch’s Food Center
Su
175.51
15088
Book Systems, Inc
Svc
795.00
15089
Lauren Jelinek
Intern Pmt
420.00
15090
City of Plv Osm/Plv Housing
Pmt
51.51
15091
City of Plainview
RBDG Pmt
346.43
15092
City of Plainview
IRP Pmt
381.07
15093
MASA
Emp Ins
126.00
15094
City of Plv Osm/Plv Housing
Pmt
51.52
15095
City of Plainview
Pool Sales Tax
7,113.67
15096
City of Plainview
Library Sales Tax
3,798.87
15097
City of Plainview
Manor Sales Tax
3,798.87
15098
City of Plainview
Eco Dev Sales Tax
3,798.87
15099
New York Life
Emp Ins
92.20
15100
Midwest Bank
Emp HSA July
700.00
15101
Postmaster
Postage
253.00
23767
23782
City Employees
Payroll 7-15-2022
22,122.03
23783
23797
City Employees
Payroll 7-29-2022
20,582.96
23798
2 AM Signs & Graphics
Svc
105.00
23799
Aflac
Emp Ins
704.08
23800
Akrs Equip
Su
313.83
23801
Allison Hardisty
Reim- License
200.00
23802
American Legal Publishing
Svc
495.00
23803
Amy Weber
Meter Deposit Refund
27.78
23804
Baili Prewitt
Reim- License
180.00
23805
Barco
Su
538.58
23806
Bauer Built Inc
Su
460.00
23807
Baum Hydraulics Corp
Su
95.78
23808
Bazile Aggregate Co LLC
Su
246.46
23809
Brooke Rafert
Reim- License
380.00
23810
Bud’s Sanitary Service LLC
Svc
5,517.00
23811
Burns Lumber Co LLC
Su
145.96
23812
Chad’s Tire Svc
Svc
41.50
23813
City of Plainview
LB840 Pmt
80.00
23814
City of Plainview C&D Sinking Fund
Pmt
2,000.00
23815
City of Plv Housing Auth
Pmt
100.00
23816
Classic Rentals
Su
208.32
23817
Corbin Pfeil
Reim- License
240.00
23818
Bruce Curtiss dba Curtiss Law Office
Legal Fees
1,250.00
23819
Farmers Pride
Su
2,410.70
23820
Francotyp-Postalia
Postage
210.57
23821
Hannah Darnall
Reim- License
180.00
23822
Hawkins Inc
Su
1,493.25
23823
Hoffart Repair
Svc
85.69
23824
Hollman Media
Svc
75.00
23825
Hometown Leasing
Copier Lease
247.19
23826
IIMC
Membership Dues
200.00
23827
Ingram Library Svcs
Books/Audiobooks
787.47
23828
Jack’s Uniforms & Equipment
Su
94.94
23829
LP Gill Inc
Svc
14,093.47
23830
Landmark Surveying Associates
Svc
300.00
23831
Lauren Jelinek
Intern Pmt
580.00
23832
Mahaska
Su
62.50
23833
Manzer Equip
Su
648.91
23834
Matheson Tri-Gas Inc
Su
37.33
23835
Miller & Associates Consulting Engineers
Svc
2,293.00
23836
Mitch’s Food Center
Su
1,301.57
23837
Municipal Supply Inc of Omaha
Su
300.00
23838
Municipal Supply Inc of Omaha
Su
846.90
23839
NE Public Health Env Lab
Svc
63.00
23840
Nebraska Harvestore Systems
Su
29.44
23841
NCPPD
Svc
10,742.72
23842
VOID
23843
Northeast Comm College
CPR Training
80.00
23844
Pierce County Court
Court Fees
17.00
23845
Plainview Auto Supply
Su
100.99
23846
Plainview Telephone
Phone Svc
1,272.18
23847
Precision IT
Svc
23.75
23848
Rogers Repair
Svc
849.16
23849
Rueter’s
Su
822.60
23850
Sargent Drilling
Svc
800.00
23851
Schaefer Grain Co
Svc
792.00
23852
Shiann Hansen
Meter Deposit Refund
73.43
23853
Southeast Library System
Registration
160.00
23854
Stan Houston Equip Co
Su
313.80
23855
Steinkraus Service
Fuel/Repairs
2,403.80
23856
Tri-State Snap Sports Inc
Equip
48,181.98
23857
Truck Center Companies
Su
83.68
23858
Utility Svc Co Inc
Svc
28,118.45
23859
Water Tower Bond Acct
Pmt
2,800.83
23860
West Hodson Lumber
Su
4,471.97
ACH
Allied Benefit Services
Emp Ins
12,181.40
ACH
Black Hills Energy
Svc
986.11
ACH
Casey’s General Stores
Su
23.53
ACH
Comm Bankers Merch Svc
Credit Card Processing Fees
1,217.50
ACH
CrashPlan Pro
Svc
9.99
ACH
EFTPS
PCORTF Fees
53.20
ACH
EFTPS
Fed W/H Tax
6,410.42
ACH
EFTPS
Fed W/H Tax
5,929.23
ACH
Dearborn Life Ins Co
Emp Ins
60.00
ACH
Healthplan Svcs Inc
Emp Ins
82.20
ACH
Mass Mutual
Pension
2,245.43
ACH
Mass Mutual
Pension
2,245.43
ACH
Midwest Bank
Svc
50.00
ACH
Midwest Bank
NSF Return
80.75
ACH
Midwest Bank
NSF Return
242.58
ACH
NE Dept of Rev
State W/H Tax
2,004.15
ACH
NE Dept of Rev
Sales & Use Tax
1,832.93
ACH
NE UC Fund
Unemp Tax
27.97
ACH
Subway
Su
56.68
ACH
Zero Waste USA
Su
142.93
ACH
Zoom Video Comm
Svc
15.81