REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, FEBRUARY 13, 2024
A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 13th day of February at 6:30 o’clock P.M.
Roll call was held and present were: Mayor Smith; Council Members: Anderson, Born, Janovec and Sanne Absent: None
The Pledge of Allegiance was then recited.
Mayor Smith opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.
Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes. Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.
Jeremy Tarr was present as City Administrator
Courtney Retzlaff was present as City Clerk.
Kyle Petersen was present as City Attorney.
Janovec moved to approve the regular meeting minutes from January 9th and the special meeting on January 25th. Anderson seconded the motion. Motion carried 4-0.
Sanne moved to approve claims and payroll. Born seconded the motion. Motion carried 4-0.
Juleen Johnson gave the Manor report. Questions were answered regarding previous meeting minutes and Johnson will have hard copies of the Manor’s fiscal year-end audit soon.
Police Chief Hallock reported that January was a slower month due to the weather keeping people home. The department was awarded over $15,000 in grants for the purchase of new computers, in-car cameras and in-car gun locks. Hallock also is working on a location to take stray dogs since the veterinary clinic in Pierce has closed and no longer offering that service. The condition of the Auto Value Parts store on the corner of Locust and Elm was discussed and Hallock is working with the corporate office on fixing the building. Hallock and Officer Funston will be attending training in March for their continuing education hours.
Susan Norris gave updates on the proposed NAHTF housing project, Community Capital Partners housing project that would be funded with Tax Increment Financing (TIF), updates on the child care study, hotel study, DTR grant, IRP loan and street scape projects for downtown Plainview.
City Administrator Tarr stated that during January the city crews moved a lot of snow and are now preparing for the upcoming spring and summer seasons.
City Attorney Petersen stated he had all Promissory Notes and Deeds of Trust for completed DTR projects ready and would be sending those out to the business owners. Petersen also had the paperwork completed to transfer the purchased property at 205 N Pine to the City from Judy Beaudette. Petersen requested to go into executive session before discussion on the proposed Ordinance on Amending the Definition of Dangerous Dogs.
Donna Christiansen, library director, gave the annual report for the Plainview Public Library. Council would like to see information about events and new books at the library sent to the Plainview News in addition to being shared on social media.
Mayor Smith recommended appointment of Gayle Sellin to the HandiVan Board to replace Lois Lubke with the term to end on June 30, 2024. Sanne move to approve the appointment of Sellin. Born seconded the motion. Motion carried 4-0.
City Administrator Tarr gave an overview of the ACE Membership Distribution Funds received by the City of Plainview, which this year totals $5,746.00. Tarr made a recommendation to use the funds to assist with the construction of updated concession stand, bathroom and storage for the Plainview Ballbackers. Born moved to approve the use of the ACE funds by the Ballbackers. Anderson seconded the motion. Motion carried 4-0.
Sanne moved to advertise for bids to hay the City lagoon and transfer station. Janovec seconded the motion. Motion carried 4-0.
Council member Born introduced the following resolution and moved for its adoption:
RESOLUTION #695
WHEREAS, the City of Plainview, Nebraska, has determined that they are in need of a new police vehicle;
NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT:
The City shall purchase a 2024 Dodge Durango; VIN 1C4RDJFG6RC101447; from Cornhusker Auto Center, Inc., and pay the same, in a sum not to exceed $41,963.00, out of the Municipal General Fund.
A copy of this resolution shall be taken and accepted as evidence of the authority of such purchase.
Council member Janovec seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Anderson, Born, Janovec and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #695 is passed and adopted.
An Ordinance to combine the park and pool boards into an Advisory Board was presented for the council to review. The board would consist of 5 members appointed by the Mayor, who are residents and qualified voters of the City of Plainview. The board would make recommendations for the hire of personnel for the swimming pool and seasonal park staff as well as rules, regulations and fees associated with the facilities. The Ordinance will be discussed and voted on in March.
Council member Sanne introduced the following resolution and moved for its adoption:
RESOLUTION #696
WHEREAS, the Mayor and City Council of the City of Plainview deem it necessary to adjust trash rates within the City;
NOW THEREFORE LET IT BE RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT:
Commercial Solid Waste
For small commercial waste services, the “totes” purchased and now used for Residential service shall be used; at the consumer’s choice up to two totes may be used; volume in excess of two totes per week shall require use of one or more commercial dumpsters; commercial waste service rates shall be modified, effective with the first billing on or after March 1, 2024
Commercial Rate for one tote picked up once each week shall be $23.50 per month; sites requiring two totes per week may either dump a single tote twice a week, or may use two totes for once a week pickup; for either two totes per week plan the commercial rate shall be $28.50 per month;
If the consumer requires two totes to be dumped twice each week, that rate shall be $31.50 per month.
