REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JUNE 13, 2023
A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 13th day of June at 6:30 o’clock P.M.
Roll call was held and present were: Mayor Smith; Council Members: Born, Janovec and Sanne Absent: None
The Pledge of Allegiance was then recited.
Mayor Smith opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.
Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes. Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.
Jeremy Tarr was present as City Administrator
Courtney Retzlaff was present as City Clerk.
Kyle Petersen was present as City Attorney.
Sanne moved to approve the meeting minutes from May 9th. Janovec seconded the motion. Motion carried 3-0.
Born moved to approve claims and payroll. Sanne seconded the motion. Motion carried 3-0.
Juleen Johnson gave the Manor monthly report that included updates on COVID regulations, the facility annual State survey will be occurring soon, 3 individuals had taken the CNA class offered by the Manor and an update on employee health insurance. The Manor and CHI Foundations will be having fireworks on June 28th with root beer floats to be served beginning at 8:30 PM. The public is invited to attend.
Police Chief Hallock reported that May calls increased, the property at 107 W Locust is in the process of being condemned and Hallock would like to host a bike rodeo in July for the community.
Susan Norris gave the Economic Development report. A ribbon cutting and open house tour will be held on June 15th at 11:00 AM for the housing units on north 4th Street that were funded through the NAHTF Grant. A kickoff meeting for C4K for Pierce County will be held on June 22nd from 6:00-8:00 PM in Plainview. Round 3 of DTR funding will open the end of July and the grant application for DTR Streetscapes is due in August. A ripple mapping meeting with the original ECAP core team will be held the week of July 24th.
City Administrator Tarr reported the pool is still losing water and Leak Investigators will be up again to pressure test the pipes and check for leaks around the drains. Paving has started on the 3 streets selected by the council and special nitrate samples are being taken to determine a location for the new wells. It was noted that the park bathrooms are cleaned on Mondays and Fridays.
City Attorney Petersen has created a model nuisance letter to be used in the future.
Discussion was held on the 4 requirements set forth by the council that needed to be met for the Special Use Permit to be granted to Colby Capital for the construction of a Dollar General. Tyler Oliver of Colby Capital was present to answer questions. The four requirements were for handicap van accessible parking, lighting on the property not interfering with surrounding residences, 8 foot white vinyl privacy fence and a traffic study from the Nebraska Department of Transportation. Upon review of all submitted documents, Sanne moved to approve the final requirements for the SUP. Janovec seconded the motion. Motion carried 3-0.
Sanne moved to approve 20-TFRH-35023 Drawdown #8 in the amount of $187,404.28. Born seconded the motion. Motion carried 3-0.
Discussion was held on a contract amendment for 20-TFRH-35023 in regards to Section N- Annual Tenant Income Review in the program guidelines for the project. The amendment would require the tenant to pay electric, water, sewer and trash utility bills with the developer/owner paying gas utility bills only in the NAHTF units. The original guidelines stated that the developer/owner would be absorbing the cost of water, sewer and trash services. The change will ensure that the project cash flows. Also with the last approved budget amendment, the number of NAHTF units increased to 3 units from 2 in Section B of the guidelines.
Sanne moved to approve the contract amendment for 20-TFRH-35023 as stated. Janovec seconded the motion. Motion carried 3-0.
Motion was made by Sanne and seconded by Janovec to waive the second and third readings of Ordinance No. 986-A. Upon roll call vote, the following members voted AYE: Born, Janovec and Sanne. The following voted NAY: None. Motion carried 3-0. Whereupon the Mayor declared the second and third readings of said Ordinance No. 986-A waived.
Motion was made by Sanne and seconded by Janovec to approve Ordinance No. 986-A. Upon roll call vote, the following members voted AYE: Born, Janovec and Sanne. The following voted NAY: None. Motion carried 3-0. Whereupon the Mayor declared said Ordinance No. 986-A approved.
