REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, MARCH 11, 2025
A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 11th day of March at 6:30 o’clock P.M.
Roll call was held and present were: Mayor Smith; Council Members: Born, Janovec, Sanne and Doty Absent: None.
The Pledge of Allegiance was then recited.
Mayor Smith opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.
Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes. Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.
Courtney Retzlaff was present as City Clerk.
Jeremy Tarr was present as City Administrator
Kyle Petersen was present as City Attorney.
Janovec moved to approve the meeting minutes from February 11th and February 27th. Doty seconded the motion. Motion carried 4-0.
Janovec moved to approve claims and payroll. Doty seconded the motion. Motion carried 4-0.
Kyle Overturf of AMGL presented on the 2023-2024 Financial Audit. Overall the financial position of the City is positive, with the total unassigned cash balance in the general fund at $348,225. Valuation increased $37,574, however is still around $16,000 short per capita based on benchmarking with communities of similar population. Overturf stated that the City is in the best financial position since AMGL took over the audit 8 years ago.
Juleen Johnson gave updates on the Manor including staffing, discussion on the architect firm for the proposed addition/remodel and time change for the Manor board meetings.
Police Chief Hallock reported on activity for February, Officer Funston will be attending firearms training March 30-April 4th and updates on nuisance property abatement dates were given.
At 7:05 PM Sanne moved to open the 2nd Public Hearing for CDBG 20-DTR-005. Doty seconded the motion. Motion carried 4-0.
City Clerk Retzlaff stated that the public hearing was for the close out of the DTR Grant.
The City of Plainview was awarded CDBG Downtown Revitalization funds of $535,000 of which $475,000 were used for rehabilitation of privately owned commercial buildings; 25,000 for clearance and demolition in Plainview, NE, Pierce County, Nebraska. $25,000 was awarded for grant administration, and $10,000 was awarded for construction management. The City of Plainview has provided the required match of $100,000 for the DTR project activities. Project activities included: the rehabilitation of privately owned commercial buildings and clearance and demolition.
To date, $270,214.47 has been used for commercial rehabilitation, $12,016.00 for clearance and demo, $6,971.55 has been used for Construction Management, and $25,000 has been used for General Administration of the grant. No persons, businesses, or farms were displaced as a result of CDBG activities.
Sanne moved to close the public hearing at 7:06 PM. Doty seconded the motion. Motion carried 4-0.
City Clerk Retzlaff reported that she is continuing to work on a business expansion project. Retzlaff would also like to utilize the old police station as a co-share space to be used as a meeting area for City boards, businesses and other groups that would like to use the space.
City Administrator Tarr reported on the maintenance department activities for February.
City Attorney Petersen stated that the filing on the Hart property was completed. The City would be receiving the principal due on the housing loan from the proceeds on the sale of the house.
Motion was made by Janovec and seconded by Doty to approve Ordinance No. 1006. Upon roll call vote, the following members voted AYE: Born, Janovec, Sanne and Doty. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared said Ordinance No. 1006 approved.
Motion was made by Sanne and seconded by Janovec to waive the second and third readings of Ordinance No. 1006. Upon roll call vote, the following members voted AYE: Born, Janovec, Sanne and Doty. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared the second and third readings of said Ordinance No. 1006 waived.
ORDINANCE NO. 1006
AN ORDINANCE ADOPTING A SUPPLEMENT TO THE CODE OF ORDINANCES FOR THE CITY OF PLAINVIEW, NEBRASKA ADOPTING THE STATE LAW CHANGES MADE BY THE LEGISLATURE WHICH ARE SPECIFIC AND MANDATORY AND NECESSARY TO BRING THE CITY ORDINANCES AND CODE SECTIONS INTO CONFORMITY WITH STATE LAW AND AMENDING RESTATING, REVISING, UPDATING, CODIFYING AND COMPILING CERTAIN ORDINANCES OF THE CITY DEALING WITH THE SUBJECTS EMBRACED IN THE CODE OF ORDINANCES, AND PROVIDING PENALTIES FOR THE VIOLATION OF THE CODE OF ORDINANCES.
Sealed bids to hay the lagoons and transfer station were opened. Lyle Lingenfelter bid $1,003 for the transfer station. Tim Johnston bid $1,201.01 and Trenton Tarr $1,143 for the lagoons. Sanne moved to accept the bid from Lyle Lingenfelter for the transfer station. Born seconded the motion. Motion carried 4-0. Born moved to accept the bid from Tim Johnston for $1,201.01 for the lagoon. Doty seconded the motion. Motion carried 4-0.
Mayor Smith read proclamations for National Library Week and Public Transit Week which are both April 6-12, 2025.
