REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, OCTOBER 11, 2022
A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 11th day of October at 6:30 o’clock P.M.
Roll call was held and present were: Mayor Schlote; Council Members: Alder, Smith, Yosten and Sanne Absent: None
The Pledge of Allegiance was then recited.
Mayor Schlote opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.
Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes. Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.
Jeremy Tarr was present as City Administrator
Courtney Retzlaff was present as City Clerk.
Bruce Curtiss was present as City Attorney.
At 6:30 PM Mayor Schlote opened the Public Hearing for the One and Six Year Street Improvement Plan.
Gary Steele of Miller & Associates gave an overview of the process for adopting a Street Improvement Plan. The City is required by State statute to pass a One and Six Year Plan in order to receive Highway Allocation funding each year. Last year the City received $199,243.19 and is projected to receive $210,063 in 2023. Steele stated that the City is not eligible for CDBG funding for street improvements as the low to moderate income percentage for the City is 44.5% and in order to qualify the LMI must be above 51%.
The council heard comments from the public on concerns with paving streets.
Yosten moved to close the public hearing at 6:38 PM. Smith seconded the motion. Motion carried 4-0.
A formal resolution for the adoption of the proposed Street Improvement Plan will be approved in November.
Bids for paving of 3 streets were opened on September 29, 2022. One bid was received from A&R Construction for $506,825.48 for the paving of Pilcher Avenue between 4th and 5th Streets, Euclid Avenue between 2nd and 3rd Streets and 6th Street between Pilcher and Woodland Avenues. Smith moved to accept the paving bid from A&R Construction. Sanne seconded the motion. Motion carried 4-0.
Bids for Rehabilitation of Well 62-1 were opened on October 6, 2022. Bids were received from AWS Well Company for $71,350 and Downey Drilling, Inc. for $88,674. The bids were for the cost to construct a test hole, pull the existing pump, clean and develop the screen area and reinstall the pump, motor and column pipe on the well. This is the first approved plan for correcting the high nitrates in the City’s public drinking water system. Sanne moved to accept the bid from AWS Well Company. Yosten seconded the motion. Motion carried 4-0.
Sanne moved to approve the meeting minutes of the regular meeting on September 13th, budget hearing on September 20th and special meeting on September 28th. Alder seconded the motion. Motion carried 4-0.
Sanne moved to approve claims and payroll. Alder seconded the motion. Motion carried 4-0.
No Manor report was given.
Police Chief Hallock presented the monthly department report and also addressed the concerns on illegal drugs in town.
No Economic Development report was given.
City Superintendent report was given by City Administrator Tarr.
City Attorney Curtiss stated that the City has published a notice for purchase of land for the proposed community center.
Corrine Janovec gave the annual report for the Klown Doll Museum. There were 170 visitors in 2022, grant funding of $4,000 has been requested and fundraising letters have been sent out to help pay for the new addition. A fundraising trivia night has been scheduled for January 14, 2023 and Juli Burney will provide entertainment for another fundraiser to be scheduled.
The Klown Doll Museum submitted a Keno grant application for $1,000 for the leveling of the lot where the new addition will be placed. Smith moved to approve the grant. Yosten seconded the motion. Motion carried 4-0.
Motion was made by Sanne and seconded by Smith to approve Ordinance No. 984 on its first reading. Upon roll call vote, the following members voted AYE: Alder, Smith, Yosten and Sanne. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared said Ordinance No. 984 approved on its first reading.
It was moved by Sanne and seconded by Smith to waive the second and third readings and approve Ordinance No. 984. Upon roll call vote, the following members voted AYE: Alder, Smith, Yosten and Sanne. The following voted NAY: none. Motion carried 4-0. Whereupon the Mayor declared Ordinance No. 984 approved on its second and third readings
ORDINANCE #984
AN ORDINANCE TO SET THE SALARY AND EMPLOYMENT TERMS FOR THE CITY ADMINISTRATOR.
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA:
Section 1. That the Ordinance setting the salary and employment terms for the City Administrator, should be amended as follows:
That effective October 1, 2022 the salary for the City Administrator shall be set at the annual amount of $80,628.40 as base salary, paid on the normal City payroll schedule, plus benefits as normally provided to full time employees, with future cost of living and merit adjustments to be set by Resolution;
That any other details, not in conflict with the City Code, shall be handled as separate agenda items, approved by motion and set forth in the minutes of the City Council.
Section 2. Any other ordinance or section passed and approved prior to passage, approval and publication of this ordinance and in conflict with its provisions is repealed.