ORDINANCE #986-A
AN ORDINANCE AMENDING ORDIANANCE NO. 986 AND PROVIDING FOR THE ISSUANCE OF STREET IMPROVEMENT BOND ANTICIPATION NOTES, SERIES 2023, IN THE AMOUNT OF NOT TO EXCEED SIX HUNDRED THOUSAND DOLLARS ($600,000) FOR THE PURPOSE OF PAVING THE COSTS OF CONSTRUCTING PAVING IMPROVEMENTS WITHIN THE CITY OF PLAINVIEW, NEBRASKA AND NECESSARY APPURTENANCES THERETO; PROVIDING FOR A PAYING AGENT AND REGISTRAR OF THE NOTES; AGREEING TO ISSUE BONDS TO PAY THE NOTES AND ACCRUED INTEREST AT MATURITY; PRESCRIBING THE FORM OF THE NOTES; AUTHORIZING THE SALE AND DELIVERY OF THE NOTES TO THE PURCHASER AND ORDERING THE PUBLICATION OF THE ORDINANCES IN PAMPHLET FORM
Janovec moved to approve the Agreement Regarding Renewable Energy Certificate Management Services between MEAN and the City of Plainview. Sanne seconded the motion. Motion carried 3-0.
Council member Sanne introduced the following resolution and moved for its adoption:
RESOLUTION #674
WHEREAS, the City of Plainview has received notice that Western Area Power Administration (WAPA) has started the Renewable Energy Certificate (REC) Designated Entity contract for the Municipal Energy Agency of Nebraska (MEAN) to manage the City of Plainview’s RECs on Plainview’s behalf.
NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT:
The City of Plainview approves the attached Contract for the Municipal Energy Agency of Nebraska (MEAN) to Administer Renewable Energy Certificates (RECs) for the City of Plainview, Nebraska
Council member Born seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Born, Janovec, Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #674 is passed and adopted.
A brief discussion was held on the adoption of the International Property Maintenance Code by the City of Plainview. City Attorney Petersen stated he will have a formal Ordinance to adopt at the July meeting.
Council member Born introduced the following resolution and moved for its adoption:
RESOLUTION #675
WHEREAS, the Mayor and City of Plainview deem it necessary that Lincoln Avenue be closed for the CHI and Plainview Manor Fireworks display on June 28, 2023;
NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT:
The following streets are closed to thru traffic from 8:00 PM to 10:30 PM on June 28
*Lincoln Avenue between Pine Street and Second Street
Council member Janovec seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Born, Janovec, Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #675 is passed and adopted.
City Administrator Tarr recommended Xander Albin for seasonal park maintenance. Born moved to hire Albin. Sanne seconded the motion. Motion carried 3-0.
City Administrator Tarr recommended an hourly wage of $11 for Xander Albin. Born moved to approve the wage. Janovec seconded the motion. Motion carried 3-0.
City Administrator Tarr discussed a few items for the upcoming budget including possible purchase of a vac trailer and the hire of an additional maintenance worker to assist with upcoming water projects. Tarr also asked that any council members or citizens that have projects they would like the City to complete during the next budget, to stop in and discuss with him.
A resignation letter was received from Byron Alder vacating his position on the City Council effective June 6, 2023. The City will post notice of the opening and Mayor Smith will present his recommendation to fill the open seat to the council at the July 11 council meeting.
Council members commented that Klown Festival was a successful weekend and thanked the City for all the hard work they did to make the town look nice. Updates on the survey for the property purchased by the City at 205 N Pine Street and potential auctions for other City owned property were given.
Sanne moved to adjourn the meeting. Janovec seconded the motion. Motion carried 3-0
TIME: 7:35 P.M.
Robert Smith, Mayor
(SEAL)
ATTEST:
Courtney Retzlaff, City Clerk/Treasurer
I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 6/13/2023; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.