National Library Week 2025 Proclamation
WHEREAS, libraries spark creativity, fuel imagination, and inspire lifelong learning, offering a space where individuals of all ages can explore new ideas and be drawn to new possibilities;
WHEREAS, libraries serve as vibrant community hubs, connecting people with knowledge, technology, and resources while fostering civic engagement, critical thinking, and lifelong learning;
WHEREAS, libraries provide free and equitable access to books, digital tools, and innovative programming, ensuring that all individuals- regardless of background-have the support they need to learn, connect, and thrive;
WHEREAS, libraries partner with schools, businesses and organizations, connecting the dots to maximize resources, increase efficiency, and expand access to essential services, strengthening the entire community;
WHEREAS, libraries empower job seekers, entrepreneurs, and lifelong learners by providing access to resources, training, and opportunities that support career growth and economic success;
WHEREAS, libraries nurture young minds through story times, STEAM programs, and literacy initiatives, fostering curiosity and a love of learning that lasts a lifetime;
WHEREAS, libraries protect the right to read, think, and explore without censorship, standing as champions of intellectual freedom and free expression;
WHEREAS, dedicated librarians and library workers provide welcoming spaces that inspire discovery, collaboration, and creativity for all;
WHEREAS, libraries, librarians, and library workers across the country are joining together to celebrate National Library Week under the theme “Drawn to the Library;
NOW, THEREFORE, be it resolved that I, Bob Smith, Mayor, proclaim National Library Week, April 6-12, 2025. During this week, I encourage all residents to visit their library, explore its resources, and celebrate all the ways that the library draws us together as a community.
Nebraska Public Transportation Week 2025
WHEREAS: Nebraska Public Transportation week has been declared for April 6-12, 2025.
AND WHEREAS: The date was chosen to honor the public transportation systems across Nebraska, including the local system better known as the Plainview Handivan.
AND WHEREAS: Public transportation systems across the state of Nebraska are celebrating public transportation during this time frame.
AND WHEREAS: Every year thousands of Nebraska citizens are able to participate in using public transportation to help them remain independent.
AND WHEREAS: Plainview has continued to support the use of public transportation throughout the year.
AND WHEREAS: Plainview recognizes the hard work and dedication that the city staff and especially the drivers do to help make the Plainview Handivan service an integral part of the lives of many residents in the community.
NOW THEREFORE BE IT RESOLVED that by virtue of the authority invested in me as Mayor of the City of Plainview, Nebraska, I, Robert Smith, do hereby issue this proclamation to celebrate public transportation and I do hereby declare April 6-12, 2025 to be “Public Transportation Week”.
Council member Born introduced the following resolution and moved for its adoption:
RESOLUTION #717
WHEREAS, there are federal funds available under Section 5311 of the Federal Transit Act and for the Nebraska Public Transportation Assistance Program, and
WHEREAS, the City of Plainview HandiVan desires to apply for said funds to provide public transportation in the city of Plainview area.
NOW THEREFORE, BE IT RESOLVED; the Plainview City Council hereby instructs the Plainview HandiVan and the City of Plainview to apply for said funds. Said funds are to be used for the Plainview HandiVan’s transportation operations in the FY 2026-2027 Application for Public Transportation Assistance.
Council member Doty seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Born, Janovec, Sanne and Doty Nay: None. Whereupon the Mayor declared said motion carried and Resolution #717 is passed and adopted.
Council member Sanne introduced the following resolution and moved for its adoption:
RESOLUTION #718
WHEREAS, the Mayor and City of Plainview deem it necessary that Lincoln Avenue is closed to thru traffic between the ballfields from Main Street to Pine Street for sporting events hosted by Plainview Public Schools;
NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT:
Lincoln Avenue will be closed to thru traffic on the following dates and times:
*March 25, 2025 3:00-10:00 PM (Track Meet)
*April 4, 2025 8:00 AM-7:00 PM (Track Meet)
*April 7, 2025 3:00-9:00 PM (Track Meet)
*May 7, 2025 7:00 AM-6:00 PM (Track Meet)
*May 8, 2025 10:00 AM-8:00 PM (Track Meet)
*May 14, 2025 7:00 AM-7:00 PM (Track Meet)
*August 29, 2025 5:00-10:00 PM (Football Game)
*September 12, 2025 5:00-10:00 PM (Football Game)
*September 15 2025 3:00-9:00 PM (Football Game)
*September 19, 2025 5:00-10:00 PM (Football Game)
*September 22, 2025 3:00-9:00 PM (Football Game)
*October 6, 2025 3:00-9:00 PM (Football Game)
*October 10, 2025 5:00-10:00 PM (Football Game)
Council member Born seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Born, Janovec, Sanne and Doty Nay: None. Whereupon the Mayor declared said motion carried and Resolution #718 is passed and adopted.