Rate for 2-yard commercial dumpster picked up once per week shall be $34.00 per month; A 2-yard dumpster picked up twice a week shall be $49.00 per month;
Rate for a 4-yard commercial dumpster picked up once per week shall be $57.00 per month. A 4-yard dumpster picked up twice per week shall be $72.00 per month;
Any commercial dumpster in excess of 4 yards shall be picked up at a rate of $18.00 per yard billed monthly, based on one pickup each week; two pickups per week shall add an additional $20.00 monthly.
In all cases the maximum service level is two pickups per week; volume in excess of that service level for any container(s) shall require a larger or additional containers, which will be billed as set out above.
Totes will be furnished by the City at no additional charge; Dumpsters must be purchased, owned, and maintained, by the consumer.
Residential Solid Waste
Residential waste service rates shall be modified, effective with first billing on or after March 1, 2024 to provide trash receptacles (hereafter Totes) for each residential trash service location;
Consumers will each be furnished a minimum of one, and not to exceed two, Totes.
Rates on the effective day of this Resolution shall be set at $20.00 per month for one Tote, with $10.00 per month extra, for a total of $30.00 per month, for two Totes.
All trash for a location furnished with one or more Totes shall be placed, and must fit, inside the Tote(s) with the lid fully closed. No excess trash or waste shall be placed on the curb or around the Tote(s) for disposal.
Any legal trash or other waste in excess of what will fit inside the Tote(s) must be separately disposed of at the Plainview Transfer station, by special arrangements. Consumers may contact the City to determine if City crews or facilities are available for their excess waste or arrange for a private hauler. All such excess waste will be subject to extra charges as established for the transfer station.
Council member Born seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Anderson, Born, Janovec and Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #696 is passed and adopted.
There were no council comments.
Public comments were received in regards to the upcoming discussion on the proposed Manor Administrator Employment Agreement.
At 7:10 PM Born moved to go into executive session to discuss the prospective Manor Administrator Employment Agreement. Janovec seconded the motion. Motion carried 4-0.
Manor Administrator Johnson, City Administrator Tarr and City Clerk Retzlaff were asked to leave executive session at 7:47 PM
Born made a motion to come out of executive session at 8:13 PM. Janovec seconded the motion. Motion carried 4-0.
Born made a motion to amend the prospective Manor Administrator Employment agreement to include a 4% raise on the current salary of $122,482.00. The new salary beginning February 1, 2024 will be $127,381.28. The agreement also has stipulations for the payment of a year-end bonus if applicable and with final approval by the City Council. Janovec seconded the motion. Motion carried 4-0.
At 8:16 PM Born moved to go into executive session for purposes of obtaining legal advice regarding Agenda Item No. 10, regarding the amendment to the dangerous dog ordinance. Sanne seconded the motion. Motion carried 4-0.
Born moved to come out of executive session at 8:27 PM. Janovec seconded the motion. Motion carried 4-0.
Born moved to table discussion on Ordinance #994 Amend Definition of Dangerous Dogs. Janovec seconded the motion. Motion carried 4-0.
Janovec moved to adjourn the meeting. Sanne seconded. Motion carried 4-0
TIME: 8:28 P.M.
Robert Smith, Mayor
(SEAL)
ATTEST:
Courtney Retzlaff, City Clerk/Treasurer
I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 2/13/2024; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects
to be discussed at said meeting.
Courtney Retzlaff, City Clerk/Treasurer (SEAL)
GENERAL ACCOUNT
15558
Midwest Bank
HSA Jan-June
15,000.00
15559
New York Life
Emp Ins
92.20
15560
Special T’s & More
Emp Shirts
86.60
15561
Mitch’s Food Center
Su
29.48
15562
Rueter’s
Su
51.78
15563
Jonny Dodge Chrysler Jeep Inc
Svc- HandiVan
126.95
15564
Stan Houston Equipment Co Inc
Su
389.36