Courtney Retzlaff, City Clerk/Treasurer (SEAL)
General Account
15327
Plainview Auto Supply
Su
367.28
15328
City of Plainview
Pmt
89.75
15329
Steinkraus Service
Fuel/Tire Repair
1,736.25
15330
Hansen Brothers Parts & Service Inc
Repairs
617.13
15331
Western Oil Inc
Fuel
461.24
15332
Wisnieski Insulation Inc
Svc- Curb Grinding
3,732.00
15333
Verizon Wireless
Cellphones
497.98
15334
Hollman Media
Svc
75.00
15336
Plainview Public Schools
Donation- Michael Foods
1,824.00
15337
Leak Investigators LLC
Pool Repairs
19,000.00
15338
MASA
Emp Ins
140.00
15339
City of Plainview
RBDG Pmt
346.43
15340
City of Plainview
IRP Pmt
381.07
15341
Plainview News
Ads/Legals/Su
1,349.11
15342
City of Plainview
Pool Sales Tax
7,215.45
15343
City of Plainview
Library Sales Tax
4,810.31
15344
City of Plainview
Manor Sales Tax
4,810.31
15345
City of Plainview
Eco Dev Sales Tax
4,810.31
15346
City of Plainview Plv/Osm Housing
Housing Loan Pmt
42.00
15347
City of Plainview Plv/Osm Housing
Housing Loan Pmt
50.60
15348
City of Plainview
LIWHAP Pmt
71.31
15349
Pierce Co Leader
Ads
39.00
15350
Midwest Bank
Emp HSA May
700.00
15351
New York Life
Emp Ins
92.20
15352
City of Plainview Plv/Osm Housing
Housing Loan Pmt
51.51
15353
City of Plainview Housing Auth
Housing Loan Pmt
222.00
15354
Postmaster
Postage
276.48
24419
THRU
24423
City Employees
Payroll 6-15-2023
18,710.54
24424
THRU
24431
City Employees
Payroll 6-30-2023
17,180.23
24432
Aflac
Emp Ins
704.08
24433
Andrew Funston
Reim
151.80
24434
Association for Rural & Small Libraries
Registration
50.00
24435
Bazile Creek Power Sports
Su
17.98
24436
Bob Smith
Reim
289.75
24437
Bomgaars
Su
204.27
24438
Bonta Lawn Care
Svc- Library
120.00
24439
Bud’s Sanitary Service LLC
Svc
5,517.00
24440
Chad’s Tire Service
Repairs
381.00
24441
CHI Health Attn: Finance Acctg Asst
Svc
20.00
24442
Cintas
Su
153.02
24443
City of Plainview
LB840 Pmt
80.00
24444
City of Plainview C&D Sinking Fund
Pmt
2,000.00
24445
City of Plainview Housing Auth
Housing Loan Pmt
100.00
24446
Classic Rentals
Su
202.90
24447
Consolidated Electrical Distributor
Su
246.64
24448
Bruce Curtiss dba Curtiss Law Office
Legal Fees
1,386.00
24449
DAS State Acctg- Central Finance
CEU Classes
57.00
24450
Demerath Farms
Meter Deposit Refund
55.43
24451
Dutton-Lainson Co
Su
3,178.59
24452
Fairfield Inn & Suites
Hotel Rooms
507.80
24453
Floor Maintenance
Su
474.95
24454
Hawkins Inc
Pool Su
5,030.89
24455
Hoffart Machine Repair
Su
169.20
24456
Hometown Leasing
Copier Leases
176.28
24457
Ingram Library Services
Books/Audiobooks
911.63
24458
Itron Inc
Svc
144.00
24459
Jack’s Uniforms & Equip
Su
275.75
24460
Jarecki Sharp & Petersen PC LLO