Sanne moved to advertise for bids for paving of Lincoln Avenue and Pine Street. Born seconded the motion. Motion carried 4-0.
Juleen Johnson presented the Manor board recommendation for an architect firm for the proposed Manor/Assisted Living addition/remodel. The board selected Clark & Enersen with an estimated $3-4 million for the project and upfront costs of $25,000. Sanne moved to approve the Manor board recommendation for Clark & Enersen. Doty seconded the motion. Motion carried 4-0.
Discussion on the Manor Administrator contract effective February 1, 2025 was held. Council requested changes of language in the contract to City Attorney Petersen. Janovec moved to change the contract as noted to the City Attorney and recommend approval by the Manor board based on board performance approval and behavioral expectations. Doty seconded the motion. Motion carried 4-0.
Motion was made by Sanne and seconded by Born to approve Ordinance No. 1007. Upon roll call vote, the following members voted AYE: Born, Janovec, Sanne and Doty. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared said Ordinance No. 1007 approved.
Motion was made by Sanne and seconded by Born to waive the second and third readings of Ordinance No. 1007. Upon roll call vote, the following members voted AYE: Born, Janovec, Sanne and Doty. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared the second and third readings of said Ordinance No. 1007 waived.
ORDINANCE NO. 1007
AN ORDINANCE TO CREATE A PURCHASING CARD POLICY FOR CITY AND MANOR USE.
Motion was made by Sanne and seconded by Born to approve Ordinance No. 1008. Upon roll call vote, the following members voted AYE: Born, Janovec, Sanne and Doty The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared said Ordinance No. 1008 approved.
Motion was made by Sanne and seconded by Born to waive the second and third readings of Ordinance No. 1008. Upon roll call vote, the following members voted AYE: Born, Janovec, Sanne and Doty. The following voted NAY: None. Motion carried 4-0. Whereupon the Mayor declared the second and third readings of said Ordinance No. 1008 waived.
ORDINANCE NO. 1008
AN ORDINANCE TO CREATE SECTION 1-101.01 OF THE MUNICIPAL CODE TO PROVIDE A PROCEDURE FOR VACANCIES OF THE OFFICE OF MAYOR.
Council member Sanne questioned the Ordinance presented at the February meeting regarding the abolishment of the Manor Board which was tabled and then not brought back on the March agenda. Council thanked the office staff for their work on the audit.
Public comments were received in regards to the proposed Manor remodel/addition. It was stated that the annual evaluation for the Manor Administrator needs to be documented.
Born moved to adjourn the meeting. Doty seconded. Motion carried 4-0
TIME: 8:34 P.M.
Robert Smith, Mayor
(SEAL)
ATTEST:
Courtney Retzlaff, City Clerk/Treasurer
I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 3/11/2025; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects
to be discussed at said meeting.
Courtney Retzlaff, City Clerk/Treasurer (SEAL)
GENERAL ACCOUNT
15873
Altwine Hardware & Home LLC
Su
320.89
15874
Steinkraus Service
Fuel/Flat Repair/Su
2,522.50
15875
Mitch’s Food Center
Su
728.69
15876
Schaefer Grain Co
Weigh Tickets
255.00
15877
Western Oil Inc
Fuel
515.66
15878
Jarecki Sharp & Petersen PC LLO
Filing Fees
16.00
15879
Postmaster
Postage
32.70
15880
Verizon Wireless
Cellphones
468.57
15881
Street Improvement
Assessment Pmts
17,183.77
15882
United Industries Inc
Su
661.20
15883
City of Plainview
IRP Loan Pmt
381.07
15884
City of Plainview
RBDG Loan Pmt
346.43
15885
MASA
Emp Ins
140.00
15886
PowerManager
Su
703.54
15887
NDEE- Fiscal Services