Section 3. This ordinance shall take effect and be in full force from and after its passage, approval, and publication as required by law.
City Administrator Tarr presented a contract for his employment to the council for approval. The contract is effective for fiscal year 2022-2023. Sanne moved to approve the employment contract for Tarr. Smith seconded the motion. Motion carried 4-0.
Council member Sanne introduced the following resolution and moved for its adoption:
RESOLUTION #656
WHEREAS, the Mayor and City Council of the City of Plainview have received a request for creation of a bank account for the purpose of receiving funds for the 20TFRH-35023 Housing Grant;
AND WHEREAS, it is in the best interests of both the Bank and the City to keep such records current.
NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT signature power of the City’s accounts is set as follows:
44428448 NAHTF Grant Funds
Courtney Retzlaff
Council member Alder seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith, Sanne. Nay: None. Abstain: Yosten. Whereupon the Mayor declared said motion carried and Resolution #656 is passed
and adopted.
Sanne moved to approve 20-TFRH-35023 drawdown #4 for $1,672.50 for general administration fees to NENEDD. Yosten seconded the motion. Motion carried 4-0.
Council member Sanne introduced the following resolution and moved for its adoption:
RESOLUTION #657
WHEREAS, the City of Plainview, Nebraska, received Community Development Block Grant 20-DTR-005 for downtown revitalization in the amount of $435,000 of which $380,000 will be used for commercial rehabilitation, $20,000 will be used for clearance and demolition, $25,000 will be used for general administration, and $10,000 will be used for construction management of the grant. The total project Cost is estimated to be $535,000 with participating businesses contributing $100,000. There will be no persons, businesses, or farms displaced as a result of Community Development Block Grant activities;
AND WHEREAS, the City of Plainview, Nebraska, had a contract completion date of November 20, 2022, but will need an additional twelve months to complete the grant.
NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, the request to the Northeast Nebraska Department of Economic Development to extend the completion date of Community Development Block Grant No. 20-DTR-005 for downtown revitalization to November 4, 2023, is hereby approved.
Council member Yosten seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith, Yosten, Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #657 is passed and adopted.
Discussion was held on bids received for repairs on the swimming pool for leaks that were discovered this summer. A bid was received from Leak Investigators of Omaha, NE for $39,700. Sanne moved to accept the bid. Smith seconded the motion. Motion carried 4-0.
Tarr stated that a Special Use Permit has been received from Colby Capital/Dollar General with a public hearing of the Planning Commission to be held on October 26th at 7:00 PM.
Smith moved to adjourn the meeting. Yosten seconded the motion. Motion carried 4-0
TIME: 7:08 P.M.
Brian Schlote, Mayor
(SEAL)
ATTEST:
Courtney Retzlaff, City Clerk/Treasurer
I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 10/11/2022; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.
Courtney Retzlaff, City Clerk/Treasurer (SEAL)
15123
City of Plainview
C&D Pmt NDOT
367.50
15124
City of Norfolk
Grant Reim
191.06
15125
Hometown Leasing
Copier Lease
84.97
15126
Bazile Creek Power Sports
Svc/Su
182.99
15127
Midwest Bank
Qtrly Loan Pmt
4,293.76
15129
Verizon Wireless
Cellphones
491.23
15130
Miller & Associates
Svc
525.00
15131
MASA
Emp Ins
126.00
15132
AWWA