Legal Fees
800.00
24461
Johnson Repair
Svc- Handivan
760.82
24462
Johnson Service Co
Svc- Sewers
13,175.40
24463
LP Gill Inc
Svc
10,615.31
24464
Lincoln Marriott Cornhusker
Hotel Rooms
888.00
24465
Lorenz Automotive
Su
12.99
24466
Mahaska
Su
62.50
24467
Matheson Tri-Gas Inc
Su
39.19
24468
Menards
Su
92.40
24469
Midwest Bank
Qtrly Loan Pmt
4,293.76
24470
Mitch’s Food Center
Su
1,451.41
24471
Moeller Sprinkler Service
Svc
584.72
24472
Municipal Supply Inc of Omaha
Su/Equip
9,551.45
24473
NDEE- Fiscal Services
SRF Semi-Annual Pmt
30,133.50
24474
NE Public Health Env Lab
Svc
30.00
24475
Nebraska Environmental Products
Su
161.74
24476
Nebraska Rural Water Association
Membership Dues
350.00
24477
Nebraska State Patrol
Tracs Fees
75.00
24478
NCPPD
Svc
9,021.20
24479
VOID
24480
Pierce Broadband Networks
Svc
55.78
24481
Pitzer Digital
Subscription
40.00
24482
Plainview Auto Supply
Su
27.52
24483
Plainview Telephone Co
Svc
1,012.78
24484
R&K Motor Parts
Su
15.96
24485
Rueter’s
Repairs
5,825.66
24486
Schaefer Grain Co
Svc
369.00
24487
Steinkraus Service
Fuel/Repairs
2,642.75
24488
Tamela Korth
Reim
129.34
24489
TextMyGov
Annual Svc Fee
2,000.00
24490
Truck Center Companies
Repairs
1,845.26
24491
United Industries Inc
Pool-Su
1,848.91
24492
USA Bluebook
Su
1,129.39
24493
Verizon Wireless
Cellphones
480.20
24494
West Hodson Lumber
Su
5,095.74
24495
Western Oil Inc
Fuel
1,255.50
ACH
Allied Benefit Services
Emp Health Ins
13,240.82
ACH
Black Hills Energy
Svc
592.80
ACH
Casey’s Business MasterCard
Fuel
813.90
ACH
Casey’s General Stores Inc
Su
66.30
ACH
Clover Merchant Bankcard
Credit Card Processing Fees
694.21
ACH
CrashPlan Pro
Svc
9.99
ACH
EFTPS
Fed W/H Tax
5,624.95
ACH
EFTPS
Fed W/H Tax
5,225.65
ACH
Empower Retirement
Pension
2,027.33
ACH
Empower Retirement
Pension
2,027.33
ACH
Family Dollar
Su
7.00
ACH
FDMS
Credit Card Machine
26.75
ACH
FDMS
Credit Card Machine
30.20
ACH
Dearborn Life Insurance Co
Emp Ins
60.00
ACH
Google Play
Svc
1.99
ACH
Healthplan Services Inc
Emp Ins
87.90
ACH
Midwest Bank
Merchant Capture Svc
50.00
ACH
NE Dept of Revenue
State W/H Tax
1,710.30
ACH
NE Dept of Revenue
Sales & Use Tax
1,475.40
ACH
Poolweb
Pool Su
171.07
ACH
Poolweb
Pool Su
225.97
ACH
Swimoutlet.com
Swimsuits
414.33
ACH
Swimoutlet.com
Swimsuits
37.43
ACH
Swimoutlet.com
Swimsuits
27.68
ACH
Synchrony Bank/Amazon
Su
42.75
ACH
Synchrony Bank/Amazon
Su
60.72
ACH
The Lifeguard Store
Swimsuits
247.78
ACH
The Lifeguard Store
Swimsuits
39.10
ACH
The Lifeguard Store
Swimsuits
218.10
ACH
Zoom Video Comm Inc
Svc
16.87
NAHTF Grant Account
1006
Green Gable Contracting
Drawdown
137,658.00
1007
NENEDD
Drawdown
1,406.33