Pool Permit 2025
40.00
15888
MWC Enterprises Inc
Trash Totes
2,960.00
15889
City of Plainview
Pool Sales Tax
7,285.98
15890
City of Plainview
Library Sales Tax
4,857.33
15891
City of Plainview
Manor Sales Tax
4,857.33
15891
Midwest Bank
Emp HSA Feb
881.00
15892
City of Plainview
Eco Dev Sales Tax
4,857.33
15893
Postmaster
Postage
72.30
15895
New York Life
Emp Ins
92.20
15897
Plainview News
Ads/Legals/Su
1,175.46
25884
THRU
25886
City Employees
Payroll 2-14-2025
21,895.25
25887
THRU
25890
City Employees
Payroll 2-28-2025
20,242.32
25891
Aflac
Emp Ins
286.94
25892
Allo Business
Svc
158.40
25893
Allstar Parts LLC
Su
36.37
25894
Altwine Hardware & Home LLC
Su
83.98
25895
Auto Value- Norfolk
Su
79.66
25896
Barco
Su
806.40
25897
Bomgaars
Su
313.86
25898
Bud’s Sanitary Service LLC
Svc
5,517.00
25899
Casey’s Business MasterCard
Fuel
63.86
25900
City of Norfolk
Svc
407.59
25901
City of Plainview
IRP Loan Pmt
191.73
25902
City of Plv Osm/Plv Housing
Housing Loan Pmt
50.60
25903
Classic Rentals
Su
265.37
25904
CMBA Architects
Svc- Community Center
950.00
25905
Curt Hart
Reim
18.27
25906
Dallas Snyder
Meter Deposit Refund
57.25
25907
Eakes Office Solutions
Copier Contract
67.83
25908
Great American Business Products
Su- Camper Donation Box
258.99
25909
Hollman Media
Svc
100.00
25910
Hometown Leasing
Copier Leases
343.52
25911
Ingram Library Services
Books/Audiobooks
492.25
25912
James Rau
Reim
49.75
25913
Jarecki Sharp & Petersen PC LLO
Legal Fees
898.00
25914
Johnson Repair
Svc
22.98
25915
Kim Pulis
Meter Deposit Refund
58.14
25916
LP Gill Inc
Svc
7,528.12
25917
Lammers Trailer Repair LLC
Svc/Su
497.11
25918
Landmark Surveying Associates
Svc
1,215.00
25919
League Association of Risk Management
General Liability Insurance
57,808.00
25920
Mahaska
Su
76.18
25921
Matheson Tri Gas Inc
Su
73.50
25922
Menards
Su
293.84
25923
Miller & Associates Consulting Engineers
Svc
6,700.00
25924
Mitch’s Food Center
Su
1,100.46
25925
Municipal Supply Inc of Omaha
Su
224.58
25926
NE Public Health Env Lab
Svc
172.00
25927
Nebraska Emergency Management Agency
FEMA Funds
1,567.72
25928
Northeast Nebraska Clerks Association
Membership Dues
20.00
25929
Pierce Broadband Networks
Phone Svc
56.64
25930
Plainview Ballbackers LLC
Pmt- Ballfields
556.67
25931
Plainview Public Schools
Liquor License Fees
300.00
25932
Plainview Telephone Co Inc
Phone Svc
1,120.20
25933
Postmaster
Postage Fee
350.00
25934
Walton Appliance & Repair
Su
27.90
25935
West Hodson Lumber
Su
525.20
25936
Western Oil Inc
Fuel
656.16
ACH
Allied Benefit Services
Emp Health Ins
15,623.97
ACH
Big Iron Auctions
Equip/Su
806.56
ACH
Black Hills Energy
Svc
1,696.77
ACH
Clover Merchant Bankcard
Credit Card Processing Fees
708.96
ACH
Colonial Life Processing Center
Emp Ins
412.58
ACH
Crashplan Pro
Svc
9.99
ACH
EFTPS
Fed W/H Tax
5,950.39
ACH
EFTPS
Fed W/H Tax
6,132.28
ACH
Empower Retirement
Pension
2,140.78
ACH
Empower Retirement
Pension
2,140.78
ACH
First Date Merchant Svcs
Credit Card Machine
26.75
ACH
Dearborn Life Insurance Co
Emp Ins
60.00
ACH
Francotyp-Postalia, Inc
Postage
1,000.00
ACH
Francotyp-Postalia, Inc
Postage Machine
303.24
ACH
Healthplan Services Inc
Emp Ins
75.90
ACH
Midwest Bank
Merchant Capture Svc
50.00
ACH
Nebraska CLASS
Gen Acct Int- Transfer
2,732.67
ACH
NE Dept of Revenue
State W/H Tax
1,998.37
ACH
NE Dept of Revenue
Sales & Use Tax
1,503.11
ACH
Synchrony Bank/Amazon
Su
25.62
ACH
United States Postal Service
Postage
320.88
ACH
Zoom Video Comm Inc
Svc
15.99
ECONOMIC DEVELOPMENT SALES TAX
1303
Jarecki Sharp & Petersen
Filing Fees
223.75
STREET IMPROVEMENT
ACH
Wire Bond Payment
Bond Pmt
28,640.00
HOUSING AUTHORITY
1041
Jarecki Sharp & Petersen
Filing Fee
21.25