15565
City of Plainview Housing Auth
Housing Loan Pmt
100.00
15566
Aflac
Emp Ins
631.86
15567
Western Oil Inc
Fuel
249.92
15568
NCPPD
Svc
9,680.71
15569
Precision IT
Svc
79.20
15570
Verizon Wireless
Cellphones
428.89
15571
Plainview Rural Fire Protection Dist
Reim- Grant
30,000.00
15572
City of Plainview
RBDG Loan Pmt
346.43
15573
City of Plainview
IRP Loan Pmt
381.07
15574
Postmaster
Postage
29.90
15575
Plainview News
Ads/Su/Legals
831.84
15576
MASA
Emp Ins
126.00
15577
Street Improvement- City of Plainview
Street Assessment Pmt
400.00
15578
City of Plainview
Pool Sales Tax
6,416.97
15579
City of Plainview
Library Sales Tax
4,277.98
15580
City of Plainview
Manor Sales Tax
4,277.98
15581
City of Plainview
Eco Dev Sales Tax
4,277.98
15582
Cornhusker Auto Center
2024 Dodge Durango
41,963.00
15583
Postmaster
Postage
31.70
15584
Street Improvement- City of Plainview
Street Assessment Pmt
1,372.98
15585
Midwest Bank
Emp HSA Jan
700.00
15586
City of Plainview Plv/Osm Housing
Housing Loan Pmt
51.51
15587
Pierce Co Treasurer
License Fee
15.00
15588
Postmaster
Postage
302.10
24991
THRU
24993
City Employees
Payroll 1-12-2024
21,807.32
24994
THRU
24996
City Employees
Payroll 1-30-2024
16,193.46
24997
Aflac
Emp Ins
571.40
24998
Agland Electric Motor Service
Maint. Contract
2,001.66
24999
Akrs Equipment Solutions Inc
Su
955.72
25000
Altwine Hardware & Home LLC
Su
90.39
25001
American Legal Publishing Corp
Svc
219.85
25002
Bud’s Sanitary Service LLC
Svc
5,517.00
25003
City of Norfolk
Svc
139.75
25004
City of Plainview
RBDG Loan Pmt
307.91
25005
City of Plainview
LB840 Loan Pmt
191.49
25006
City of Plainview C&D Sinking Fund
Pmt
2,000.00
25007
Classic Rentals
Su
188.80
25008
Dave Friedrich
Meter Deposit Refund
64.44
25009
Dd Steel LLC
Su
46.24
25010
Eakes Office Solutions
Copier Contract
186.98
25011
Fairfield Inn & Suites
Hotel Rooms
519.80
25012
Floor Maintenance
Su
131.08
25013
HFMNCO LLC
Svc- House Demolition
3,500.00
25014
Hoffart Machine Repair
Su
72.30
25015
Hollman Media
Svc
100.00
25016
Hometown Leasing
Copier Leases
321.49
25017
Ingram Library Services
Books/Audiobooks
471.58
25018
Itron Inc
Annual Svc Contract
2,978.60
25019
Jack’s Uniforms & Equipment
Su
86.90
25020
Jarecki Sharp & Petersen PC LLO
Legal Fees
800.00
25021
Jones Automotive
Equip-2024 Dodge Durango
14,500.31
25022
Kayci Daudt
Intern Pay- Library
40.00
25023
Klown Doll Museum
Reim- PBCF Grant
2,000.00
25024
LP Gill Inc
Svc
8,606.01
25025
Leak Investigators LLC
Svc- Pool Repairs
10,000.00
25026
Mahaska
Su
62.50
25027
Matheson Tri-Gas Inc
Su
41.64
25028
Mitch’s Food Center
Su
122.06
25029
MEAN
Conf. Registration
400.00
25030
NDEE- Fiscal Services
Pool Operating Permit
40.00
25031
NE Public Health Env Lab
Water Samples
290.00
25032
Norfolk Daily News
Svc
12.18
25033
NCPPD
Svc
10,948.51
25034
VOID
25035
Pierce Broadband Networks
Svc
56.43
25036
Plainview Auto Supply
Su
419.66
25037
Plainview News
Ads/Su/Legals
640.59
25038
Plainview Telephone Co Inc
Svc
973.94
25039
Schaefer Grain Co
Svc
231.00
25040
Stan Houston Equipment Co Inc
Su
360.00
25041
Steinkraus Service
Fuel/Flat Repair
4,328.40
25042
Truck Center Companies
Su
125.86
25043
Volkman
Su
136.00
25044
Walton Appliance & Repair
Su
58.00
25045
Western Oil Inc
Fuel
266.73
ACH
Allied Benefit Services
Emp Health Ins
14,478.26
ACH
Black Hills Energy
Svc
1,461.54
ACH
Casey’s Business MasterCard
Fuel
138.30
ACH
Clover Merchant Bankcard
Credit Card Processing Fees
586.43
ACH
Clover Merchant Bankcard
Credit Card Processing Fees
10.00
ACH
Crashplan Pro
Svc
9.99
ACH
EFTPS
Fed W/H Tax
6,801.24
ACH
EFTPS
Fed W/H Tax
5,204.21
ACH
Empower Retirement
Pension
1,739.31
ACH
Empower Retirement
Pension
1,941.41
ACH
First Data Merchant Svcs
Credit Card Machine Fees
2.14
ACH
First Data Merchant Svcs
Credit Card Machine Fees
24.61
ACH
Dearborn Life Ins Co
Emp Ins
60.00
ACH
Healthplan Svcs Inc
Emp Vision Ins
105.30
ACH
Midwest Bank
Svc Charge
50.00
ACH
Nebraska CLASS
Transfer from General
3,668.09
ACH
NE Dept of Revenue
State W/H Tax
1,700.60
ACH
NE Dept of Revenue
Sales & Use Tax
1,430.59
ACH
Synchrony Bank/Amazon
Su
747.93
ACH
USPS
Postage
1.12
ACH
Zoom Video Comm Inc
Svc
17.11
CITY OF PLAINVIEW HOUSING AUTHORITY
1038
CDS Inspections
Service
1,200.00