Membership Dues
338.00
15133
City of Plainview Plv/Osm Housing
Housing Loan Pmt
92.60
15134
Plainview News
Ads/Legals/Su
498.11
15135
City of Plainview
RBDG Pmt
346.43
15136
City of Plainview
IRP Pmt
381.07
15137
Jimson Towing, Recovery & Repair
Svc
400.00
15138
Madison Co Bank
Qtrly Loan Pmts
13,683.54
15139
City of Plainview
Pool Sales Tax
7,774.23
15140
City of Plainview
Library Sales Tax
4,277.42
15141
City of Plainview
Manor Sales Tax
4,277.42
15142
City of Plainview
Eco. Dev Sales Tax
4,277.42
15143
New York Life
Emp Ins
92.20
15144
Western Oil Inc
Fuel
713.43
15145
Ingram Library Services
Books/Audiobooks
694.16
15146
Midwest Bank
Emp HSA
700.00
15147
Postmaster
Postage
259.16
15148
City of Plainview Plv/Osm Housing
Housing Loan Pmt
51.51
23946
23954
City Employees
Payroll 9-15-2022
18,552.10
23955
23957
City Employees
Payroll 9-30-2022
14,158.11
23958
AMGL
Budget FY22-23
240.00
23959
Aflac
Emp Ins
704.08
23960
Akrs Equip Solutions
Su
855.55
23961
Barco
Su
1,559.00
23962
Bomgaars
Su
66.21
23963
Bonta Lawn Care
Svc- Library
120.00
23964
Bud’s Sanitary Service
Svc
5,517.00
23965
Bush & Roe Inc
Notary Bonds
140.00
23966
Carrot-Top Industries
Flag Poles
8,154.12
23967
City of Plainview
LB840 Pmt
80.00
23968
City of Plainview C&D Sinking Fund
Pmt
2,000.00
23969
Classic Rentals
Su
203.98
23970
Bruce Curtiss dba Curtiss Law Office
Legal Fees
1,250.00
23971
Dd Steel LLC
Su
31.68
23972
Donna Christiansen
Reim
50.02
23973
Eakes Office Solutions
Su
408.54
23974
Floor Maintenance
Su
90.26
23975
Hoffart Repair
Svc/Su
149.43
23976
Hollman Media
Svc
103.75
23977
Hometown Leasing
Copier Lease
332.16
23978
Independent Pest Management
Svc- Library
140.00
23979
Jack’s Uniforms & Equip
Su
218.88
23980
LP Gill Inc
Svc
12,992.86
23981
Leak Investigators LLC
Svc
825.00
23982
Living Here
Subscription
38.00
23983
Mahaska
Su
62.50
23984
Matheson Tri-Gas Inc
Svc/Su
36.60
23985
Mitch’s Food Center
Su
1,070.11
23986
Moeller Sprinkler Service
Repairs- Library
149.46
23987
Municipal Supply Inc of Omaha
Su
3,993.22
23988
NDEE-Fiscal Services
License Fees
300.00
23989
NE Public Health Env Lab
Water Samples
15.00
23990
Nebraska Environmental Products
Su
155.83
23991
NE Library Commission
Overdrive Renewal
500.00
23992
Norfolk Daily News
Subscription
172.00
23993
NCPPD
Svc
10,605.62
23994
VOID
23995
Northeast NE Shrine Club
Ads
50.00
23996
One Call Concepts Inc
Qtrly Locates
49.32
23997
Pierce Broadband Networks
Svc
50.62
23998
Pierce County Clerk
Interlocal FY22-23
6,000.00
23999
Plainview Auto Supply Inc
Su
93.32
24000
Plainview Public Schools
Liq Lic Fees
300.00
24001
Plainview Rural Fire Dist
Qtrly Pmt
5,500.00
24002
Plainview Telephone Co
Svc
1,191.55
24003
Precision IT
Svc
47.50
24004
RS Technologies Inc
Svc
300.00
24005
Schaefer Grain
Scale Tickets
519.00
24006
See The Trainer
Su
65.00
24007
West Hodson Lumber
Su
25.45
ACH
Allied Benefit Services
Health Ins
12,181.40
ACH
BHE
Svc
122.05
ACH
BHE
Svc
171.79
ACH
Casey’s Business MasterCard
Fuel
2,063.05
ACH
Clover Merch Bankcard
CC Processing Fees
764.99
ACH
Comm Bankers Merch Svc
CC Processing Fees
95.71
ACH
CrashPlan Pro
Svc
9.99
ACH
EFTPS
Fed W/H Tax
5,421.91
ACH
EFTPS
Fed W/H Tax
4,534.76
ACH
Empower Retirement
Pension
1,910.61
ACH
Empower Retirement
Pension
1,910.61
ACH
Family Dollar
Su
22.47
ACH
First Data Merchant Svc
Svc
51.36
ACH
Dearborn Life Ins Co
Emp Ins
48.00
ACH
Healthplan Svcs Inc
Emp Ins
47.10
ACH
Midwest Bank
Merch Capture Svc
50.00
ACH
NE Dept of Rev
State W/H Tax
1,967.31
ACH
NE Dept of Rev
Waste/Recycling Fee
25.00
ACH
NE Dept of Rev
Sales & Use Tax
1,565.73
ACH
Synchrony Bank/Amazon
Su
23.30
ACH
Synchrony Bank/Amazon
Su
18.16
ACH
Synchrony Bank/Amazon
Su
25.62
ACH
UPS
Postage
23.78
ACH
Zoom Video Comm
Svc
15.81